Tuesday, October 14, 2025
One-line summary
The Council approved the Ingebretson easement vacation, 2025A bond presale, 2025 overlay assessments, 2026 overlay feasibility report, rescue pumper chassis prepayment, Braith kennel approvals, Plaisted subdivision and development agreement, zoning work group appointments, council salary ordinance, and claims, while continuing ADA software, administrative enforcement/fee schedule revisions, and overtime policy work.
37 items as recorded in the agenda, packet, and minutes, each with a plain-English summary of what was at issue.
1Call to Order
Call to order, Pledge of Allegiance, roll call, and approval of agenda.
Agenda approved as amended, moving consent items H and B to New Business H and I.
2Public Forum
Public forum comments from Paul Ingebretson and Sue Pilon.
Public comments were received; no motion was made under public forum.
3Public Hearing for Vacation of Easement 6263 203rd Ave
Public hearing and action on vacation of a portion of drainage and utility easement at 6263 203rd Ave NW.
The Council held the required public hearing for Paul Ingebretson's request to vacate part of a drainage and utility easement at 6263 203rd Ave NW. Planner Nash explained that the easement followed a 1996 wetland boundary, but a 2025 wetland delineation showed the wetland line had moved, so only the portion no longer covering wetland area was proposed for vacation. No one opposed the request, and the Council approved the vacation 5-0.
Public hearing was opened and closed; no public comments other than Mr. Ingebretson's brief statement were recorded.
4aApproval of September 9 and September 29, 2025 City Council Meeting Minutes
Approval of September 9, 2025, and September 29, 2025, City Council Meeting Minutes.
Approved under consent agenda as amended.
4bApproval of Claims and Treasurer's Report
Approval of claims from September 3 to October 6 and Treasurer's Report for September 2025.
Council Member Glaser questioned a $3,480 claim for an employee's Class A driver's license training, saying he believed Council approval should have been required and suggesting training repayment agreements for future situations. City Clerk Johnson said the training commitment came from the employee's hiring agreement under a previous administration. After discussion about policy oversight and staff retention, the Council approved the claims as presented 5-0.
Moved from consent agenda to New Business; claims were approved after discussion.
4cReceive and File Report on Status of Facebook Page with Comments
Receive and file data from the Facebook page since allowing comments.
Received and filed under consent agenda as amended.
4dAccepting 2nd Quarter Donation from Anoka Ramsey Athletic Association
Resolution accepting 2nd Quarter donation from Anoka Ramsey Athletic Association.
Approved under consent agenda as amended.
4eOrdinance Repealing and Replacing Septic Compliance
Ordinance repealing and replacing septic compliance provisions.
Approved under consent agenda as amended.
4fSummary Publication for Septic Compliance Ordinance
Summary publication for septic compliance ordinance.
Approved under consent agenda as amended.
4gSummary Publication for Ordinance 2025-01
Approval of summary publication for Ordinance 2025-01.
Approved under consent agenda as amended.
4hWebsite and Social Media ADA Compliance Software
Resolution authorizing purchase of AudioEye and Alyant software for ADA compliance.
The proposed AudioEye and Alyant software purchase was pulled from consent for discussion. Council members asked whether the purchase was urgent, whether cheaper alternatives existed, and whether pricing might change before the 2027 ADA compliance deadline. Staff explained that the CivicPlus website uses those add-ons for compliance, but the Council chose to postpone a decision until more cost and alternative information is available.
Moved from consent agenda to New Business; decision postponed for more cost and alternative information.
4iMeeting Stipend Policy
Resolution establishing meeting stipend policy.
Approved under consent agenda as amended.
4jThird Quarter Financial Report
Accepting the Third Quarter Financial Report.
Accepted under consent agenda as amended.
4kIntent to Sign Animal Control Contract with Companion Animal Care
Approval to send intent to sign for animal control contract with Companion Animal Care.
Approved under consent agenda as amended.
5Statement by Lucky Milliman with Eagle Scout Project Update
Statement by Lucky Milliman with Eagle Scout project update.
Lucky Milliman presented a new Eagle Scout project to build two barn owl houses for Twin Lakes Park. He said barn owls help control rats and mice and proposed building the houses with his troop in November and installing them in December. Council members discussed safe installation, pole depth, possible tree mounting, and use of a bucket truck, and encouraged coordination with city staff.
Council discussed installation details and suggested coordination with city staff; no formal approval motion was recorded.
6aPresale for Bond Issue
Approval of Resolution 2025-93 presale for bond issue.
Bruce Kimmel of Ehlers presented the presale plan for General Obligation Bonds, Series 2025A, to finance 2024 street projects, 2025 street projects, and equipment. He said the resolution could proceed at $1,460,000 even though the final amount would likely be closer to $1,405,000 because project costs were lower than expected. The Council approved the presale resolution 5-0, with Council Member Glaser noting he supported meeting the city's financing obligations while remaining opposed to the rescue truck purchase.
Resolution 2025-93 approved; bond amount stated as subject to change.
7aAdopt Special Assessment for 2025 Overlay Road Project
Approval of Resolution 2025-94 adopting special assessment for 2025 Overlay Road Project.
The Council adopted the assessment roll for the 2025 Overlay Road Project covering Krypton Street, Lithium Street, 189th Lane, 194th Lane, and Tiger Street. City Clerk Johnson said the project came in under budget, lowering the assessment from $3,660 to $3,150 per property. The Council approved the assessment resolution 5-0.
Resolution 2025-94 approved.
7bOrdering the Feasibility Report for 2026 Overlay Project
Approval of Resolution 2025-95 ordering feasibility report for 2026 Overlay Project.
The Council ordered preparation of the feasibility report for the 2026 Overlay Project so the city could begin earlier than it did for the 2025 work. Council members discussed the lack of a stated report cost, whether some roads could be tied to a county project, and the benefit of starting the process sooner. The motion passed 5-0.
Resolution 2025-95 approved.
8aFire Department Monthly Report
Monthly Fire Department report.
Fire Chief Miller reported 21 September calls and described Heritage Festival open house activities, Life Link helicopter training, live fire training, and recruitment. The Council then considered the new rescue pumper contract. Chief Miller said Ford pricing was about to rise, so prepaying the chassis would lock in pricing and generate a manufacturer discount. The Council approved the Custom Fire Apparatus contract and chassis prepayment 4-1, with Council Member Glaser voting no.
Monthly report received; no motion recorded.
8bPre-Payment of Chassis for New Rescue Pumper and Contract Acceptance
Approval of Resolution 2025-96 for pre-payment of chassis for new rescue pumper and accepting contract.
Fire Chief Miller reported 21 September calls and described Heritage Festival open house activities, Life Link helicopter training, live fire training, and recruitment. The Council then considered the new rescue pumper contract. Chief Miller said Ford pricing was about to rise, so prepaying the chassis would lock in pricing and generate a manufacturer discount. The Council approved the Custom Fire Apparatus contract and chassis prepayment 4-1, with Council Member Glaser voting no.
Resolution 2025-96 approved, 4-1 with Council Member Glaser voting no.
9aSheriff's Department Monthly Report
Monthly Sheriff's Department report.
Chief Deputy Bill Jacobson reported 156 September calls for service, including 10 at Bar None, 7 alarms, 18 medical calls, and 16 animal calls. He described several Bar None incidents, a vehicle vandalism and stereo theft report, and a warrant arrest from a traffic stop. Council Member Glaser asked about Bar None's conditional use permit status, and City Clerk Johnson said attorneys for the city and Bar None were still communicating.
Monthly report received; no motion recorded.
10aPlanning and Zoning Monthly Report
Monthly Planning and Zoning report.
Monthly report received; no questions were asked.
10bInterim Use Permit for Commercial Kennel - 8614 211th Ave
Approval of Resolution 2025-97 Interim Use Permit for Commercial Kennel at 8614 211th Ave.
The Council approved both an Interim Use Permit and a commercial kennel license for Luke Braith's home-based commercial kennel at 8614 211th Ave NW. Planner Nash described the business as small, with no more than five dogs and no employees other than the owner. Both approvals were subject to conditions, and both votes passed 5-0.
Resolution 2025-97 approved subject to conditions in the findings of fact.
10cCommercial Kennel License - 8614 211th Ave
Approval of Resolution 2025-98 issuance of Commercial Kennel License at 8614 211th Ave.
The Council approved both an Interim Use Permit and a commercial kennel license for Luke Braith's home-based commercial kennel at 8614 211th Ave NW. Planner Nash described the business as small, with no more than five dogs and no employees other than the owner. Both approvals were subject to conditions, and both votes passed 5-0.
Resolution 2025-98 approved subject to license conditions.
10dSubdivision for Plaisted
Subdivision for Plaisted.
The Council approved the Plaisted minor subdivision creating one new lot off 229th Avenue and approved the related development agreement. Planner Nash explained that 229th Avenue lacks formal right-of-way and a cul-de-sac, so the applicant must grant an easement and build a gravel cul-de-sac for emergency turnaround. The Council approved both the subdivision and development agreement 5-0.
Resolution 2025-99 approved subject to subdivision conditions.
10eDevelopment Agreement for Plaisted Subdivision
Development agreement for Plaisted subdivision.
The Council approved the Plaisted minor subdivision creating one new lot off 229th Avenue and approved the related development agreement. Planner Nash explained that 229th Avenue lacks formal right-of-way and a cul-de-sac, so the applicant must grant an easement and build a gravel cul-de-sac for emergency turnaround. The Council approved both the subdivision and development agreement 5-0.
Resolution 2025-100 approved.
10fEstablishment of Zoning Ordinance Committee
Establishment of Zoning Ordinance Committee.
The Council established its representation on the zoning ordinance work group. Planning and Zoning members Dan Haapala and Kelly Pearo had already volunteered, and Mayor Hybben and Council Member Glaser volunteered from the Council. The Council appointed Hybben and Glaser 5-0.
Mayor Shane Hybben and Council Member Ken Glaser were appointed to the work group.
11City Clerk Update
City Clerk update: Eric's anniversary and November 26 budget meeting.
Updates were given; no motion recorded.
12aAdministrative Enforcement Ordinance
Ordinance repealing and replacing Chapter 1 Section 5 Administrative Enforcement.
The Council reviewed proposed administrative enforcement and fee schedule changes but found that the draft needed more clarity, especially on when fines could double, who would decide that, late fee structure, abatement, and complaint procedures. Instead of adopting the ordinances, the Council returned New Business items A through D to staff for further review 5-0.
Returned to staff for further review together with items 12b, 12c, and 12d.
12bSummary Publication for Administrative Enforcement Ordinance
Summary publication for Administrative Enforcement ordinance.
The Council reviewed proposed administrative enforcement and fee schedule changes but found that the draft needed more clarity, especially on when fines could double, who would decide that, late fee structure, abatement, and complaint procedures. Instead of adopting the ordinances, the Council returned New Business items A through D to staff for further review 5-0.
Returned to staff for further review together with items 12a, 12c, and 12d.
12cFee Schedule Ordinance
Ordinance repealing and replacing the Fee Schedule Chapter 1 Section 2.
The Council reviewed proposed administrative enforcement and fee schedule changes but found that the draft needed more clarity, especially on when fines could double, who would decide that, late fee structure, abatement, and complaint procedures. Instead of adopting the ordinances, the Council returned New Business items A through D to staff for further review 5-0.
Returned to staff for further review together with items 12a, 12b, and 12d.
12dSummary Publication for Fee Schedule Ordinance
Summary publication for Fee Schedule ordinance.
The Council reviewed proposed administrative enforcement and fee schedule changes but found that the draft needed more clarity, especially on when fines could double, who would decide that, late fee structure, abatement, and complaint procedures. Instead of adopting the ordinances, the Council returned New Business items A through D to staff for further review 5-0.
Returned to staff for further review together with items 12a, 12b, and 12c.
12eCity Council Salaries Ordinance
Ordinance 2025-08 repealing and replacing Chapter 1 Section 3 City Council Salaries.
The Council approved Ordinance 2025-08 updating Chapter 1 Section 3 on City Council salaries and related meeting compensation, along with its summary publication. The ordinance places the mayor and council monthly salaries and eligible meeting remuneration in the city code. The motion passed unanimously 5-0.
Ordinance 2025-08 approved together with summary publication.
12fSummary Publication for City Council Salaries Ordinance
Summary publication for City Council Salaries ordinance.
The Council approved Ordinance 2025-08 updating Chapter 1 Section 3 on City Council salaries and related meeting compensation, along with its summary publication. The ordinance places the mayor and council monthly salaries and eligible meeting remuneration in the city code. The motion passed unanimously 5-0.
Approved in the same motion as item 12e.
12gMayor for a Day Essay Contest
Discussion of Mayor for a Day essay contest by League of Minnesota Cities.
The Council discussed the League of Minnesota Cities Mayor for a Day essay contest for fourth, fifth, and sixth grade students. The city planned to share the information on letterhead, the website, Facebook, and with area schools, including attention to homeschooled students. No formal motion was recorded.
Council supported sharing the contest information; no formal motion recorded.
13aAddress Overtime Policy
Address overtime policy.
The Council discussed whether PTO and holiday hours should count toward overtime calculations for non-exempt employees. Members differed on whether the change would fairly compensate employees for evening and weekend work or create unbudgeted taxpayer costs. The Council did not adopt a policy change; instead it directed City Clerk Johnson to gather data from four nearby cities and work with the attorney on language for both public works and city staff.
Council directed staff to gather comparison data from four cities and work with the attorney on revised language.
14Adjourn
Adjournment.
Meeting adjourned at 8:36 p.m.
17 motions on the record. Split votes are highlighted.
M1MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE AGENDA AS AMENDED WITH MOVING CONSENT ITEMS H AND B TO NEW BUSINESS H AND I.
moved by Rainville, seconded by Hybben
M2MOTION B Y COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE VACATION OF THE DRAINAGE UTILITY EASEMENT LOCATED AT 6263 203RD AVENUE NORTHWEST.
moved by Breyen, seconded by Glaser
M4MOTION BY MAYOR HYBBEN, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CONSENT AGENDA AS AMENDED.
moved by Hybben, seconded by Breyen
M5MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN TO APPROVE A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF GENERAL OBLIGATION BONDS SERIES 2025A IN THE PROPOSED AGGREGATE PRINCIPAL AMOUNT OF $1,460,000 WHICH IS SUBJECT TO CHANGE.
moved by Rainville, seconded by Hybben
M6MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE THE RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR KRYPTON STREET, LYTHIUM STREET, 189TH LANE, 194TH LANE, AND TIGER STREET FROM THE ROAD IMPROVEMENT PROJECT.
moved by Breyen, seconded by Glaser
M7MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE RESOLUTION TO ORDER THE PREPARATION OF THE FEASIBILITY REPORT FOR THE 2026 OVERLAY PROJECT.
moved by Breyen, seconded by Rainville
M8MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN TO APPROVE THE PREPAYMENT FOR THE CHASSIS FOR THE NEW RESCUE PUMP BUMPER TRUCK AND CONTRACT ACCEPTANCE.
moved by Rainville, seconded by Hybben
M9MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE THE RESOLUTION APPROVING THE INTERIM USE PERMIT FOR A COMMERCIAL KENNEL AT 8614 211TH AVENUE NORTHWEST.
moved by Breyen, seconded by Glaser
M10MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE THE RESOLUTION AUTHORIZING THE ISSUANCE OF A COMMERCIAL KENNEL LICENSE AT 8614 211TH AVENUE NORTHWEST.
moved by Breyen, seconded by Glaser
M11MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN TO APPROVE RESOLUTION 2025-99 APPROVING A MINOR SUBDIVISION FOR PLAISTED ESTATES.
moved by Rainville, seconded by Hybben
M12MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN TO APPROVE RESOLUTION 2025-100 APPROVING A DEVELOPMENT AGREEMENT FOR DEVELOPMENT KNOWN AS PLAISTED ESTATES.
moved by Rainville, seconded by Hybben
M13MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON TO APPOINT MAYOR SHANE HYBBEN AND COUNCIL MEMBER KEN GLASER TO THE PLANNING AND ZONING WORK GROUP.
moved by Rainville, seconded by Swenson
M14aMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN TO RETURN NEW BUSINESS ITEMS A, B, C, AND D TO STAFF FOR FURTHER REVIEW.
moved by Rainville, seconded by Hybben
M14MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE ORDINANCE REPEALING AND REPLACING CHAPTER 1 SECTION 3 PERTAINING TO CITY COUNCIL SALARIES AS WELL AS TO APPROVAL OF THE SUMMARY PUBLICATION FOR SAID ORDINANCE CHANGE.
moved by Breyen, seconded by Rainville
M15MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN TO APPROVE THE CLAIMS AS PRESENTED.
moved by Rainville, seconded by Hybben
M16MOTION BY MAYOR HYBBEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO ASK CITY CLERK JOHNSON TO PULL DATA FROM THE FOUR CITIES AND WORK WITH THE ATTORNEY TO SEE IF THEY CAN COME UP WITH LANGUAGE THAT IS APPROPRIATE FOR BOTH PUBLIC WORKS AND CITY STAFF.
moved by Hybben, seconded by Rainville
M17MOTION TO ADJOURN BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN.
moved by Rainville, seconded by Hybben
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
F7
$2,270,371
F11
$200
F12
$75
F13
$150
F19
$65,000
F20
$1,766,342
F21
$371,000
F25
$303,080
F26
$514,090
F27
$95,387
F29
$496,000
F30
$6
F34
$400
F35
$500
F36
$40
F37
$3,480
Documents and recordings archived for this meeting, when available.
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