Meetings

EDA-2Joint Public Hearing - Business Subsidy Policy

Business subsidy policy

Discussion only

EDA-3Adopt Resolution No. EDA 2014-02, Approving Business Subsidy Policy

Approved using the State's minimum wage.

Business subsidy policy

Approved

EDA-4Approve Request for Assistance Application

Approved the application form with corrections and set escrow and application fee amounts.

Application approved with three corrections; escrow set at $9,500 with $500 application fee.

Business subsidy policy
EDA assistance application

Approved

p. 1p. 2

CC-0Approve/amend the meeting agenda

Agenda amended to include hiring Ehlers for an S&P questionnaire and staff obtaining tree quotes (item 6.d).

Meeting administration

Approved

p. 2

CC-FloorFloor Items

Ron Henderson spoke about leasing land for the Radio Control Group; council indicated property owners needed to work with the City first and directed follow-up with Pilon and Liz Stockman.

Radio Control Group land lease

Discussion only

p. 2

CC-1Sheriff Update

Sheriff update

Discussion only

p. 3

CC-2Joe Green - Disputing bill for CUP process

Joe Green appeared to dispute the cost of the CUP process, stating he had already spent about $4,000 including a building permit and had an additional $1,340 bill, which he felt was too high. Council members and staff discussed why the work was extensive (ordinance compliance, moratorium, special meetings), and the Council voted to require Mr. Green to pay the remaining balance due to the City for the CUP, while noting communications with applicants could be improved and that planner costs may be a future budget issue.

Council required Mr. Green to pay the remaining balance due to the City for the CUP.

Joe Green CUP bill dispute

Approved

p. 3p. 4

CC-3Lynda Kolsa Nowthen Farmers Market: Approve 2014 Proposed Budget and request to purchase a trailer

The City Council heard from Lynda Kolsa about Farmers Market needs and approved purchasing a trailer and authorizing funding for the 2014 market budget. The minutes report approval of a $1,000 trailer purchase and $500 authorization for the 2014 budget, along with discussion about securing items stored in the trailer.

Approved trailer purchase and 2014 budget authorization (amounts stated in minutes).

Nowthen Farmers Market

Approved

CC-4Recognition of Promotion in Fire Dept.

Fire department announced promotion and noted new firefighters to be introduced later.

Fire department promotion

Discussion only

CC-5aPlanning and Zoning: Adopt Ordinance 2014-03 (setbacks in C-1 and I-1 districts)

Council adopted Ordinance 2014-03 (commercial/industrial setbacks) and Ordinance 2014-04 (shoreland updates). It approved the Kopis minor subdivision/lot reconfiguration with conditions including right-of-way dedication, drainage/utility easements, and access easements. Council then tabled further discussion on changing park and trail fee requirements for lot splits pending clearer definitions; directed staff to compile wind and solar ordinance examples for P&Z; approved holding a joint P&Z/Council meeting to discuss cluster development (including septic and density options); approved extending the existing moratorium for another six months with a resolution to be brought in April; and tabled the SSTS ordinance amendment until the Building Official provides information on other jurisdictions.

Zoning setbacks ordinance 2014-03

Approved

CC-5bPlanning and Zoning: Adopt Ordinance 2014-04 (shoreland regulations)

Shoreland ordinance 2014-04

Approved

CC-5cPlanning and Zoning: Larry and Jeanne Kopis - Request for Lot Line Reconfiguration (7799 223rd Ave)

Approved with conditions listed in the motion.

Kopis lot line reconfiguration

Approved with conditions

p. 5p. 6

CC-5dPlanning and Zoning: Ordinance 2014-02 - Discussion regarding changes to Park and Trail Fees for lot splits

Tabled for further definition of options.

Park and trail dedication fees

Tabled

CC-5ePlanning and Zoning: Wind Energy (and Solar Energy) ordinance research

Direct staff to collect examples from other cities and present to P&Z.

Wind and solar energy ordinance research

Approved

CC-5fPlanning and Zoning: Rural Clustering (joint meeting/workshop)

Council approved holding a joint meeting with P&Z to discuss cluster development, septic options, and density options.

Rural clustering

Approved

CC-5gPlanning and Zoning: Moratorium (Ord 2013-06) to expire April 9, 2014

Extend moratorium and have staff provide a resolution for April 8, 2014 meeting.

Approved extending another 6 months; resolution to be brought April 8, 2014.

Moratorium extension

Approved

CC-5hPlanning and Zoning: Amend On-site Septic System Ordinance to comply with Chpt 7080

Tabled until Building Official provides what other jurisdictions are doing.

SSTS ordinance update

Tabled

CC-6aRoad and Bridge: Approve 2014 Gravel Plan

Council approved the 2014 gravel plan and 2014 crack seal plan as presented, and authorized moving forward with requesting quotes for construction of a Birchwood Lane cul-de-sac based on the presented plan.

2014 gravel plan

Approved

CC-6bRoad and Bridge: Approve 2014 Crack Seal Plan

2014 crack seal plan

Approved

CC-6cRoad and Bridge: Birchwood Lane - Construction of a cul-de-sac

Move forward with request for quotes for cul-de-sac plan.

Birchwood Lane cul-de-sac

Approved

CC-7aPark and Recreation: Archery Range

Council discussed parks and recreation items, with the Park & Rec Committee to pursue archery range options at Twin Lakes Park and the Council deciding a haunted house at City Hall was not feasible. Council approved the Nowthen Knights’ use of the baseball field with maintenance in lieu of payment and use of the City’s hopper mower, and directed the Park & Rec Committee to apply for a tree grant and obtain further direction and proposals on installed trees, mulch rings, and watering bags; the minutes note the grant minimum is $5,000 with a 10% city match.

Park and Rec Committee to pursue options at Twin Lakes Park.

Archery range

Discussion only

CC-7bPark and Recreation: Haunted House

Council did not feel it would be feasible at City Hall.

Haunted House

No action

CC-7cPark and Recreation: Terry Olson / Nowthen Knights - Park Maintenance in lieu of fees

Use of baseball field and hopper mower approved with maintenance in lieu of payment.

Nowthen Knights baseball field use

Approved

CC-7dPark and Recreation: Trees for Park Grant

Direct Park & Rec to apply for grant and seek further tree guidance and proposals; recommended installed trees with mulch rings and watering bags.

Park tree grant

Approved

CC-8Consent Agenda

Minutes, financial report, audited bills claims #8616-8668, Resolution 2014-04 business subsidy policy, and request for assistance application.

Consent agenda

Approved

p. 10p. 10

CC-9aCouncil Items: Bill Weiss (Refusal to pay outstanding bill)

Send letter to both parties; advise both liable; if not paid, assess to Gary Schake's property taxes.

Council considered Bill Weiss’s refusal to pay an outstanding bill and noted both parties had signed the agreement. Council voted (3–2) to send a letter to both parties advising both are liable, and that if they choose not to pay, the cost will be assessed to Gary Schake’s property taxes; Pilon and Scheffler voted against the motion.

Motion carried 3-2 (names not specified in minutes excerpt beyond Pilon and Scheffler opposed).

Weiss/Schake fees

Approved

CC-9bCouncil Items: Use of Part Time person to clean parks on weekends

Discussed possible arrangement with Don Warden; staff to provide duties list and schedule request in writing.

Park cleaning staffing

Discussion only

CC-9cCouncil Items: Seasonal Park Mowing

Prepare an ad for seasonal part-time park mower at $10/hour; staff to prepare work plan/responsibilities.

Seasonal park mowing

Approved

CC-9dCouncil Items: Adopt Footwear Policy and approve yearly allocation amount

Tabled; staff to investigate part-time employees and visitors.

Tabled until next month.

Footwear policy

Tabled

CC-9eCouncil Items: Office Hours

Tabled until the April workshop.

Office hours

Tabled

CC-9fCouncil Items: Adopt Resolution 2014-05 - Establishing a checking account for the EDA

EDA checking account

Approved

CC-9gCouncil Items: Request for approval to hire Ehlers to prepare the Standard & Poor's US Public Finance Questionnaire

Council approved hiring Ehlers to help prepare the Standard & Poor’s questionnaire for an amount not to exceed $500.

Amount not to exceed $500.

S&P questionnaire assistance (Ehlers)

Approved

Motions and votes

27 motions on the record. Split votes are highlighted.

M-EDA-1Harlan Meyer made a motion to appoint Mary Rainville for President, Jim Scheffler for Vice President and Jeff Pilon as Treasurer;.

Exact transcript text

Harlan Meyer made a motion to appoint Mary Rainville for President, Jim Scheffler for Vice President and Jeff Pilon as Treasurer;

moved by Harlan Meyer, seconded by Jeff Pilon

Passed

All in favor; motion carried.

M-EDA-2Jeff Pilon made a motion to appoint Corrie LaDoucer as Secretary;.

Exact transcript text

Jeff Pilon made a motion to appoint Corrie LaDoucer as Secretary;

moved by Jeff Pilon, seconded by Harlan Meyer

Passed

All in favor; motion carried.

M-EDA-3Harlan Meyer made a motion to approve the Business Subsidy Policy using the State's minimum wage;.

Exact transcript text

Harlan Meyer made a motion to approve the Business Subsidy Policy using the State's minimum wage;

moved by Harlan Meyer, seconded by Mary Rainville

Passed

All in favor; motion carried.

M-EDA-4Mary Rainville made a motion to approve the Request for Assistance Application as presented with three corrections;.

Exact transcript text

Mary Rainville made a motion to approve the Request for Assistance Application as presented with three corrections;

moved by Mary Rainville, seconded by Meyer

Passed

All in favor; motion carried.

M-EDA-5Scheffler made a motion to approve the $9,500.00 for an escrow and $500.00 for the application fee;.

Exact transcript text

Scheffler made a motion to approve the $9,500.00 for an escrow and $500.00 for the application fee;

moved by Scheffler, seconded by Schulz

Passed

All in favor; motion carried.

p. 2p. 2

M-CC-1Meyer made a motion to require Mr. Green pay the remaining balance due to the City for the CUP;.

Exact transcript text

Meyer made a motion to require Mr. Green pay the remaining balance due to the City for the CUP;

moved by Meyer, seconded by Rainville

Passed

All in favor; motion carried.

M-CC-2Scheffler made a motion to approve the purchase of a trailer for $1,000 and approve the authorization of $500 for the 2014 Farmers Market budget;.

Exact transcript text

Scheffler made a motion to approve the purchase of a trailer for $1,000 and approve the authorization of $500 for the 2014 Farmers Market budget;

moved by Scheffler, seconded by Schulz

Passed

All in favor; motion carried.

M-CC-3Meyer made a motion to Adopt Ordinance 2014- 03;.

Exact transcript text

Meyer made a motion to Adopt Ordinance 2014- 03;

moved by Meyer, seconded by Scheffler

Passed

All in favor; motion carried.

M-CC-4Rainville made a motion to Adopt Ordinance 2014-04;.

Exact transcript text

Rainville made a motion to Adopt Ordinance 2014-04;

moved by Rainville, seconded by Meyer

Passed

All in favor; motion carried.

M-CC-5Meyer made a motion to approve the request by Larry and Jeanne Kopis for a Minor Subdivision/Lot Reconfiguration for land at 7799 22rd Ave NW and including the following parcels: PID# 04-33-25-31- 0001, 04-33-25-31-0002, 04-33-25-32-0001, and 04-33-25-34-0002 with the following conditions:.

Exact transcript text

Meyer made a motion to approve the request by Larry and Jeanne Kopis for a Minor Subdivision/Lot Reconfiguration for land at 7799 22rd Ave NW and including the following parcels: PID# 04-33-25-31- 0001, 04-33-25-31-0002, 04-33-25-32-0001, and 04-33-25-34-0002 with the following conditions:

moved by Meyer, seconded by Rainville

Passed

All in favor; motion carried.

p. 5p. 6

M-CC-6Meyer made a motion to table the discussion about the Park and Trail fee until the Council can put together further definitions of options;.

Exact transcript text

Meyer made a motion to table the discussion about the Park and Trail fee until the Council can put together further definitions of options;

moved by Meyer, seconded by Rainville

Tabled

All in favor; motion carried.

M-CC-7Pilon made a motion to have office staff collect what exists in other cities in regards to Wind Energy and Solar Energy Ordinances and present it to P&Z.

Exact transcript text

Pilon made a motion to have office staff collect what exists in other cities in regards to Wind Energy and Solar Energy Ordinances and present it to P&Z.

moved by Pilon, seconded by Rainville

Passed

All in favor; motion carried.

M-CC-8Meyer made a motion to have a joint meeting with P&Z and Council on the potential of cluster development in our community.

Exact transcript text

Meyer made a motion to have a joint meeting with P&Z and Council on the potential of cluster development in our community.

moved by Meyer, seconded by Rainville

Passed

All in favor; motion carried.

M-CC-9Rainville made a motion to approve extending the moratorium another 6 months and have staff provide a Resolution for the April 8, 2014 City Council Meeting;.

Exact transcript text

Rainville made a motion to approve extending the moratorium another 6 months and have staff provide a Resolution for the April 8, 2014 City Council Meeting;

moved by Rainville, seconded by Meyer

Passed

All in favor; motion carried.

M-CC-10Schulz made a motion to table the amendment of the On- Site Septic System Ordinance until the Building Official can provide what other jurisdictions are doing;.

Exact transcript text

Schulz made a motion to table the amendment of the On- Site Septic System Ordinance until the Building Official can provide what other jurisdictions are doing;

moved by Schulz, seconded by Meyer

Tabled

All in favor; motion carried.

M-CC-11Meyer made a motion to approve the 2014 Gravel Plan as presented;.

Exact transcript text

Meyer made a motion to approve the 2014 Gravel Plan as presented;

moved by Meyer, seconded by Schulz

Passed

All in favor; motion carried.

M-CC-12Meyer made a motion to approve the 2014 Crack Seal Plan as presented;.

Exact transcript text

Meyer made a motion to approve the 2014 Crack Seal Plan as presented;

moved by Meyer, seconded by Schulz

Passed

All in favor; motion carried.

M-CC-13Meyer made a motion to move forward with a request for quotes on the plan for construction of a cul-de-sac on Birchwood Lane, as presented;.

Exact transcript text

Meyer made a motion to move forward with a request for quotes on the plan for construction of a cul-de-sac on Birchwood Lane, as presented;

moved by Meyer, seconded by Rainville

Passed

All in favor; motion carried.

M-CC-14Pilon made a motion to approve the Nowthen Knights the use of the Nowthen Memorial Baseball Field, with maintenance in lieu of payments and approve the use of the City's hopper lawn mower. Also to include that if someone other than Terry is going to mow, it has to be agreed upon;.

Exact transcript text

Pilon made a motion to approve the Nowthen Knights the use of the Nowthen Memorial Baseball Field, with maintenance in lieu of payments and approve the use of the City's hopper lawn mower. Also to include that if someone other than Terry is going to mow, it has to be agreed upon;

moved by Pilon, seconded by Meyer

Passed

All in favor; motion carried.

M-CC-15Pilon made a motion to direct the Park and Rec. Committee to apply for the grant and get further direction from Great Northern Landscapes about the trees.

Exact transcript text

Pilon made a motion to direct the Park and Rec. Committee to apply for the grant and get further direction from Great Northern Landscapes about the trees.

moved by Pilon, seconded by Meyer

Passed

All in favor; motion carried.

M-CC-16Schulz made a motion to approve the Consent Agenda as presented;.

Exact transcript text

Schulz made a motion to approve the Consent Agenda as presented;

moved by Schulz, seconded by Rainville

Passed

All in favor; motion carried.

M-CC-17Rainville made a motion to send a letter to both parties advising that they are both liable for the cost and if they choose not to pay, it will be assessed to Gary Schake's property taxes;.

Exact transcript text

Rainville made a motion to send a letter to both parties advising that they are both liable for the cost and if they choose not to pay, it will be assessed to Gary Schake's property taxes;

moved by Rainville, seconded by Schulz

Passed

NPilon
NScheffler

M-CC-18Scheffler made a motion to put together an ad for a part time seasonal park mower at $10 per hour.

Exact transcript text

Scheffler made a motion to put together an ad for a part time seasonal park mower at $10 per hour.

moved by Scheffler, seconded by Rainville

Passed

All in favor; motion carried.

M-CC-19Pilon made a motion to table this until next month;.

Exact transcript text

Pilon made a motion to table this until next month;

moved by Pilon, seconded by Meyer

Tabled

All in favor; motion carried.

M-CC-20Rainville made a motion to table until the April workshop;.

Exact transcript text

Rainville made a motion to table until the April workshop;

moved by Rainville, seconded by Pilon

Tabled

All in favor; motion carried.

M-CC-21Scheffler made a motion to Adopt Resolution 2014-05;.

Exact transcript text

Scheffler made a motion to Adopt Resolution 2014-05;

moved by Scheffler, seconded by Pilon

Passed

All in favor; motion carried.

M-CC-22Pilon made a motion to approve hiring Ehlers to prepare the Standard and Poor's Questionnaire for an amount not to exceed $500.

Exact transcript text

Pilon made a motion to approve hiring Ehlers to prepare the Standard and Poor's Questionnaire for an amount not to exceed $500.

moved by Pilon, seconded by Schulz

Passed

All in favor; motion carried.

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

F-4

$1,000

Council voted: Scheffler made a motion to approve the purchase of a trailer for $1,000 and approve the authorization of $500 for the 2014 Farmers Market budget; Passed(All in favor; motion carried.)

F-5

$500

Council voted: Scheffler made a motion to approve the purchase of a trailer for $1,000 and approve the authorization of $500 for the 2014 Farmers Market budget; Passed(All in favor; motion carried.)

F-6

$500

Council voted: Pilon made a motion to approve hiring Ehlers to prepare the Standard and Poor's Questionnaire for an amount not to exceed $500. Passed(All in favor; motion carried.)