Tuesday, June 11, 2013
Agenda
Not posted
What was on the agenda.
One-line summary
Council held the annual SWPPP public hearing, tabled two Planning & Zoning land-use items (Hybben/Jenson lot line reconfiguration and the Gibbs IUP), approved moving forward with the Viking Blvd transportation/land use study and a speed-study resolution, approved a park field-improvements quote from Century Fence, and passed consent and several council business items.
26 items as recorded in the packet and minutes, each with a plain-English summary of what was at issue.
PH-1Storm Water Pollution Prevention Program (SWPPP) public hearing
Public hearing to receive comments on the Storm Water Pollution Prevention Program (SWPPP).
The Council held the required annual public hearing on the City’s Storm Water Pollution Prevention Program (SWPPP) for the NPDES MS4 permit. A resident asked whether it related to EPA inspections on private property; the engineer said it did not and he was not aware of such inspections. The hearing was then closed.
Public hearing opened, comments received, and public hearing closed.
CC-0Approve/amend the meeting agenda
Baseball Park Net Screening Net added as item 8.H; agenda approved.
CC-1Floor Items
Public comment and announcements (including Sheriff's liaison retirement; Nowthen Then and Now books; farm winery comments; Gibbs IUP comments deferred to item 3.b).
A publisher told the Council there are about 800 remaining copies of the local history book and asked the City to find a way to purchase copies. Council discussed possible uses and handling of sales and directed that a proposed purchase agreement be drafted and brought back for council approval.
CC-2Sheriff Update
Update for sheriff service calls for May 2013.
CC-3aShane/Marcy Hybben & Allen Jenson - Lot Line Reconfiguration
Minor subdivision/lot reconfiguration (33-33-25-21-0008 & 33-33-25-21-0007); council action to approve was tabled due to easement-vacation hearing order.
The Hybben/Jenson lot line reconfiguration was on the agenda, but the city attorney advised the easement vacation public hearing must occur first under state statute. The Council tabled the request until Planning & Zoning holds that public hearing and directed staff to send notice of a 60-day extension.
Tabled pending P&Z public hearing for easement vacation; staff to send a 60-day extension notice.
CC-3bCathy Gibb's - IUP request for Home Extended Business
IUP request for an extended home occupation (Gibbs Lawn and Landscape) at 7460 Viking Blvd (28-33-25-12-0003).
The Council took up the Gibbs interim use permit request for a home extended business, noting late-submitted materials from an attorney representing neighboring property owners (Mahutga). Concerns raised included the ordinance limits on employees, whether the use fits the rural residential agricultural district, and grading/drainage and property-value impacts. Because the Council received information that evening, it tabled the IUP to the July meeting and directed staff to send a 60-day extension letter; a council member also cautioned about conflicts when commission members have personal interests.
Tabled to July council meeting for review of late-submitted materials; staff to send a 60-day extension letter.
CC-3cTimeline for recording of land issues & sent to County
Ordinance amendment topic sent back to P&Z to discuss outlots and easements for stormwater ponds.
Council voted to send item back to P&Z for discussion scope expansion.
CC-3dViking Blvd Transportation and Land Use Study proposal
Proceed with transportation/land use study.
Council discussed the purpose of the Viking Blvd transportation and land use study as a guide for traffic patterns, access locations, and development review, and then voted to proceed with the study. The meeting packet showed an adjusted total cost estimate including three meetings.
CC-4aSpeed Limit Study - Adopt Resolution 2013-16
Adopt Resolution 2013-16 requesting Mn/DOT to conduct speed study on listed streets.
Council adopted Resolution 2013-16 requesting Mn/DOT to conduct a speed study on 223rd Ave NW, Zeolite St NW, Hillside Trail NW, and Variolite St NW.
CC-4bCommittee Opening - Two Applicants (Al Viall & Kyle Olson)
Road & Bridge committee opening; council voted to invite both applicants to the next workshop.
Invitation to workshop approved; not an appointment.
CC-4cStorm Water Ponds - City Responsibility
Attorney advised that City is liable for stormwater ponds under MS4 permit; discussion of options.
The city attorney told the Council the City is responsible for stormwater ponds identified under the MS4 permit and that failure to maintain them could create civil liabilities and other penalties. Council discussed options like allocating costs citywide, putting maintenance obligations into future development agreements, or creating a stormwater district; they also discussed how liability could change if the City is aware of resident modifications.
CC-5Farm Winery Update
Status update and discussion about Goose Lake Farm Winery CUP scope and staff request for IUP/amendment to address additional events.
During the farm winery update, the Council, staff, and the Ohmans’ attorney debated whether hosting weddings, markets, plays, and rentals goes beyond the 2004 CUP for manufacturing and on-site sale of wine. Staff stated the City had not taken enforcement action but encouraged the Ohmans to apply for an IUP (or amend the CUP) to define additional activities through a public process; the Ohmans’ attorney argued their on-site sales allow broad marketing and that they are not violating CUP conditions. No enforcement decision was made at this meeting.
No enforcement action taken at this meeting per minutes.
CC-6aTwins Grant - Field improvements
Approve Option 2 quote from Century Fence for Ernie Koehler Field improvements; approve dedication ceremony date.
Council approved accepting Century Fence’s Option 2 quote for ballfield fence changes and related improvements, and approved that the City’s stated share of the cost would come from the Park and Trail Fund. Council also approved holding an Ernie Koehler dedication ceremony on September 21, 2013.
Quote acceptance and ceremony approved via separate motions.
CC-7Nowthen Lions - Approve signage
Lions road signs proposal; tabled to July to review locations.
Council tabled the Lions signage request until the July meeting so council members could review the proposed sign locations.
CC-8-1.1Consent Agenda: Approve the April 9, 2013 CC Minutes
CC-8-1.2Consent Agenda: Approve all audited bills
Approve All Audited Bills Claim #8073 through Claim #8128 Through Claim #8177, plus Net Distribution reports dated May 14th, May 20th and June 3rd 2013.
CC-8-1.3Consent Agenda: Financial Report
CC-8-1.4Consent Agenda: Approve Addendum to Agreement for Building Official Services
CC-9aCity Logo
Approve #2 letterhead and #2 envelope.
CC-9bNorthwest Diamonds - In Lieu of payment - maintain the fields
Approve ball field use agreement with Northwest Diamonds.
CC-9cMalcolm Vinger II - Request appointment to URRWMO
Approve appointment of Malcolm Vinger II to the URRWMO.
CC-9dAdministrative Policies
Workshops scheduled for June 17th and June 27th at 5:00 PM.
Workshops scheduled; no motion recorded.
CC-9eMileage Compensation
To be discussed with Administrative Policies.
Deferred to Administrative Policies discussion/workshops.
CC-9gNowthen Then and Now Books (offer to purchase excess books)
Council directed a proposed agreement to be drafted and brought back regarding purchase of books.
A publisher told the Council there are about 800 remaining copies of the local history book and asked the City to find a way to purchase copies. Council discussed possible uses and handling of sales and directed that a proposed purchase agreement be drafted and brought back for council approval.
Motion was to draft and return a proposed agreement; no purchase quantity/amount approved at this meeting.
CC-8HBaseball Park Netting
Added to agenda; tabled until next meeting.
CC-10Adjourn
Adjourned at 10:13 PM.
Motion to adjourn carried.
17 motions on the record. Split votes are highlighted.
M-01Rainville made a motion to approve the amended agenda;.
Rainville made a motion to approve the amended agenda;
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M-02Pilon made a motion to table the Hybben and Jenson request until the Planning and Zoning Commission holds a public hearing for the Easement Vacation and to have staff send notification on a 60 day extension on their request;.
Pilon made a motion to table the Hybben and Jenson request until the Planning and Zoning Commission holds a public hearing for the Easement Vacation and to have staff send notification on a 60 day extension on their request;
moved by Pilon, seconded by Scheffler
All in favor; motion carried.
M-03Pilon made a motion to table the IUP request from Cathy Gibb's until the July Council Meeting and to have staff send out a 60 day extension letter;.
Pilon made a motion to table the IUP request from Cathy Gibb's until the July Council Meeting and to have staff send out a 60 day extension letter;
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M-04Meyer made a motion to send this back to P&Z to discuss out lots and easements for stormwater ponds;.
Meyer made a motion to send this back to P&Z to discuss out lots and easements for stormwater ponds;
moved by Meyer, seconded by Schulz
All in favor; motion carried
M-05Meyer made a motion to proceed with the Transportation Land Use Study;.
Meyer made a motion to proceed with the Transportation Land Use Study;
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M-06Scheffler made a motion to adopt Resolution 2013-16, A resolution requesting Mn/DOT to Conduct a Speed Study on 223rd Ave NW, Zeolite St. NW, Hillside Trail NW and Variolite St. NW;.
Scheffler made a motion to adopt Resolution 2013-16, A resolution requesting Mn/DOT to Conduct a Speed Study on 223rd Ave NW, Zeolite St. NW, Hillside Trail NW and Variolite St. NW ;
moved by Scheffler, seconded by Meyer
All in favor; motion carried.
M-07Meyer made a motion to invite both Viall and Olson to the next workshop;.
Meyer made a motion to invite both Viall and Olson to the next workshop;
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M-08Rainville made a motion that the City approves accepting the quote from Century Fence in the amount of $13,454, with a total cost to the City in the amount of $10,486.80 to be taken out of the Park and Trail Fund;.
Rainville made a motion that the City approves accepting the quote from Century Fence in the amount of $13,454, with a total cost to the City in the amount of $10,486.80 to be taken out of the Park and Trail Fund;
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M-09Rainville would like to make a motion to hold an Ernie Koehler dedication ceremony for the field on September 21, 2013, with the assistance of staff, if needed;.
Rainville would like to make a motion to hold an Ernie Koehler dedication ceremony for the field on September 21, 2013, with the assistance of staff, if needed;
moved by Rainville, seconded by Schulz
All in favor; motion carried.
M-10Rainville would like to table the signage discussion until the July meeting, so they have a chance to see the locations of the signs;.
Rainville would like to table the signage discussion until the July meeting, so they have a chance to see the locations of the signs;
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M-11Rainville made a motion to approve the consent agenda as presented;.
Rainville made a motion to approve the consent agenda as presented;
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M-12Meyer made a motion to approve #2 Letterhead and #2 envelope;.
Meyer made a motion to approve #2 Letterhead and #2 envelope;
moved by Meyer, seconded by Pilon
All in favor; motion carried.
M-13Meyer made a motion to approve the Ball Field Use Agreement with the Northwest Diamonds;.
Meyer made a motion to approve the Ball Field Use Agreement with the Northwest Diamonds;
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M-14Schulz made a motion to approve the appointment of Malcolm Vinger Il to the URRWMO;.
Schulz made a motion to approve the appointment of Malcolm Vinger Il to the URRWMO;
moved by Schulz, seconded by Meyer
All in favor; motion carried.
M-15Meyer made a motion to draw up a proposed agreement for the purchase of book and bring that back to the City Council;.
Meyer made a motion to draw up a proposed agreement for the purchase of book and bring that back to the City Council;
moved by Meyer, seconded by Schulz
All in favor; motion carried.
M-16Meyer made a motion to table the Baseball Park Netting until the next meeting;.
Meyer made a motion to table the Baseball Park Netting until the next meeting;
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M-17Pilon made a motion to adjourn the meeting at 10:13 PM.
moved by Pilon, seconded by Scheffler
All in favor; motion carried.
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
F-01
$6,650
F-02
$13,454
F-03
$10,487
F-04
$68,466
F-05
$2,275
Documents and recordings archived for this meeting, when available.
City Council Meeting — 2013-06-11 CC Packet 1of2 (2013-06-11)
Packet · Tuesday, June 11, 2013
87 pages
City Council Meeting — 2013-06-11 CC Packet 2of2 (2013-06-11)
Packet · Tuesday, June 11, 2013
55 pages
City Council Meeting — 2013-06-11 CC Packet (2013-06-11)
Packet · Tuesday, June 11, 2013
90 pages
Public Hearing & City Council Meeting — 2013-06-11 PH & Council Meeting (2013-06-11)
Minutes · Tuesday, June 11, 2013
19 pages
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