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Thursday, June 7, 2018
Agenda
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The supporting materials council reviewed.
One-line summary
At this workshop, the council previewed several Planning and Zoning items for the next regular meeting, worked through Leyendecker vehicle-storage conditions, reviewed code enforcement, discussed Finisher Lake Estates bids and assessments, road planning, finances, liquor-license documentation, the Farmers Market budget, and the long-range park and trail plan.
13 items as recorded in the minutes, each with a plain-English summary of what was at issue.
A1Pinafore length discussion
Opening note that Shayne was not present and asked to postpone the Pinafore length discussion until he arrived.
The workshop opened with a request to delay the Pinafore length discussion because Shayne was not yet present and expected to arrive later in the evening. No final action is documented in this bundle because minutes were not provided.
minutes not available in this bundle; transcript shows the discussion was postponed until Shayne arrived
A2Property split, conditional use permit, and variance request for access to a city street
Planning and zoning item for a property split, conditional use permit, and variance request involving access to a city street.
The council discussed a property split, conditional use permit, and variance problem tied to the applicant's lack of 66-foot access to a city street. Staff said the cleaner solution would be for the applicant to work with neighboring property owners to obtain proper access, and the council discussed having staff and the planner help document a solution before the item came back for a Tuesday vote.
minutes not available in this bundle; transcript shows staff recommended tabling the item for the Tuesday council meeting while the applicant and neighbors worked on street access
A3Jim Klemmer variance to allow deviation from required setbacks
Planning and zoning item for Jim Klemmer's setback variance request for a pole barn.
The council reviewed the Klemmer variance request for a pole barn setback deviation and heard a neighbor letter stating no objection to the pole barn location or distance from the road. The item was positioned for a Tuesday vote, but this bundle contains no minutes showing the final action.
minutes not available in this bundle; transcript shows the council expected to vote on Tuesday after receiving a neighbor note of no concern
A4Leyendecker interim use permit and CUP revocation
Planning and zoning item for a Leyendecker interim use permit and revocation of a conditional use permit, with extended discussion of vehicle storage, inoperable vehicles, runoff, and conditions.
The council spent substantial time on the Leyendecker interim use permit, especially whether stored, unlicensed, or inoperable vehicles could leak fluids into runoff. Members discussed MPCA and county roles, limits on inoperable vehicles, absorbent materials such as cardboard or pads under vehicles with leak potential, and revised nuisance language. Staff was asked to clean up the conditions before the Tuesday vote.
During the Leyendecker discussion, council members said many of the questions should have been worked through at Planning and Zoning. A council member proposed bringing forward an RCA to authorize the mayor, as P&Z liaison, to have the city attorney explain Planning and Zoning members' roles and responsibilities and to require League of Minnesota Cities training.
minutes not available in this bundle; transcript shows consensus to revise permit language before the Tuesday vote
A5Code enforcement update
Code enforcement update covering several properties, including old foundations, trailers, vehicles, debris, building issues, lighting, fences, and follow-up procedures.
The council reviewed several code enforcement matters and discussed the need for a more systematic follow-up process after permits, IUPs, complaints, and cleanup commitments. Members wanted clearer timelines so properties do not lose momentum and return to noncompliance after a year or more.
minutes not available in this bundle; transcript shows discussion only and requests for follow-up information by the next council meeting
A6Finisher Lake Estates improvement bids and assessment roll
Engineer report on the Finisher Lake Estates improvement bids and assessment roll.
The engineer reported six bids for the Finisher Lake Estates project, with North Valley identified as the low bidder. The low bid was above the engineer's estimate because of oil-price pressure after the Superior refinery explosion, but the engineer believed contingencies could absorb the difference and the project could finish around $149,000. The proposed assessment remained $2,980, with an assessment hearing scheduled before the Tuesday council meeting.
minutes not available in this bundle; transcript shows the engineer recommended accepting North Valley's low bid at the Tuesday meeting and described the upcoming assessment hearing
A72019 road and bridge recommendation and five-year road plan
Road and bridge recommendation for 2019 projects and the five-year road plan, including Miller Lake Estates, Prairie Brook Estates, Krypton, Rogers Lake, 213th, and other patching needs.
The road and bridge discussion put previously scheduled 2018 projects back into the 2019 plan, removed Ebony and Garnett underlay work from that year, and discussed Miller Lake Estates, Prairie Brook Estates, Krypton, Rogers Lake, 213th, Watercress, and other patching. Members weighed whether patching could extend the life of problem roads while larger projects and assessments remained uncertain.
minutes not available in this bundle; transcript shows discussion of a tentative plan, patching priorities, and possible quotes
A8Engineer comments on Eagle Street culverts and trail costs
Engineer discussion of possible Eagle Street culvert repairs and general trail-construction cost information.
The engineer said North Valley had asked about repairing culvert bumps on Eagle Street and was told the contractor could not do work without a city contractual relationship. Council members indicated the engineer could explore a quote if it was very reasonable. The engineer also gave a trail-construction example from a Mississippi River Trail segment to help inform park and trail planning.
minutes not available in this bundle; transcript shows the council allowed the engineer to discuss a possible quote and received trail cost information
A9Finance report and audited bills
Finance report discussion, including treasurer's report, audited bills, and questions about door-repair claims and building accessibility.
Council members questioned a Byrnes Town Centre treasurer-report balance that appeared to have shifted from a negative balance to a positive ending balance, and asked staff to verify it. They also asked about audited bills, including document-recording claims and a Clean Lock and Key claim for door hardware, then raised whether the city hall doors should be reviewed for ADA accessibility after building improvements.
minutes not available in this bundle; transcript shows questions for staff follow-up
A10RCA 1.3 temporary liquor licenses
RCA 1.3 on two temporary liquor licenses, including the Ramsey Lions request for beer and wine sales at the threshing show and the Lakeside Cabins car show.
The council reviewed two temporary liquor-license requests and raised concerns that applications, fees, background checks, and supporting documents were not included in the RCA. Members also questioned whether the Lakeside Cabins car show request complied with the nonprofit-sponsor requirement and whether the requested action matched the ordinance wording.
minutes not available in this bundle; transcript shows concerns about missing applications, nonprofit sponsorship, and containment of alcohol sales areas
A11RCA 1.4 liquor-license supporting documents and background checks
RCA 1.4 discussion of liquor-license supporting documents, ordinance references, and background checks.
The council reviewed two temporary liquor-license requests and raised concerns that applications, fees, background checks, and supporting documents were not included in the RCA. Members also questioned whether the Lakeside Cabins car show request complied with the nonprofit-sponsor requirement and whether the requested action matched the ordinance wording.
minutes not available in this bundle; transcript shows the council wanted applications and background-check documentation included
A12RCA 1.5 Farmers Market budget
RCA 1.5 Farmers Market budget request, including revised background, funding, expenses, sign placement, and late-submission concerns.
The Farmers Market budget item included 2017 vendor-fee receipts and a new budget request. Council members discussed whether the signs would be mounted on existing structures or rebar, whether permission had been obtained for private locations, and whether the late RCA submission should be allowed because the market was starting before the next council meeting and family medical emergencies had delayed preparation.
minutes not available in this bundle; transcript shows discussion of the revised budget, sign permissions, and why the item was time-sensitive despite late submission
A13Park and trail plan
Park and trail plan discussion about whether mapped trail corridors should remain in the plan, whether they imply construction obligations, and whether the Park Committee should focus on realistic short-term priorities.
The council debated whether the park and trail plan showed too many expensive trail corridors for a rural city that was still struggling to fund roads. The planner and other members explained that the map did not obligate immediate construction but preserved the city's ability to seek right-of-way or park dedication during future development. The mayor suggested focusing the Park Committee on affordable five- and ten-year priorities while keeping the long-range map.
minutes not available in this bundle; transcript shows one council member wanted the item removed from consent for a separate vote and others described the map as a long-range planning tool
Documents and recordings archived for this meeting, when available.
City Council Workshop — 2018 06-07 Workshop Minutes (2018-06-07)
Minutes · Thursday, June 7, 2018
16 pages
Meeting recording
YouTube
Transcript · 1422 segments · 3:45:09
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