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Monday, September 18, 2017
Agenda
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What was on the agenda.
Packet
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The supporting materials council reviewed.
One-line summary
Council held a 2018 budget workshop, discussed setting aside funds for building inventory needs and document retention, reviewed road/bridge and park budgets, and reached consensus to raise the Road Improvement Fund to $200,000 per year with an 8.224% levy increase (from $1,361,332.00 to $1,473,296.00), with a budget approval meeting set for September 25, 2017.
8 items as recorded in the minutes, each with a plain-English summary of what was at issue.
1Call to order / meeting convened
City Council Budget Meeting at 5:30 PM at Nowthen City Hall.
2Discuss 2018 Proposed Budget (Public Building Inventory; future repairs/replacements)
Building Official presented Public Building Inventory and discussed setting aside funds for repairs and replacements.
The building official presented a Public Building Inventory listing city-owned buildings and structures and told council it was essential to set aside money for future repairs and replacement costs, with some low-cost items like pavilion painting possibly addressed sooner. He estimated about $20,000 per year, with other items potentially deferred and prioritized.
3Discuss document retention / archiving old files
Discussion about archiving, reducing physical file space, and setting aside money for document retention work.
Council discussed document retention and the need to archive older files to reduce physical storage needs. Staff described the importance of starting the process, suggested setting money aside for it, and noted that internal staff might be able to do some of the work during down times or potentially hire lower-cost help during the summer.
4Review Road & Bridge and Park Department budgets; equipment needs
Reviewed budgets and day-to-day needs; mower repair discussed; suggestion to create a park equipment Capital Improvement Plan.
Council reviewed the Road and Bridge and Park Department budgets and discussed operational needs, including that one mower might require extensive repair and possibly an engine rebuild over the winter. Council discussed developing a capital improvement plan for park equipment and including it in the budget, and one member suggested using unspent year-end funds to help fund some items.
5Road Improvement Fund discussion (engineer guidance; suggested increase)
Discussed increasing Road Improvement Fund; engineer previously stated minimal $250,000/year; suggested $200,000/year and associated levy increase.
Council held a 2018 proposed budget workshop, including discussion of road funding needs. Members noted the city engineer had previously said road improvements would need a minimum of $250,000 per year, and after discussing line items it was suggested to increase the Road Improvement Fund to $200,000 per year, which was described as creating an 8.224% levy increase (from $1,361,332.00 to $1,473,296.00). Council set a follow-up budget approval meeting for September 25, 2017, and noted the budget and levy were preliminary and could be reduced before the December 12, 2017 Truth in Taxation hearing when the final 2018 budget would be approved.
Described as a suggestion/consensus in the minutes; no recorded motion or vote.
6Schedule Budget Approval Meeting (September 25, 2017 at 7:00 PM)
Council consensus to hold a budget approval meeting and continue review until then.
Council held a 2018 proposed budget workshop, including discussion of road funding needs. Members noted the city engineer had previously said road improvements would need a minimum of $250,000 per year, and after discussing line items it was suggested to increase the Road Improvement Fund to $200,000 per year, which was described as creating an 8.224% levy increase (from $1,361,332.00 to $1,473,296.00). Council set a follow-up budget approval meeting for September 25, 2017, and noted the budget and levy were preliminary and could be reduced before the December 12, 2017 Truth in Taxation hearing when the final 2018 budget would be approved.
Minutes describe consensus; no recorded motion or vote.
7Truth in Taxation Hearing noted (December 12, 2017 at 7:00 PM) and preliminary levy/budget discussion
Noted budget and levy are preliminary and can be reduced prior to Truth in Taxation Hearing; final 2018 budget to be approved at that hearing.
Council held a 2018 proposed budget workshop, including discussion of road funding needs. Members noted the city engineer had previously said road improvements would need a minimum of $250,000 per year, and after discussing line items it was suggested to increase the Road Improvement Fund to $200,000 per year, which was described as creating an 8.224% levy increase (from $1,361,332.00 to $1,473,296.00). Council set a follow-up budget approval meeting for September 25, 2017, and noted the budget and levy were preliminary and could be reduced before the December 12, 2017 Truth in Taxation hearing when the final 2018 budget would be approved.
8Adjournment
Meeting adjourned at 7:50 PM.
Documents and recordings archived for this meeting, when available.
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record. What do the trust labels mean?