What was on the agenda

49 items as recorded in the agenda, packet, and minutes, each with a plain-English summary of what was at issue.

1. 1Call to Order / Approve Agenda

   Call to order, pledge, roll call, and approval of agenda.

   The agenda was approved as amended by moving Planning and Zoning to consent and removing old business item 10b8.

   • meeting procedure

   Approved
   p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)1. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗Meeting City Council Meeting — Minutes (2025-01-14)Mayor Hybben called the session to order at 6:00 p.m. The Pledge of Allegiance was recited by all in attendance. Roll call by Interim Administrator Johnson.p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN TO MOVE ITEM 8 PLANNING & ZONING UPDATE TO THE CONSENT AGENDA. REMOVE ITEM 10b8 (OLD BUSINESS) VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

2. 2Public Forum

   Public forum.

   A resident spoke during public forum about the council vacancy and the importance of correct election processes. Later, council discussed appointment versus a special election, including the estimated election cost, and directed staff to draft a new ordinance for review and discussion on filling a vacant council position.

   One resident spoke about the council vacancy and election process.

   • council vacancy

   Discussion only
   p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)2. Public Forump. 1↗Meeting City Council Meeting — Minutes (2025-01-14)Sheryl Mady Olson, 7417 Norris Lake Rd, spoke of Council vacancy and the importance of correct processes for special elections and the right to vote.

3. 3aPrior Meeting Minutes

   Approval of December 10 City Council minutes and December 2 work session minutes.

   Approved as part of the consent agenda.

   • consent agenda

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)a) Approval of December 10th City Council Meeting Minutes, and December 2nd Work Session Meeting Minutesp. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

4. 3bClaims and Treasurer's Report

   Claims from December 6, 2024 to January 7, 2025 and treasurer's report.

   Approved as part of the consent agenda.

   • claims
   • treasurer report

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)b) Approval of Claims from December 6th, 2024 to January 7th, 2025 and Treasurer's Report for November 2025p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

5. 3cCollaborative Planning 2025 Rates

   Collaborative Planning 2025 rates.

   Received as part of the consent agenda.

   • planning consultant

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)c) FYI - Collaborative Planning 2025 Rates.p. 13↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Effective February 1, 2025, the new hourly rate will be $133.p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

6. 3dMosquito Control Update

   Metropolitan Mosquito Control District update.

   Received as part of the consent agenda.

   • mosquito control

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)d) Mosquito Control Update - If a council member would like a presentation from them, please pull this item from the consent agenda.p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

7. 3eFrank Boyles Interim Assistant / Consultant Administrator Contract

   Resolution approving the contract with Francis Frederick Boyles III as interim assistant/consultant administrator.

   The council approved, through the consent agenda, the contract for Frank Boyles to assist and consult on interim administrator duties; later in the administrator update, staff reported that Frank Boyle would be returning to help support administrator duties.

   Approved as part of the consent agenda.

   • interim administration

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)e) Approval of Resolution 2025-XX approving the contract with Mr. Francis Fredrick Boyles III as Interim Assistant / Consultant Administrator.p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

8. 3fEmployee Increases

   Employee increases recommended by Administrator Lehner effective January 1, 2025.

   The employee increases recommended by former Administrator Lehner and effective January 1, 2025 were approved as part of the consent agenda, using the 2025 budgeted employee-increase amount.

   Approved as part of the consent agenda.

   • employee compensation

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)f) Approve Employee increases as recommended by Administrator Lehner effective 1/1/2025.p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

9. 3gGenerator Power Systems Contract

   Resolution approving the Generator Power Systems contract.

   The council approved the Generator Power Systems maintenance contract through the consent agenda for the city office and fire hall generators for February 2025 through January 2026.

   Approved as part of the consent agenda.

   • generator maintenance

   Consent calendar
   p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)g) Approval of Resolution 2025-XX Approving the Generator Power Systems Contract.p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

10. 3h2025 Mileage Reimbursement

    2025 mileage reimbursement information.

    Received as part of the consent agenda.

    • mileage reimbursement

    Consent calendar
    p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)h) FYI - 2025 Mileage Reimbursementp. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

11. 4Mayor to Address the City Council and Public

    Mayor's address to the council and public.

    Mayor Hybben gave an address; no action was recorded.

    • mayor goals

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)4. Mayor to Address the City Council and Publicp. 1↗Meeting City Council Meeting — Minutes (2025-01-14)Mayor Hybben spoke of his intentions and goals as Mayor. His mission statement: Lead the City by making decisions and setting policies to position Nowthen to be successful now AND for the next ten years.

12. 5a2025 Road Project Options

    2025 road project options and feasibility report for the 2025 overlay project.

    City Engineer Shane Nelson presented the 2025 road construction plan, and the council authorized him to order a feasibility report for the 2025 overlay project including Krypton, Lithium, 189th, Tiger Street and 194th Lane.

    Council authorized the engineer to order the feasibility report.

    • 2025 overlay project

    Approved
    p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)5. Engineering a) 2025 Road Project options.p. 2↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO AUTHORIZE ENGINEER NELSON TO ORDER THE FEASIBILITY REPORT FOR THE 2025 OVERLAY PROJECT INCLUDING KRYPTON, LITHIUM, 189TH, TIGER STREET AND 194TH LANE. VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED.

13. 6aMeet Interim Fire Chief Robert Miller

    Meet Interim Fire Chief Robert Miller.

    New Fire Chief Miller introduced himself, stated his priorities for firefighter safety, resident safety and reducing city liability, and reported that the new tanker truck was in production with inspection expected in late April and delivery in mid to late May.

    Chief Miller introduced himself; no action was recorded.

    • fire department

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)6. Fire Department a) Meet the New Interim Fire Chief Robert Millerp. 2↗Meeting City Council Meeting — Minutes (2025-01-14)New Fire Chief Miller introduced himself and spoke of his experience as a firefighter, and his intentions as the new Fire Chief.

14. 6bFire Department Monthly Report

    Monthly fire department report.

    New Fire Chief Miller introduced himself, stated his priorities for firefighter safety, resident safety and reducing city liability, and reported that the new tanker truck was in production with inspection expected in late April and delivery in mid to late May.

    The fire chief gave an update; no action was recorded.

    • fire department
    • tanker truck

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)b) Monthly Reportp. 2↗Meeting City Council Meeting — Minutes (2025-01-14)Chief Miller updated that the new Tanker Truck is currently in production and should go through the inspection process in late April 2025, with a delivery date of mid to late May.

15. 7aNew Sheriff's Department Liaison

    Meet Lt. Cole Bangerter, the city's new Sheriff's Department liaison.

    Chief Deputy Jacobson introduced Lt. Cole Bangerter as the city's new Sheriff's Department liaison, presented the monthly report and answered questions before being thanked by council members for his service to Nowthen.

    Lt. Cole Bangerter was introduced; no action was recorded.

    • sheriff

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)7. Sheriff's Department a) Meet the city's new Sheriff's Department Liaison: Lt. Cole Bangerter.p. 2↗Meeting City Council Meeting — Minutes (2025-01-14)He introduced Lt. Cole Bangerter as the new City Liaison for the Sheriff's Department.

16. 7bSheriff's Department Monthly Report

    Monthly Sheriff's Department report.

    Chief Deputy Jacobson introduced Lt. Cole Bangerter as the city's new Sheriff's Department liaison, presented the monthly report and answered questions before being thanked by council members for his service to Nowthen.

    The report was presented and questions were answered; no action was recorded.

    • sheriff
    • Bar None

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)b) Monthly Reportp. 2↗Meeting City Council Meeting — Minutes (2025-01-14)Chief Deputy Jacobson presented the monthly report and answered questions. Council Members thanked Chief Deputy for his service to Nowthen.

17. 8aPlanning and Zoning Monthly Report

    Monthly Planning and Zoning report.

    The Planning and Zoning monthly update was moved to the consent agenda. The council also approved annual appointments and renewed Dan Haapala and Jamie Lewis to the Planning and Zoning Commission for three-year terms.

    Moved to the consent agenda by the agenda amendment.

    • planning and zoning

    Consent calendar
    p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)8. Planning and Zoning a) Monthly Reportp. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN TO MOVE ITEM 8 PLANNING & ZONING UPDATE TO THE CONSENT AGENDA.p. 2↗Meeting City Council Meeting — Minutes (2025-01-14)8. Planning & Zoning Update Moved to consent. Review Monthly Report

18. 9aWelcome Back Frank

    Welcome back Frank.

    The council approved, through the consent agenda, the contract for Frank Boyles to assist and consult on interim administrator duties; later in the administrator update, staff reported that Frank Boyle would be returning to help support administrator duties.

    Administrator update; no separate action was recorded.

    • interim administration

    Discussion only
    p. 1↗Meeting City Council Meeting — Agenda (2025-01-14)9. Administrator Update a) Welcome back Frank!p. 2↗Meeting City Council Meeting — Minutes (2025-01-14)a. Frank Boyle will be returning to help support Administrator duties.

19. 9bMckenzie Hills Development Update

    Mackenzie Hills development update.

    The administrator update reported that City Attorney Ruppe was slowly working on the Mackenzie Hills developer's agreement with Mr. Gustafson.

    Administrator update; no action was recorded.

    • Mackenzie Hills

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)b) Mckenzie Hills Development Updatep. 2↗Meeting City Council Meeting — Minutes (2025-01-14)b. Mckenzie Hills: CA Ruppe is slowly working on the developer's agreement with Mr. Gustafson.

20. 9cJay's Service, LLC Violation Updates

    Jay's Service, LLC violation updates.

    The administrator update reported that City Attorney Ruppe was working with the property owner's attorney to come to an agreement to bring Jay's Service into compliance.

    Administrator update; no action was recorded.

    • Jay's Service
    • code compliance

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)c) Jay's Service, LLC Violation updates.p. 2↗Meeting City Council Meeting — Minutes (2025-01-14)c. Jay's Service: CA Ruppe is working with the property owner's attorney to come to an agreement to bring the property into compliance.

21. 9dOrtell Property Update

    Ortell property update.

    The administrator update reported that the Ortell property owners had signed a contract with Perkins Contracting and planned to remove the foundation in April.

    Administrator update; no action was recorded.

    • Ortell property

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)d) Ortell property update.p. 2↗Meeting City Council Meeting — Minutes (2025-01-14)d. Ortel Property: They have signed a contract with Perkins Contracting and will be removing the foundation in April.

22. 9eSCORE Grant Update

    SCORE grant update.

    Administrator update; no action was recorded.

    • SCORE grant

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)e) SCORE Grant Updatep. 2↗Meeting City Council Meeting — Minutes (2025-01-14)e. AC-SCORE Reimbursement Report has been submitted for 2024.

23. 9fEscrows Refunded / Billed

    Escrows refunded or billed.

    Administrator update; no action was recorded.

    • escrows

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)f) Escrows Refunded as part of the claims and/or statements sent if money is owed.p. 2↗Meeting City Council Meeting — Minutes (2025-01-14)f. Old Escrows: Refunds are in process. Bills have been sent to those who still owe.

24. 9gBuildings Rekeyed

    Buildings rekeyed; master keys and rental use keys.

    Administrator update; no action was recorded, and an estimate was expected at the next meeting.

    • building keys

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)g) Buildings rekeyed - master keys and rental use keys.p. 2↗Meeting City Council Meeting — Minutes (2025-01-14)g. Keys: Too many keys out there. The goal was to have a master key, but other options may need to be looked at due to cost. An estimate will be provided at the next council meeting.

25. 10a12025 City Council Meeting Dates

    Discuss 2025 City Council meeting dates and move November meeting to November 18.

    Because Veterans Day falls on the regular November council meeting date, the council approved the 2025 meeting dates with the November meeting moved to November 18.

    The 2025 meeting dates were approved with the November meeting moved to the 18th.

    • meeting schedule

    Approved
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)1) Discuss 2025 City Council Meeting Dates - Move to November 18th?p. 3↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER APPROVE 2025 MEETING DATES AND TO MOVE NOVEMBER MEETING TO THE 18TH. VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

26. 10a2Annual Appointments / P&Z Applications

    Annual appointments and Planning and Zoning applications.

    The Planning and Zoning monthly update was moved to the consent agenda. The council also approved annual appointments and renewed Dan Haapala and Jamie Lewis to the Planning and Zoning Commission for three-year terms.

    Annual appointments were approved as amended, including Dan Haapala and Jamie Lewis to Planning and Zoning for three years.

    • annual appointments
    • planning and zoning commission
    • URRWMO

    Approved
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)2) Annual Appointments- Review P&Z Applicationsp. 3↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO APPROVE ANNUAL APPOINTMENTS AND THE RENEWAL APPOINTMENT OF DAN HAAPALA AND JAMIE LEWIS TO THE PLANNING & ZONING COMMISSION FOR THREE YEARS. UPPER RUM RIVER WATERSHED (URRWMO) WILL BE FILLED BY CM BREYEN AND ADDITIONAL RESIDENT (POSITION TO BE POSTED) IF NO RESIDENT APPLI…

27. 10a3City of Nowthen Social Media Presentation

    Presentation on City of Nowthen social media.

    Lexi Johnson presented the case for using Facebook along with the city website. The council approved the updated social media policy, rejected a Facebook page with comments, and then approved a City Facebook account without comments, with review after 30 and 90 days.

    Lexi Johnson presented; related motions followed on the social media policy and Facebook page.

    • social media
    • city website

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)3) Presentation: City of Nowthen Social Media.p. 3↗Meeting City Council Meeting — Minutes (2025-01-14)Presentation by Lexi Johnson, Financial Assistant for Social Media. The website should be completed in approximately 8-10 weeks with Civic Plus. Ms. Johnson presented why the city should have Facebook so there can be more public communication with the residents.

28. 10a4Social Media Policy Resolution

    Resolution approving the City of Nowthen social media policy.

    Lexi Johnson presented the case for using Facebook along with the city website. The council approved the updated social media policy, rejected a Facebook page with comments, and then approved a City Facebook account without comments, with review after 30 and 90 days.

    The updated social media policy was approved.

    • social media

    Approved
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)4) Approve Resolution 2025-XX the City of Nowthen Social Media policy.p. 3↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM RAINVILLE TO APPROVE THE UPDATED SOCIAL MEDIA POLICY. VIA ROLL CALL VOTE: 4 AYES, MOTION # CARRIED.

29. 10a5Official City Facebook Page

    Resolution creating an official Facebook page for the City of Nowthen.

    Lexi Johnson presented the case for using Facebook along with the city website. The council approved the updated social media policy, rejected a Facebook page with comments, and then approved a City Facebook account without comments, with review after 30 and 90 days.

    Council approved setting up a City Facebook account without comments, to be reviewed after 30 and 90 days. A prior motion to allow comments failed.

    • social media
    • Facebook

    Approved
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)5) Approval of Resolution 2025-XX creating an official Facebook for the City of Nowthen to provide information to the residents and direct them to the city website.p. 4↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO APPROVE THE SET UP A CITY FACEBOOK ACCOUNT NOT ALLOWING COMMENTS. REVIEW OF THE ACCOUNT IN 30 AND 90 DAYS. VIA ROLL CALL VOTE: 3 AYES, MAYOR HYBBEN, CM BREYEN AND GLASER, 1 NAY CM RAINVILLE. MOTION CARRIED.

30. 10a6Agenda Review Meetings

    Discuss agenda review meetings with council members and administrator.

    Council discussed smaller agendas, agenda review meetings, and possibly adding a second regular meeting or work session each month. The priority and goal list for staff was tabled until January 23, 2025.

    Discussed with work sessions/second meetings; no separate motion was recorded.

    • agenda review
    • meeting procedure

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)6) Discuss Agenda Review Meetings with City Council Members and Administrator prior to meetings, via Teams, Zoom, or in person adhering to the Open Meeting Law as an option for clear communication about the agenda.p. 4↗Meeting City Council Meeting — Minutes (2025-01-14)6 & 7. Agenda Review Meetings - suggested that agendas need to be smaller, add an additional City Council Meeting per month.

31. 10a7Need for Council Work Sessions

    Discuss the need for council work sessions.

    Council discussed smaller agendas, agenda review meetings, and possibly adding a second regular meeting or work session each month. The priority and goal list for staff was tabled until January 23, 2025.

    Discussed together with agenda review meetings; further discussion was expected.

    • work sessions
    • meeting procedure

    Discussion only
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)7) Discuss the need for Council Work Sessions.p. 4↗Meeting City Council Meeting — Minutes (2025-01-14)Need for further discussion on setting up the 2 meetings/month for the City Council regular sessions. For January the 2nd meeting will be 1/23/25.

32. 10a8City Council Priority / Goal List

    City Council priority and goal list for staff in 2025.

    Council discussed smaller agendas, agenda review meetings, and possibly adding a second regular meeting or work session each month. The priority and goal list for staff was tabled until January 23, 2025.

    Tabled until the January 23, 2025 meeting.

    • 2025 goals

    Tabled
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)8) City Council Priority/Goal list for staff to accomplish in 2025, along with expectations.p. 4↗Meeting City Council Meeting — Minutes (2025-01-14)8. City Council Priority/Goal list was tabled until the 1/23/25 meeting.

33. 10a9RCA for Filling Vacant Council Seat

    Discuss RCA for filling the vacant council seat.

    A resident spoke during public forum about the council vacancy and the importance of correct election processes. Later, council discussed appointment versus a special election, including the estimated election cost, and directed staff to draft a new ordinance for review and discussion on filling a vacant council position.

    Council directed staff to draft a new ordinance for review and discussion on filling a vacant council position.

    • council vacancy

    Approved
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)9) Discuss RCA for filling the vacant council seat.p. 4↗Meeting City Council Meeting — Minutes (2025-01-14)9. Vacant Council Seat - There was much discussion of what our process should be.p. 5↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO DIRECT STAFF TO DRAFT A NEW ORDINANCE FOR REVIEW AND DISCUSSION TO FILL A VACANT CITY COUNCIL POSITION. VIA ROLL CALL VOTE: 3 AYES (MAYOR HYBBEN, CM BREYEN AND GLASER) 1 NAY (CM RAINVILLE) MOTION CARRIED.

34. 10a10Process for Filling Vacancies

    Resolution creating a process for filling vacancies.

    A resident spoke during public forum about the council vacancy and the importance of correct election processes. Later, council discussed appointment versus a special election, including the estimated election cost, and directed staff to draft a new ordinance for review and discussion on filling a vacant council position.

    The minutes record direction to draft an ordinance rather than adoption of the packet's proposed resolution.

    • council vacancy

    Approved
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)10) Approve Resolution 2025-xx creating a process for filling vacanciesp. 5↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO DIRECT STAFF TO DRAFT A NEW ORDINANCE FOR REVIEW AND DISCUSSION TO FILL A VACANT CITY COUNCIL POSITION. VIA ROLL CALL VOTE: 3 AYES (MAYOR HYBBEN, CM BREYEN AND GLASER) 1 NAY (CM RAINVILLE) MOTION CARRIED.

35. 10b1LMC Roles and Responsibilities Meeting

    Schedule a League of Minnesota Cities meeting about roles and responsibilities.

    The minutes do not record discussion or action on this old business item.

    • roles and responsibilities

    No action
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)1) Schedule a meeting with the LMC to help the council and staff discuss and determine roles and responsibilities. 1/7/25 - Is it the City Council's desire to get this scheduled in early 2025?

36. 10b2Bar None Next Steps and Priority

    Bar None next steps and priority.

    The minutes do not record discussion or action on this old business item.

    • Bar None

    No action
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)2) Discuss direction from the City Council regarding Bar None next steps and priority.

37. 10b3Personnel Policy

    Personnel policy update.

    The minutes do not record discussion or action on this old business item.

    • personnel policy

    No action
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)3) Personnel Policy 1/3/25 - In process when time allows.

38. 10b4Code Enforcement

    Code enforcement.

    The minutes do not record discussion or action on this old business item.

    • code enforcement

    No action
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)4) Code Enforcement

39. 10b5Update Ordinances Costing the City Money

    Update ordinances costing the city money.

    The minutes do not record discussion or action on this old business item.

    • ordinances

    No action
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)5) Update Ordinances costing the city money.

40. 10b6A&B Welding

    A&B Welding update.

    The minutes do not record discussion or action on this old business item.

    • A&B Welding

    No action
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)6) A&B Welding is interested in based upon Engineer Nelson's email forwarded to the council. 1/3/25 - Engineer Nelson and Planner Nash met with them on a Teams meeting to discuss generally what would be required to make it work.

41. 10b7Emergency Operations Plan Update

    Work with Anoka County to update EOP and schedule training.

    The minutes do not record discussion or action on this old business item.

    • emergency operations plan

    No action
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)7) Work with Anoka County to update EOP and schedule training for all necessary in the plan. Still in progress, no new information.

42. 10b8Third-Party Consultants / Contractors Access and Billing

    Council Member Rainville to determine where the third-party consultants/contractors access and billing resolution will be kept.

    Removed from the agenda by the approved agenda amendment.

    • consultant billing

    Withdrawn
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)8) CM Rainville to determine where the Resolution for 3rd party consultants/contractors Access and Associated Billing - what policy it will be kept in and what number the policy will be then, provide information to city council and staff. (No update from Rainville for this item).p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN TO MOVE ITEM 8 PLANNING & ZONING UPDATE TO THE CONSENT AGENDA. REMOVE ITEM 10b8 (OLD BUSINESS) VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

43. 10b9Accessory Dwelling Units

    Accessory dwelling units ordinance direction.

    The minutes do not record discussion or action on this old business item.

    • ADUs

    No action
    p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)9) Planner Nash - ADU's 09/17/24 - Planner Nash has stated she has had many questions regarding both attached and detached ADU's from both residents or potential residents.

44. 10b10Historic Town Hall Memorial Re-Design

    Memorial re-design by the Historic Town Hall.

    The minutes do not record discussion or action on this old business item.

    • memorial

    No action
    p. 3↗Meeting City Council Meeting — Agenda (2025-01-14)10) Memorial re-design by the Historic Town Hall. 1/7/25 - PW has not cut brush down yet, it has been to cold.

45. 10b11Bar None CUP / IUP Agreement

    Attorney Ruppe and previous mayor to propose agreement for Bar None regarding school CUP or IUP.

    The minutes do not record discussion or action on this old business item.

    • Bar None
    • CUP
    • IUP

    No action
    p. 3↗Meeting City Council Meeting — Agenda (2025-01-14)11) Attorney Ruppe & Previous Mayor to come up with an agreement to propose to the City Council for Bar None regarding the school CUP, or IUP and if they comply.

46. 10b12Annual CUP / IUP Inspections and Escrows

    Policy, process and escrow amount for annual inspections of CUPs and IUPs.

    The minutes do not record discussion or action on this old business item.

    • CUP
    • IUP
    • escrows
    • code compliance

    No action
    p. 3↗Meeting City Council Meeting — Agenda (2025-01-14)12) Staff directed to establish policy, process, and escrow amount to be collected for annual inspections of CUPs and IUP. 10/25/24 - Need Code Compliance policy to determine costs.

47. 10b13Ball Field Improvement Fund

    Ball field improvement fund resolution.

    The minutes do not record discussion or action on this old business item.

    • ball field improvement fund

    No action
    p. 3↗Meeting City Council Meeting — Agenda (2025-01-14)13) Finance Consultant Lori Yager will draft a resolution at the end of the year to put funds into a ball field improvement fund. 1/7/25 - Delay until closer to spring.

48. 10cItems Moved from Consent Agenda

    Items moved from consent agenda if needed.

    No consent items were recorded as pulled for separate action.

    • consent agenda

    No action
    p. 3↗Meeting City Council Meeting — Agenda (2025-01-14)# c) ITEMS MOVED FROM CONSENT AGENDA (IF NEEDED)

49. 11Adjourn

    Adjournment.

    The meeting adjourned at 9:08 p.m.

    • adjournment

    Approved
    p. 3↗Meeting City Council Meeting — Agenda (2025-01-14)11. Adjournp. 5↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION TO ADJOURN BY CM BREYEN 9:08PM

Motions and votes

11 motions on the record. Split votes are highlighted.

• M1MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN TO MOVE ITEM 8 PLANNING & ZONING UPDATE TO THE CONSENT AGENDA. REMOVE ITEM 10b8 (OLD BUSINESS).

  Exact transcript text

  MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN TO MOVE ITEM 8 PLANNING & ZONING UPDATE TO THE CONSENT AGENDA. REMOVE ITEM 10b8 (OLD BUSINESS)

  moved by Rainville, seconded by Breyen

  Passed

  • YHybben
  • YGlaser
  • YBreyen
  • YRainville

  p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM RAINVILLE, SECONDED BY CM BREYEN TO MOVE ITEM 8 PLANNING & ZONING UPDATE TO THE CONSENT AGENDA. REMOVE ITEM 10b8 (OLD BUSINESS) VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

• M2MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA.

  Exact transcript text

  MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA

  moved by Breyen, seconded by Glaser

  Passed

  • YHybben
  • YGlaser
  • YBreyen
  • YRainville

  p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.

• M3MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO AUTHORIZE ENGINEER NELSON TO ORDER THE FEASIBILITY REPORT FOR THE 2025 OVERLAY PROJECT INCLUDING KRYPTON, LITHIUM, 189TH, TIGER STREET AND 194TH LANE.

  moved by Breyen, seconded by Rainville

  Passed

  • YHybben
  • YGlaser
  • YBreyen
  • YRainville

  p. 2↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO AUTHORIZE ENGINEER NELSON TO ORDER THE FEASIBILITY REPORT FOR THE 2025 OVERLAY PROJECT INCLUDING KRYPTON, LITHIUM, 189TH, TIGER STREET AND 194TH LANE. VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED.

• M4MOTION BY CM BREYEN AND SECONDED BY CM GLASER APPROVE 2025 MEETING DATES AND TO MOVE NOVEMBER MEETING TO THE 18TH.

  moved by Breyen, seconded by Glaser

  Passed

  • YHybben
  • YGlaser
  • YBreyen
  • YRainville

  p. 3↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER APPROVE 2025 MEETING DATES AND TO MOVE NOVEMBER MEETING TO THE 18TH. VIA ROLL CALL VOTE: 4 AYES, MOTION CARRIED.

• M5MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO APPROVE THE ANNUAL APPOINTMENTS AS DISCUSSED AND AMENDED WITH NEW COUNCIL MEMBERS ADDED.

  moved by Breyen, seconded by Glaser

  Withdrawn

  MOTION WITHDRAWN

  p. 3↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO APPROVE THE ANNUAL APPOINTMENTS AS DISCUSSED AND AMENDED WITH NEW COUNCIL MEMBERS ADDED. MOTION WITHDRAWN

• M6MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO APPROVE ANNUAL APPOINTMENTS AND THE RENEWAL APPOINTMENT OF DAN HAAPALA AND JAMIE LEWIS TO THE PLANNING & ZONING COMMISSION FOR THREE YEARS. UPPER RUM RIVER WATERSHED (URRWMO) WILL BE FILLED BY CM BREYEN AND ADDITIONAL RESIDENT (POSITION TO BE POSTED) IF NO RESIDENT APPLIES CM GLASER WILL FILL THE POSITION.

  moved by Breyen, seconded by Glaser

  Passed

  • YHybben
  • YGlaser
  • YBreyen
  • YRainville

  p. 3↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO APPROVE ANNUAL APPOINTMENTS AND THE RENEWAL APPOINTMENT OF DAN HAAPALA AND JAMIE LEWIS TO THE PLANNING & ZONING COMMISSION FOR THREE YEARS. UPPER RUM RIVER WATERSHED (URRWMO) WILL BE FILLED BY CM BREYEN AND ADDITIONAL RESIDENT (POSITION TO BE POSTED) IF NO RESIDENT APPLI…

• M7MOTION BY CM BREYEN AND SECONDED BY CM RAINVILLE TO APPROVE THE UPDATED SOCIAL MEDIA POLICY.

  moved by Breyen, seconded by Rainville

  Passed

  • YHybben
  • YGlaser
  • YBreyen
  • YRainville

  p. 3↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM RAINVILLE TO APPROVE THE UPDATED SOCIAL MEDIA POLICY. VIA ROLL CALL VOTE: 4 AYES, MOTION # CARRIED.

• M8MOTION BY CM RAINVILLE AND SECONDED BY CM GLASER TO APPROVE THE SET UP OF A CITY FACEBOOK ACCOUNT ALLOWING COMMENTS. REVIEW OF THE ACCOUNT IN 30 AND 90 DAYS.

  moved by Rainville, seconded by Glaser

  FailedSplit vote

  • YRainville
  • YHYBBEN
  • NBREYEN
  • NGLASER

  p. 4↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM RAINVILLE AND SECONDED BY CM GLASER TO APPROVE THE SET UP OF A CITY FACEBOOK ACCOUNT ALLOWING COMMENTS. REVIEW OF THE ACCOUNT IN 30 AND 90 DAYS. VIA ROLL CALL VOTE: 2 AYES (CM RAINVILLE, MAYOR HYBBEN), 2 NAYS (CM BREYEN AND GLASER), MOTION FAILED.

• M9MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO APPROVE THE SET UP A CITY FACEBOOK ACCOUNT NOT ALLOWING COMMENTS. REVIEW OF THE ACCOUNT IN 30 AND 90 DAYS.

  moved by Breyen, seconded by Glaser

  PassedSplit vote

  • YHYBBEN
  • YBREYEN
  • YGLASER
  • NRAINVILLE

  p. 4↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO APPROVE THE SET UP A CITY FACEBOOK ACCOUNT NOT ALLOWING COMMENTS. REVIEW OF THE ACCOUNT IN 30 AND 90 DAYS. VIA ROLL CALL VOTE: 3 AYES, MAYOR HYBBEN, CM BREYEN AND GLASER, 1 NAY CM RAINVILLE. MOTION CARRIED.

• M10MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO DIRECT STAFF TO DRAFT A NEW ORDINANCE FOR REVIEW AND DISCUSSION TO FILL A VACANT CITY COUNCIL POSITION.

  moved by Breyen, seconded by Glaser

  PassedSplit vote

  • YHYBBEN
  • YBREYEN
  • YGLASER
  • NRAINVILLE

  p. 5↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION BY CM BREYEN AND SECONDED BY CM GLASER TO DIRECT STAFF TO DRAFT A NEW ORDINANCE FOR REVIEW AND DISCUSSION TO FILL A VACANT CITY COUNCIL POSITION. VIA ROLL CALL VOTE: 3 AYES (MAYOR HYBBEN, CM BREYEN AND GLASER) 1 NAY (CM RAINVILLE) MOTION CARRIED.

• M11MOTION TO ADJOURN BY CM BREYEN 9:08PM.

  Exact transcript text

  MOTION TO ADJOURN BY CM BREYEN 9:08PM

  moved by Breyen

  Outcome unrecorded

  p. 5↗Meeting City Council Meeting — Minutes (2025-01-14)MOTION TO ADJOURN BY CM BREYEN 9:08PM

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

• Treasurer report checking balance

  $174,124

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 12↗Meeting City Council Meeting — Agenda Packet (2025-01-14)11/30/2024 Pine River State Bank Checking Acct. $174,124.01

• Treasurer report PMA Financial CDs

  $1,670,050

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 12↗Meeting City Council Meeting — Agenda Packet (2025-01-14)11/30/2024 PMA Financial CD's Fixed Income Network $1,670,050.00

• Treasurer report 4M money market balance

  $569,920

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 12↗Meeting City Council Meeting — Agenda Packet (2025-01-14)11/30/2024 4M, 4MP & GO Funds Money Market Fund $0.00 $569,920.43

• Treasurer report cash total

  $2,414,094

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 12↗Meeting City Council Meeting — Agenda Packet (2025-01-14)$2,414,094.44

• Treasurer report outstanding checks

  $33,629

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 12↗Meeting City Council Meeting — Agenda Packet (2025-01-14)YTD Outstanding Chks $ (33,628.86)

• Treasurer report adjusted bank total

  $2,380,466

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 12↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Adjusted Bank Total $2,380,465.58p. 12↗Meeting City Council Meeting — Agenda Packet (2025-01-14)SCHEDULE 1 Ending Balance: $ 2,380,465.58

• Collaborative Planning hourly rate

  $133

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 13↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Effective February 1, 2025, the new hourly rate will be $133.

• Frank Boyles hourly rate

  $100

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 19↗Meeting City Council Meeting — Agenda Packet (2025-01-14)City agrees to pay Contractor as a rate of $100 per hour for all professional services performed under this Agreement

• Frank Boyles round-trip mileage reimbursement

  $52

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 19↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Contractor will be reimbursed for mileage from Contractor's home to City offices at the rate of $52 per round trip.

• Employee increase budget

  $17,900

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 23↗Meeting City Council Meeting — Agenda Packet (2025-01-14)The 2025 budget, includes an amount of $17,900 (3.5%) for employee increases for COLA and MERIT as one category.

• Joe Glaze proposed 2025 salary

  $77,480

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Joe Glaze PW Supervisor ... $ 37.25 $ 77,480.00 Total Increase $2,600

• Joe Glaze total increase

  $2,600

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Joe Glaze PW Supervisor ... Total Increase $2,600

• Eric Madson proposed 2025 salary

  $65,520

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Eric Madson PW Maintenance ... $ 31.50 $ 65,520.00 Total Increase $3120

• Eric Madson total increase

  $3,120

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Eric Madson PW Maintenance ... Total Increase $3120

• Isaac Schulz proposed 2025 salary

  $59,280

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Isaac Schulz PW Maintenance ... $ 28.50 $ 59,280.00 Total Increase $3120

• Isaac Schulz total increase

  $3,120

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Isaac Schulz PW Maintenance ... Total Increase $3120

• Lexi Johnson proposed 2025 salary

  $54,080

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Lexi Johnson Finance Asst ... $ 26.00 $ 54,080.00 Total Increase $2080

• Lexi Johnson total increase

  $2,080

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Lexi Johnson Finance Asst ... Total Increase $2080

• Natalie Johnson proposed 2025 salary

  $81,120

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Natalie Johnson Deputy Clerk ... $ 39.00 $ 81,120.00 Total Increase $ 3120

• Natalie Johnson total increase

  $3,120

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Natalie Johnson Deputy Clerk ... Total Increase $ 3120

• Remaining increase budget after full-time staff

  $3,860

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Remaining $ 3,860.00 after FT

• Don Phillips proposed hourly wage

  $17

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Don Phillips Recycling Attendant $ 15.00 $1 per hour $ 17.00

• Christie Wall proposed hourly wage

  $17

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Christie Wall Recycling Attendant $ 15.00 $1 per hour $ 17.00

• Chris Riley proposed hourly wage

  $23

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Chris Riley Administrative Asst $ 22.00 $1 per hour $ 23.00

• Remaining budgeted employee increase

  $1,520

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 24↗Meeting City Council Meeting — Agenda Packet (2025-01-14)$ 1,520.00 Remaining of budgeted increase.

• Generator Power Systems total contract price

  $1,805

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 26↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Preventative service based upon the attachments totals $1,805.00 annually for both generators.p. 29↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Total 2025 Price: $1,805.00

• Maintenance facility generator service price

  $935

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 29↗Meeting City Council Meeting — Agenda Packet (2025-01-14)ATTACHMENT A: Price: $935.00

• Fire Hall generator service price

  $870

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 29↗Meeting City Council Meeting — Agenda Packet (2025-01-14)ATTACHMENT B: Price: $870.00

• Generator standard hourly repair rate

  $150

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 29↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Standard Hourly Rate (Weekdays Monday through Friday 7:00am to 5:00pm) $150.00/hour

• Generator overtime hourly repair rate

  $225

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 29↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Overtime Hourly Rate (Weekdays after 5:00pm and all-day Saturday to 11:59pm) $225.00/hour

• Generator Sunday and holiday hourly repair rate

  $300

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 29↗Meeting City Council Meeting — Agenda Packet (2025-01-14)Sundays and Holidays Hourly Rate $300.00/hour

• IRS mileage rate

  $1

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 34↗Meeting City Council Meeting — Agenda Packet (2025-01-14)The standard IRS mileage rate for the business use of an employee's personal automobile has increased effective January 1, 2025, from 67 to 70 cents per mile.

• Reduced mileage rate

  $1

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM GLASER, TO APPROVE CONSENT AGENDA Passed(VIA ROLE CALL VOTE: 4 AYES, MOTION CARRIED.)
  p. 34↗Meeting City Council Meeting — Agenda Packet (2025-01-14)If a state vehicle is offered but the employee declines and travels in their own vehicle, the reimbursement rate is 7 cents less than the current IRS rate (63 cents per mile for miles driven beginning January 1, 2025).

• 2025 road construction budget allowed

  $380,000

  Council voted: MOTION BY CM BREYEN, SECONDED BY CM RAINVILLE, TO AUTHORIZE ENGINEER NELSON TO ORDER THE FEASIBILITY REPORT FOR THE 2025 OVERLAY PROJECT INCLUDING KRYPTON, LITHIUM, 189TH, TIGER STREET AND 194TH LANE. Passed(VIA ROLL CALL VOTE: 4 AYES. MOTION CARRIED.)
  p. 1↗Meeting City Council Meeting — Minutes (2025-01-14)City Engineer Shane Nelson gave an overview of road construction plan for 2025 keeping within the $380K budget allowed.

Prior history on this business

When someone referred back to earlier business, we found the matching prior discussion and tied it in here.

• The City of Nowthen previously adopted a social media policy and approved a Facebook account in 2019, but never acted upon it.

  What this is about
  City social media policy and Facebook page previously approved in 2019 but not implemented.

  p. 71↗Meeting City Council Meeting — Agenda Packet (2025-01-14)The City of Nowthen previously adopted a social media policy and approved a Facebook account in 2019, but never acted upon it.

  Related history

  The records I searched do not contain a prior City Council decision matching this recollection. The search results provided do not show a 2019 social media policy adoption, Facebook account approval, or any follow-up action related to implementing a City Facebook page. The results returned were from 2026 packets and addressed unrelated items such as land-use fees, prosecuting attorney agreements, hazard mitigation, and Farmers Market support. Based on these results alone, there is no documented confirmation of the 2019 approval or that it was never acted upon.

  • ·Mar 10, 20261\. The City regularly receives inquiries from property owners, real estate professionals, developers and proposed purch
  • ·Mar 10, 2026D. Preapplication Complex Project Review and Environmental Review. If (i) because of the size, scope, density or topogra
  • ·Mar 10, 2026# CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA # ORDINANCE NO. 2026-XX # AN ORDINANCE AMENDING THE SCHEDULE OF FEES F
  • ·May 12, 2026CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 ## RESOLUT
  • ·Apr 14, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth

• WHEREAS, The City of Nowthen has already approved a social media policy and Facebook page via Resolution 2019-57, but never acted upon it.

  What this is about
  The proposed social media resolution refers to prior Resolution 2019-57.

  p. 73↗Meeting City Council Meeting — Agenda Packet (2025-01-14)WHEREAS, The City of Nowthen has already approved a social media policy and Facebook page via Resolution 2019-57, but never acted upon it.

  Related history

  The records I searched do not contain Resolution 2019-57 or any prior council action approving a social media policy or Facebook page. The search results returned recent 2026 packet items on unrelated resolutions and ordinances, but nothing matching the 2019 social media reference. Based on these results, I cannot confirm from the searched records whether Resolution 2019-57 was adopted, what it approved, or whether any follow-up action was taken.

  • ·Apr 14, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
  • ·Mar 10, 2026# CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA # ORDINANCE NO. 2026-XX # AN ORDINANCE AMENDING THE SCHEDULE OF FEES F
  • ·May 12, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
  • ·Mar 10, 20261\. The City regularly receives inquiries from property owners, real estate professionals, developers and proposed purch
  • ·May 12, 2026CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 ## RESOLUT

• On December 2, 2024, the City Council accepted the resignation of Council Member Shannon Fladebo and declared a City Council vacancy on December 10, 2024, and so the City Council is required to fill the vacancy by appointment; Minn Stat 412.02 including Subd. 2a stating that the sitting mayor appoints in the case of a tie vote.

  — Council Member Mary Rainville

  What this is about
  The council vacancy discussion refers to Council Member Shannon Fladebo's resignation and earlier declaration of the vacancy.

  p. 94↗Meeting City Council Meeting — Agenda Packet (2025-01-14)On December 2, 2024, the City Council accepted the resignation of Council Member Shannon Fladebo and declared a City Council vacancy on December 10, 2024, and so the City Council is required to fill the vacancy by appointment; Minn Stat 412.02 including Subd. 2a stating that the sitting mayor appoints in the case of a …

  Related history

  The records searched contain only a partial match to this recollection. They do not include the December 2, 2024 action accepting Council Member Shannon Fladebo’s resignation or the December 10, 2024 declaration of a City Council vacancy, so those specific actions are not confirmed in the search results provided. The related record that does appear is a later reference: in the March 10, 2026 packet, a draft resolution states that the City Council adopted Ordinance 2025-01 on February 11, 2025, and that the ordinance relates to “City Council vacancy and special elections.” The resolution would assign that ordinance to City Code Chapter 1, Section 7, titled “City Council Vacancy and Special Elections.” The search result does not show the February 11, 2025 vote outcome or the text of the ordinance.

  • ·Feb 10, 2026<figure> CITY OF NOWTHEN </figure> ## REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th>
  • ·Mar 10, 2026# RESOLUTION No. 2026-XX ## A RESOLUTION ADDING CITY CODE ASSIGNMENT TO ORDINANCE 2025-01 WHEREAS, On February 11, 2025,
  • ·Apr 14, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
  • ·May 12, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON
  • ·Apr 14, 2026MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER SWENSON, TO APPOINT MICHAEL HOIUM TO THE PLANNING AND ZON

• I have used agenda review for the vast majority of the 26 years I was city manager of Prior Lake. Once a council Member has tried agenda review, I cannot recall a time when a council member discontinued it.

  — Frank Boyles

  What this is about
  Agenda review meetings were supported by Frank Boyles based on his prior experience in Prior Lake.

  p. 88↗Meeting City Council Meeting — Agenda Packet (2025-01-14)I have used agenda review for the vast majority of the 26 years I was city manager of Prior Lake. Once a council Member has tried agenda review, I cannot recall a time when a council member discontinued it.

  Related history

  The records I searched do not contain a prior decision or discussion matching this recollection about Frank Boyles supporting “agenda review” meetings based on his experience as Prior Lake city manager. The closest results show routine agenda changes at recent meetings — for example, at the March 10, 2026 meeting and May 12, 2026 meeting, council members moved items between new business and the consent agenda before approving the agenda as amended. Those records do not mention Frank Boyles, Prior Lake, or a policy decision to use agenda review meetings.

  • ·Apr 14, 2026Council Member Rainville requested to move items 7a through 7d from new business to the consent agenda 3l through 3o to
  • ·Mar 10, 2026## 3. Consent Agenda The Consent Agenda was approved, which included: · Approval of January 13, 2026, City Council Meeti
  • ·Mar 10, 2026##### Viking Estates - Grant Rademacher · An application for a comprehensive plan amendment, rezoning, preliminary plat,
  • ·Mar 10, 2026Council Member Rainville requested to move items 7a through 7d from new business to the consent agenda 3l through 30 to
  • ·Apr 28, 2026APPROVAL OF AGENDA MOTION BY COMMISSIONER CARLSON, SECONDED BY COMMISSIONER BIES TO APPROVE THE AGENDA. FIVE (5) AYES. M

• 1/3/25 - Engineer Nelson and Planner Nash met with them on a Teams meeting to discuss generally what would be required to make it work.

  What this is about
  Old business item on A&B Welding refers to a January 3, 2025 Teams meeting with the engineer and planner.

  p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)1/3/25 - Engineer Nelson and Planner Nash met with them on a Teams meeting to discuss generally what would be required to make it work.

  Related history

  The records I searched do not contain a prior decision or discussion matching this recollection about A&B Welding or a January 3, 2025 Teams meeting with Engineer Nelson and Planner Nash. The only references found to Engineer Nelson were unrelated items, including a January 13, 2026 feasibility report/public hearing item and an April 14, 2026 crack-filling contract recommendation. Those records do not mention A&B Welding, Planner Nash, or a January 3, 2025 Teams meeting.

  • ·Apr 14, 2026### 1. Construction of Improvements. A. The Developer, at its sole expense, shall install the wetland buffers and other
  • ·Apr 14, 2026### 5. Wetland Buffers. A. No wetlands may be impacted during construction of homes, private driveways, or any grading o
  • ·Mar 10, 2026## 1. Construction of Improvements. A. The Developer, at its sole expense, shall install the wetland buffers and other i
  • ·Jan 13, 2026This page was left intentionally blank. <figure> CITY OF NOWTHEN </figure> ### REQUEST FOR COUNCIL ACTION <table> <tr> <
  • ·Jan 13, 2026MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE RESOLUTION 2025-126 RECEIVING THE FEASIBI

• Planner Nash - ADU's 09/17/24 - Planner Nash has stated she has had many questions regarding both attached and detached ADU's from both residents or potential residents.

  What this is about
  Old business item on ADUs refers to Planner Nash's September 17, 2024 statement about resident questions.

  p. 2↗Meeting City Council Meeting — Agenda (2025-01-14)Planner Nash - ADU's 09/17/24 - Planner Nash has stated she has had many questions regarding both attached and detached ADU's from both residents or potential residents.

  Related history

  The records I searched do not contain a prior decision or discussion matching this recollection about Planner Nash’s September 17, 2024 statement on attached and detached ADUs. The search results that mention Planner Nash are from later planning items in 2025 and 2026, including cannabis/THC permits, subdivisions, and interim use/variance discussions. They do not show an ADU item, a September 17, 2024 meeting reference, or a recorded vote or formal action on ADUs.

  • ·Dec 23, 2025· All employees are well-trained, long-term employees · All THC edibles are kept behind the counter, not accessible to t
  • ·Oct 28, 2025· All employees are well-trained, long-term employees · All THC edibles are kept behind the counter, not accessible to t
  • ·Mar 24, 2026be stored on the back slab on the south side of the property, which is screened by trees and not visible from roads or t
  • ·Feb 24, 2026be stored on the back slab on the south side of the property, which is screened by trees and not visible from roads or t
  • ·Apr 28, 2026cultivation would only occur during the growing season from approximately May through October, and described the extensi

• Staff directed to establish policy, process, and escrow amount to be collected for annual inspections of CUPs and IUP. 10/25/24 - Need Code Compliance policy to determine costs. 12-10-24 RRC is working on seven (7) complaints using "old" process.

  What this is about
  Old business item on CUP and IUP inspections refers to prior staff direction and the October 25, 2024 and December 10, 2024 status notes.

  p. 3↗Meeting City Council Meeting — Agenda (2025-01-14)Staff directed to establish policy, process, and escrow amount to be collected for annual inspections of CUPs and IUP. 10/25/24 - Need Code Compliance policy to determine costs. 12-10-24 RRC is working on seven (7) complaints using "old" process.

  Related history

  The records I searched do not contain a prior council decision matching this recollection. The search results did not return records from October 25, 2024 or December 10, 2024 addressing staff direction to establish a policy, process, or escrow amount for annual inspections of CUPs and IUPs. The closest results are later 2026 packet materials for specific Interim Use Permit applications, which include standard permit-condition language and staff notes, but they do not document the earlier “old process,” the seven complaints noted in the cue, or any formal vote or adopted code-compliance cost policy.

  • ·Apr 28, 2026system that records activity when motion is detected. A fenced outdoor courtyard is also available, providing a secure s
  • ·Mar 10, 202613\. The use shall comply with Minnesota Statutes if the property is enrolled in the Agricultural Preserve Program. St
  • ·Feb 24, 2026Jays Services - 8704 190th Ave NW February 11, 2026 13\. The use shall comply with Minnesota Statutes if the property is
  • ·Mar 10, 2026b) Spare or replacement parts ancillary to a small engine or a small machine (motorcycle, lawn mower, snow blower or sno
  • ·Feb 24, 2026a) Hair care products ancillary to home beauty or hair care occupations; 21360 Xenon St NW February 18, 2026 b) Spare or

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Meeting City Council Meeting — Agenda Packet (2025-01-14)

  Packet · Tuesday, January 14, 2025

  113 pages

  ↗
• Document

  Meeting City Council Meeting — Agenda (2025-01-14)

  Agenda · Tuesday, January 14, 2025

  3 pages

  ↗
• Document

  Meeting City Council Meeting — Minutes (2025-01-14)

  Minutes · Tuesday, January 14, 2025

  5 pages

  ↗