Monday, November 27, 2023 · 6:00 PM
Agenda
Not posted
What was on the agenda.
One-line summary
Council authorized two part-time administrative assistant offers, made several personnel-policy decisions on smoking and overtime, continued the broader personnel-policy discussion, and tabled Recycling Center business to December 12.
7 items as recorded in the packet and minutes, each with a plain-English summary of what was at issue.
1Call to Order / Roll Call / Approve Agenda
Call to order, roll call, and approval of the agenda for the 6:00 p.m. special session.
The 6:00 p.m. agenda was accepted as amended, reversing the order of the two council items.
2aRecycling Center
Recycling Center operational and administrative changes, including possible online payments, grants, hauler licensing research, polystyrene acceptance, and scale purchases.
The packet asked Council to consider Recycling Center operational changes and equipment purchases, including research on online payments, Anoka County grants, tonnage-report discrepancies, hauler licensing, polystyrene acceptance, and scales for batteries, plastic bags, and cords. The minutes state that the Recycling Center discussion was tabled to the December 12, 2023 council meeting.
The Recycling Center discussion was tabled to the December 12, 2023 city council meeting.
2bEmployee Personnel Policy Update
Second presentation and work-session discussion on proposed personnel policy updates and employee benefits.
Council held the second presentation on personnel-policy updates, worked through policy questions and action items, and continued the remaining discussion to a December 14 work session. Topics included overpayment timing, PTO and ESST, EMB and short-term disability, FMLA/MNFMLA, funeral leave, smoking rules, grievance-policy changes, credit-card rewards and limits, probation reviews, benefits, and drug/alcohol-policy work.
Council approved designated smoking areas in the maintenance yard and by the Recycling Center/Fire Station. Council also approved a vehicle rule that new employees may not smoke in any city vehicle, while current smoking employees may smoke only in specified older vehicles and not in the new truck or future new equipment; Council Member Rainville voted no on that second motion.
After discussion that the city does not use compensatory time and instead pays overtime when incurred, Council voted to remove comp time from the personnel policy and authorize paying overtime when needed.
Council took several specific votes on personnel-policy topics, assigned action items, and continued the remaining discussion to a December 14, 2023 work session.
3Adjourn
Adjournment of the 6:00 p.m. special session.
The 6:00 p.m. special meeting adjourned at 9:33 p.m.
5:30-1Call to Order / Approve Agenda
Call to order and approval of the agenda for the separate 5:30 p.m. special meeting minutes included in this bundle.
The 5:30 p.m. agenda was accepted as presented.
5:30-2Approve Administrator Lehner to Offer a Part-Time Administrative Assistant Position
Authorize the city administrator to offer two part-time administrative assistant positions.
Council authorized Administrator Lehner to offer two part-time administrative assistant positions. The approved motion capped pay at $23 per hour and hours at 30 per week, authorized background checks, allowed the candidates to start as soon as possible if they accepted, and said a later resolution would name the candidates.
Council authorized offers for two part-time administrative assistant positions, with pay and weekly hours capped in the motion.
5:30-3Adjourn
Adjournment of the 5:30 p.m. special meeting.
The 5:30 p.m. special meeting adjourned at 5:53 p.m.
8 motions on the record. Split votes are highlighted.
M1MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS TO ACCEPT THE AGENDA AS AMENDED.
moved by Breyen, seconded by Alders
M2MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO ACCEPT THE AGENDA AS PRESENTED.
moved by Breyen, seconded by Rainville
M3MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO AMEND THE POLICY TO STATE THE ADMINISTRATOR WILL DESIGNATE A SMOKING AREA IN THE MAINTENANCE YARD AND A SMOKING AREA BY THE RECYCLING CENTER/FIRE STATION.
moved by Pilon, seconded by Fladebo
M4MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY FLADEBO TO THE FOLLOWING: 1. NEW EMPLOYEES MAY NOT SMOKE IN ANY CITY VEHICLE 2. CURRENT SMOKING EMPLOYEES MAY SMOKE ONLY IN THE OLDER VEHICLES: JOE IN THE BLUE TRUCK, ERIC IN THE RED TRUCK, THE GRADER AND THE SMALLER OLD FORD. NO SMOKING IN THE NEW TRUCK OR ANY NEW EQUIPMENT GOING FORWARD.
moved by Alders, seconded by Fladebo
M5MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO AUTHORIZE ADMINISTRATOR LEHNER TO OFFER TWO (2) PART-TIME ADMINISTRATIVE ASSISTANT POSITIONS. IF YES TO CANDIDATES, NOT TO EXCEED $23 PER HOUR AND NOT TO EXCEED 30 HOURS PER WEEK. IF THE CANDIDATES ACCEPT THE POSITION, THE CITY COUNCIL AUTHORIZES BACKGROUND CHECKS AND HAVE THEM START AS SOON AS POSSIBLE. A RESOLUTION NAMING THE CANDIDATES WILL FOLLOW IF THE OFFERS OF EMPLOYMENT ARE ACCEPTED.
moved by Rainville, seconded by Fladebo
M6MOTION BY MAYOR PILON, SECONDED BY COUNCIL MEMBER ALDERS TO REMOVE COMP TIME FROM THE POLICY AND TO AUTHORIZE PAYING OVERTIME WHEN NEEDED.
moved by Pilon, seconded by Alders
M7MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY RAINVILLE TO ADJOURN.
moved by Breyen, seconded by Rainville
M8MOTION TO ADJOURN BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN.
moved by Rainville, seconded by Breyen
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
Part-time administrative assistant hourly rate cap
$23
Documents and recordings archived for this meeting, when available.
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