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Thursday, February 4, 2021
Agenda
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Minutes
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One-line summary
The council workshop focused on follow-up work for Bar None/Volunteers of America, the snow-removal ordinance, CUP/IUP record cleanup, the fee schedule, recycling center finances and staffing, council planning, and Planning and Zoning procedures, with no formal votes recorded in the available transcript.
9 items as recorded in the meeting transcript, each with a plain-English summary of what was at issue.
WS-1Volunteers of America / Bar None
Workshop discussion on Volunteers of America/Bar None and how to proceed before any application starts a 60-day clock.
The council discussed the long-running Bar None/Volunteers of America concerns and did not want to trigger the application clock before the city, attorney, law enforcement, state regulators, and VOA had a clearer plan. The next step was for Planner Stockman to compile additional email information and coordinate with Commander Heath and attorney Bob Ruby before deciding what else is needed.
The council did not take formal action. The mayor directed Planner Stockman to compile additional email information and coordinate with Commander Heath and attorney Bob Ruby on next steps before any application is accepted.
WS-2Snow parking / snow removal ordinance
Review of proposed snow parking/snow removal ordinance language and resident education materials.
The council reviewed snow-removal ordinance language and a draft educational flyer, focusing on how to keep plow drivers safe without creating rules that are impossible for residents to follow. The item was sent back for more work, including clearer language about how far snow must be kept back and simpler graphics showing proper driveway plowing.
The ordinance and flyer were sent back for redrafting, including clearer distance language and graphics showing what residents should and should not do.
WS-3Conditional use permit and interim use permit list cleanup
Review of conditional use permit and interim use permit lists and proposed cleanup process for inactive permits.
The council reviewed the city’s old CUP and IUP lists and discussed cleaning up permits that may be inactive, tied to past owners, or no longer used for their original purpose. Staff was to draft neutral letters asking owners whether permits are active and whether they want unused permits revoked, which could also help some owners with property-tax classification.
The council discussed draft letters and a phased review of active and inactive CUPs/IUPs, but no formal action was taken at the workshop.
WS-4Fee schedule continuation
Discussion of the fee schedule, including recycling center fees and additional council comments to staff.
The fee schedule was discussed mainly as a working draft. Council members were asked to review the redlined or added items, send comments to Lori, and be prepared either to address it at the next Tuesday meeting or continue it to March.
Council members were asked to send comments to Lori; the fee schedule was expected to be handled Tuesday if ready, otherwise continued to March.
WS-5Recycling center and county recycling contract
Discussion of the recycling center, county contract compliance, financial status, staffing, fees, and spring/fall recycling days.
The council discussed keeping the recycling center open but wanted clearer answers on county contract requirements, revenue, fee collection, staffing, and operating hours. Members generally favored continuing the service, but emphasized that it should be staffed when open, that paid items should be tracked against what is hauled away, and that the city should confirm whether the center is making money, breaking even, or losing money.
The council favored continuing the recycling center but asked for clarification of contract obligations, actual revenues, staffing, hours, and fee tracking before deciding next steps.
WS-6Council future planning session
Scheduling of a future council planning session and discussion of goals, staff tasks, and broader planning needs.
The mayor asked the council to schedule a broader planning session to set vision, mission, goals, and staff tasks for the year. After discussing February and March conflicts, the council penciled in Thursday, February 18, 2021, at 6:00 p.m.
The council penciled in a planning session for Thursday, February 18, 2021, at 6:00 p.m.
WS-7Planning and Zoning in-person meetings and extra-meeting policy
Discussion of whether Planning and Zoning should meet in person for public hearings and whether a policy is needed for additional P&Z meetings.
The council discussed whether Planning and Zoning should return to in-person public hearings because Zoom public hearings can be hard for residents. The mayor planned to put the in-person meeting question on the next council agenda, and the group also discussed a possible policy allowing additional Planning and Zoning meetings when application volume is high.
The mayor said the question of allowing in-person Planning and Zoning meetings would be placed on the Tuesday council agenda, and staff discussed a possible future policy for calling additional P&Z meetings.
WS-8Green/Riesler property lot split preview
Brief preview of the upcoming Green/Riesler property lot split decision and P&Z recommendation on right-of-way.
Planner Stockman previewed the upcoming Green/Riesler lot split decision because she would not be at the Tuesday council meeting. The Planning and Zoning recommendation was to approve the split without requiring the right-of-way shown on the graphic, while staff and the engineer had recommended considering a small easement for a possible future frontage road.
No decision was made; members were told to review the P&Z discussion before Tuesday because Planner Stockman would not be present to explain it then.
WS-9Planning and Zoning Commission ordinance and appointment process
Discussion of Planning and Zoning Commission ordinance 2021-01, application expectations, qualifications, interview questions, training, and code of conduct.
The council began discussing Ordinance 2021-01 and a broader process for Planning and Zoning Commission appointments, including applicant expectations, qualifications, interview questions, training, and annual review of policies and code of conduct. The available transcript ends before this discussion concludes.
The transcript provided in this bundle ends while this discussion was still underway, so any final direction on this item is not available here.
Documents and recordings archived for this meeting, when available.
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