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Thursday, October 5, 2017
Agenda
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The supporting materials council reviewed.
One-line summary
Council held a workshop covering the Anoka County assessor contract renewal, proposed subdivision ordinance administrative approvals, code enforcement process direction (including a Guyer property discussion), and several consent and council RCA items including skating rink lighting and CAT loader replacement planning.
17 items as recorded in the minutes, each with a plain-English summary of what was at issue.
1Anoka County Assessor - Contract Renewal
Presentation and Q&A on Anoka County Assessor Contract Renewal, cost structure, tax court defense responsibilities, and upcoming assessment expectation reviews for 2019.
The council heard a presentation and asked questions about renewing the city’s contract with the Anoka County Assessor, including how the county bills for assessment costs, how tax court petitions and professional appraisal services are handled, county oversight responsibilities, and a timeline of changes and reviews connected to assessment expectations for 2019.
2aProposed Subdivision Ordinance Amendment (Section 10 of the City Code)
Proposed amendment to allow lot reconfigurations and some minor subdivisions to be approved administratively; discussion included escrow, review timeline, reporting, and hourly rate.
The council and planner discussed a proposed amendment to Section 10 of the city code that would allow certain lot reconfigurations and minor subdivisions to be approved administratively instead of requiring city council approval, including discussion of escrow flexibility, changing the review/decision period to 14 days, and using an hourly rate for work in place of a required report of findings.
2bCode Enforcement Update & Requested Direction
Update on Guyer property/animals and council discussion about site inspection expectations and whether to start enforcement with letters versus more personal contact; planner to draft example letter and Rainville to prepare an RCA/draft process for November.
The planner updated the council after speaking with Guyer, reporting that most animals were removed and that, based on what she was told, he was in compliance; the council debated whether a site inspection should be conducted and whether the city’s first step should be a more personal contact versus the standard written notice letter, with direction for a draft example letter and for Rainville to bring an RCA and draft process at the November meeting; several members stated that a site inspection should be performed if that is the general process.
3.1.1Approve meeting minutes (Aug 29 Special; Sept 7 Workshop; Sept 12 Council; Sept 18 & Sept 25 Budget)
Consent agenda item; no comments recorded.
No vote or formal approval action is recorded in these workshop minutes for the consent agenda items.
3.1.2Financial Report
Consent agenda item; no comments recorded.
No vote or formal approval action is recorded in these workshop minutes for the consent agenda items.
3.1.3Approve All Audited Bills (Claim #398 through #434) and Net Distribution reports (Sept 5, 11, and 18, 2017)
Council members requested earlier delivery of contracted-service bills/invoices for more review time.
No vote or formal approval action is recorded in these workshop minutes for the consent agenda items.
3.1.4Accept John Setala's Resignation from the Planning Commission
Discussed advertising the planning commission opening.
No vote or formal acceptance action is recorded in these workshop minutes for the consent agenda items.
3.1.5RCA - Collaborative Purchase of Adobe Acrobat Pro
Council consensus to move forward.
Recorded as council consensus during workshop; no formal motion text recorded.
3.1.6RCA - Current Practice of Accepting Anonymous Complaints
Direction to revise RCA to mention public safety and to provide council information on Data Practices Act as it pertains to complaints.
3.1.7RCA - Purchase Land Use changing Signs
Consensus to remove from agenda until more sign specifications are obtained.
Minutes state the item would be removed from the agenda pending more information; no formal motion recorded.
3.1.8RCA - Hiring Steve Bucholz as a Permanent Part-Time (32 hours or less) employee
Discussion of adding office/city hall cleaning responsibilities and checking with attorney about hours and classification.
3.1.9RCA - Contracted Cleaning Services for City Hall and City Offices
Discussion to have the part-time employee assume these responsibilities.
3.1.10RCA - Removal of remaining dirt across recycling center/fire station
Discussion of using dirt on-site, considering a grading plan, and possibly having the city engineer advise; suggested moving item for further discussion under council items.
The council discussed options for removing or repurposing remaining dirt, including spreading fill in low areas, concerns about needing a grading plan and topsoil work, and the idea of having the city engineer review the site and recommend a plan; the minutes note there was $14,000 left in the city engineer budget and suggest the item be moved for further discussion under council items.
Minutes reflect discussion and suggestions to move the item for further discussion; no final action recorded.
3.1.11RCA - Staff to Research Neighboring Cities Policy for use and rental of Hockey Rink and Warming House
Discussion about staffing implications similar to park pavilion staffing.
4aRCA - Lights for the ice skating surfaces
Council directed staff to get bids; discussion covered donated poles from A&B Welding, Dependable bid involvement, Connexus Energy verbal bid for electricity to the warming house, and debate about layout and whether to consult the engineer first.
The council discussed adding lights to the ice skating surfaces, including that staff had been directed to obtain bids, the possibility of donated power poles from A&B Welding with electrical work by Dependable, and a Connexus Energy verbal estimate to run electricity to the warming house; members debated whether to proceed before further engineering/layout input and whether the warming house should be moved closer to parking/power to reduce electrical costs, with no final spending approval recorded in the workshop minutes.
Minutes describe direction to obtain bids and ongoing discussion; no final approval to spend recorded.
4bRCA - Replacement of CAT 930 Loader
Council consensus for Glaze to consult with Bettinger and Breyen on inspections and purchases.
The council reached consensus that Glaze would consult with Bettinger and Breyen regarding inspections and purchases related to replacing the CAT 930 loader.
Recorded as council consensus during workshop; no formal motion text recorded.
5Introduction of New Items
No new items introduced; workshop adjourned at 10:10 PM.
Documents and recordings archived for this meeting, when available.
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