Tuesday, March 19, 2019 · 7:00 PM
One-line summary
The Council reviewed the 2019 road improvement plans, directed a class 5 gravel shouldering change, approved bidding for all projects, approved reimbursement bond resolutions, set the project timeline, and adjourned at 9:01 PM.
5 items as recorded in the agenda, packet, and minutes, each with a plain-English summary of what was at issue.
CALLCalled to Order and Pledge of Allegiance
Meeting opened and attendance was recorded.
Meeting was called to order and the pledge was said.
AGENDAApprove/Amend tonight's meeting agenda of March 19, 2019
Approve or amend the meeting agenda.
Agenda approved as presented.
1Discussion/Review - Plans & Specs for 2019 Road Improvement Projects
Discussion and review of plans and specifications for the 2019 Road Improvement Projects.
The Council reviewed Old Viking Boulevard as part of the 2019 road package. The engineer described soil borings, possible organic soils near Ford Brook, a 22-foot pavement width, about 500 feet of concrete curb and gutter west of Jasper Street, mailbox support changes, a test roll after reclaiming, and a schedule milestone so the base course would be substantially complete before the Nowthen Threshing Show. The Council approved the plans and specifications for bidding and included Old Viking Boulevard in the reimbursement bond resolutions.
The Council reviewed Halas Street as a full-depth reclaim project. The engineer reported pavement cores and soil borings, described the proposed 24-foot pavement width and 3.5 inches of bituminous over reclaimed aggregate base, and noted that existing mailbox supports would be adjusted to the raised road elevation. The Council approved the plans and specifications for bidding and included Halas Street in the reimbursement bond resolutions.
The Council reviewed the Meadows of Verde Valley overlay as part of the 2019 road package. The project was described as a 1.5-inch bituminous overlay on 210th Avenue, 210th Lane and Cobalt Street, matching existing road widths. The Council approved the plans and specifications for bidding and included the Meadows of Verde Valley Addition in the reimbursement bond resolutions.
The Council reviewed the Rolling Hills overlay as part of the 2019 road package. The project was described as a 1.5-inch bituminous overlay on 194th Lane, 195th Lane, Eaton Street and Driscoll Street, matching the existing road widths and using gravel shoulder work. The Council approved the plans and specifications for bidding and included Rolling Hills in the reimbursement bond resolutions.
The Council reviewed the Garnet Street overlay as part of the 2019 road package. Garnet Street was described as receiving a 1.5-inch bituminous overlay, with the existing bituminous curb noted as different from the other overlay roads. The Council approved the plans and specifications for bidding and included Garnet Street in the reimbursement bond resolutions.
During review of the plans, residents with road-project experience said the City could save significant money by using class 5 gravel instead of class 2 gravel for shouldering. The Council reached consensus to direct the engineer to amend the plans and specifications to make that substitution before bidding.
The Council reviewed the bid and construction schedule. The approved timeline set the bid opening for April 16, 2019, a special meeting on April 23 to review bids and set assessment hearings, moving the regular May Council meeting to May 7, and holding assessment hearings on May 14. The contract schedule was to include milestones and liquidated damages, including a requirement that the Old Viking Boulevard base course be substantially complete before August 9 because of the Nowthen Threshing Show.
Council reviewed the project details and reached consensus to substitute class 5 gravel for class 2 gravel for shouldering work.
2Approve resolutions for 2019 Road Improvement Projects
Approve Resolution 2019-22 and reimbursement Resolutions 2019-23 through 2019-27 for the 2019 Road Improvement Projects.
The Council reviewed Old Viking Boulevard as part of the 2019 road package. The engineer described soil borings, possible organic soils near Ford Brook, a 22-foot pavement width, about 500 feet of concrete curb and gutter west of Jasper Street, mailbox support changes, a test roll after reclaiming, and a schedule milestone so the base course would be substantially complete before the Nowthen Threshing Show. The Council approved the plans and specifications for bidding and included Old Viking Boulevard in the reimbursement bond resolutions.
The Council reviewed Halas Street as a full-depth reclaim project. The engineer reported pavement cores and soil borings, described the proposed 24-foot pavement width and 3.5 inches of bituminous over reclaimed aggregate base, and noted that existing mailbox supports would be adjusted to the raised road elevation. The Council approved the plans and specifications for bidding and included Halas Street in the reimbursement bond resolutions.
The Council reviewed the Meadows of Verde Valley overlay as part of the 2019 road package. The project was described as a 1.5-inch bituminous overlay on 210th Avenue, 210th Lane and Cobalt Street, matching existing road widths. The Council approved the plans and specifications for bidding and included the Meadows of Verde Valley Addition in the reimbursement bond resolutions.
The Council reviewed the Rolling Hills overlay as part of the 2019 road package. The project was described as a 1.5-inch bituminous overlay on 194th Lane, 195th Lane, Eaton Street and Driscoll Street, matching the existing road widths and using gravel shoulder work. The Council approved the plans and specifications for bidding and included Rolling Hills in the reimbursement bond resolutions.
The Council reviewed the Garnet Street overlay as part of the 2019 road package. Garnet Street was described as receiving a 1.5-inch bituminous overlay, with the existing bituminous curb noted as different from the other overlay roads. The Council approved the plans and specifications for bidding and included Garnet Street in the reimbursement bond resolutions.
The Council approved reimbursement resolutions for each project area so the City could reimburse eligible project costs from future improvement bond proceeds. Separate maximum principal amounts were stated for Old Viking Boulevard, Halas Street, Meadows of Verde Valley Addition, Rolling Hills and Garnet Street.
After approving the road project resolutions, the Council directed the City Attorney to contact the City’s financial advisors, Ehlers & Associates, about the project timeline and financing needs for the 2019 Road Improvement Projects.
Resolution 2019-22 and Resolutions 2019-23 through 2019-27 were approved unanimously.
3Motion to Adjourn
Adjourn the special meeting.
Meeting adjourned at 9:01 PM.
4 motions on the record. Split votes are highlighted.
M1Motion by Breyen, 2nd by Rainville to approve the Agenda as presented.
moved by Breyen, seconded by Rainville
M2Motion by Breyen, 2nd by Blake to approve Resolution 2019-22, Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for all the 2019 road projects.
Motion by Breyen, 2nd by Blake to approve Resolution 2019-22, Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for all the 2019 road projects.
moved by Breyen, seconded by Blake
M3Motion by Rainville, 2nd by Breyen to approve Resolutions 2019-23 through 2019-27, Resolutions Declaring the Official Intent of the City of Nowthen to Reimburse Certain Expenditures from Proceeds of Improvement Bonds to be Issued by the City.
Motion by Rainville, 2nd by Breyen to approve Resolutions 2019-23 through 2019-27, Resolutions Declaring the Official Intent of the City of Nowthen to Reimburse Certain Expenditures from Proceeds of Improvement Bonds to be Issued by the City.
moved by Rainville, seconded by Breyen
M4Motion to adjourn by Rainville; 2nd by Blake.
moved by Rainville, seconded by Blake
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
Old Viking Boulevard bid schedule estimate
$774,974
Old Viking Boulevard financing costs
$9,500
Old Viking Boulevard engineering legal administrative
$58,123
Old Viking Boulevard total estimated project cost
$842,597
Halas Street bid schedule estimate
$123,716
Halas Street financing costs
$3,440
Halas Street engineering legal administrative
$12,372
Halas Street total estimated project cost
$139,527
Meadows of Verde Valley bid schedule estimate
$91,135
Meadows of Verde Valley financing costs
$2,600
Meadows of Verde Valley engineering legal administrative
$6,835
Meadows of Verde Valley total estimated project cost
$100,571
Rolling Hills bid schedule estimate
$70,628
Rolling Hills financing costs
$2,000
Rolling Hills engineering legal administrative
$7,063
Rolling Hills total estimated project cost
$79,691
Garnet Street bid schedule estimate
$75,914
Garnet Street financing costs
$2,270
Garnet Street engineering legal administrative
$7,591
Garnet Street total estimated project cost
$85,776
Documents and recordings archived for this meeting, when available.
NT322 Plans 03-14-2019
Document · Tuesday, March 19, 2019
39 pages
NT322-326 Soil Borings
Document · Tuesday, March 19, 2019
13 pages
NT322 EngEst 03-14-2019
Document · Tuesday, March 19, 2019
5 pages
Special City Council Meeting Meeting Packet 03-19-2019 Reduced
Packet · Tuesday, March 19, 2019
69 pages
Reimbursement Resolution 2019-27 Improvement Bonds (Garnet Street)
Resolution · Tuesday, March 19, 2019
2 pages
Meeting Special City Council Meeting — Agenda Packet (2019-03-19)
Packet · Tuesday, March 19, 2019
69 pages
Meeting Special City Council Meeting — Minutes (2019-03-19)
Minutes · Tuesday, March 19, 2019
4 pages
Meeting Special City Council Meeting — Agenda (2019-03-19)
Agenda · Tuesday, March 19, 2019
1 pages
Reimbursement Resolution 2019-24 Improvement Bonds (Halas Street)
Resolution · Tuesday, March 19, 2019
2 pages
Reimbursement Resolution 2019-23 Improvement Bonds (Old Viking Blvd)
Resolution · Tuesday, March 19, 2019
2 pages
Reimbursement Resolution 2019-26 Improvement Bonds (Rolling Hills)
Resolution · Tuesday, March 19, 2019
2 pages
Resolution 2019-22 Accepting Plans & Specs (Old Viking Blvd.)
Resolution · Tuesday, March 19, 2019
1 pages
Special City Council Meeting Minutes 03-19-2019 - Draft
Minutes · Tuesday, March 19, 2019
4 pages
Reimbursement Resolution 2019-25 Improvement Bonds (Meadows of Verde Valley Addition)
Resolution · Tuesday, March 19, 2019
2 pages
Meeting recording
YouTube
Transcript · 726 segments · 1:46:44
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