Tuesday, July 11, 2017
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council approved the consent agenda, tabled a Bill’s Superette CUP request and an encroachment agreement item to August, rejected recycling center addition bids, set a special meeting on feasibility-study assessment guidelines, and took several actions related to hockey/pleasure rink reporting and location.
25 items as recorded in the minutes, each with a plain-English summary of what was at issue.
0Approve/amend the meeting agenda
Reighard requested pulling consent items 1.7 and 1.9 for discussion under Council Items 5.c and 5.d; Council approved the amended agenda.
Amended agenda approved; items 1.7 and 1.9 moved for discussion under 5.c and 5.d.
1Sheriff's Report
Lt. Wayne Heath reported on Sheriff Services for June 2017, including warnings about scams and emails.
2Floor Items
Public comments included questions about how residents can oppose zoning/comp plan changes (Brandon Ebert) and comments about policing, Asphalt Concrete Solutions, planning costs, and comprehensive plan implications (Clayton Connelly).
3aGrant Rademacher (8077 Viking Blvd.) — Conditional Use Permits (Bill's Superette fuel station expansion and setback deviation)
Council considered two CUP requests: (i) separate diesel pump island for expansion of Bill’s Superette fuel station and convenience store; (ii) deviation from five-foot parking lot setback to establish a new driveway along the north side and access to Nowthen Boulevard. Council tabled both requests to August.
Council took up Grant Rademacher’s two conditional use permit requests related to expanding Bill’s Superette with a separate diesel pump island and creating a new driveway/access that required a parking-lot setback deviation. Members discussed concerns including city costs, maintenance responsibilities, access configuration, and trees/buffer placement, and then tabled both requests until the August meeting.
Tabled to the August meeting.
3bLaestadian Lutheran landscape plan (8595 201st Avenue)
Council reviewed and accepted the revised landscape plan required under an approved CUP.
Council reviewed the revised landscape plan required under an approved conditional use permit for the Laestadian Lutheran property and voted to accept the plan as presented.
Accepted as presented.
3c2040 Comprehensive Land Use Plan Update
Council discussed the 2040 comprehensive plan update process, meeting schedule, possible neighborhood meetings, and timing for open houses (early October).
Council and the city planner discussed the framework for updating the comprehensive plan to 2040, including that the proposal identified four meetings (two public hearings and two regular meetings), questions about whether to hold neighborhood meetings at city expense, and a target of early October for public open houses.
3dEncroachment Agreement — A & B Welding/City of Nowthen
Council discussed an encroachment agreement and related outside storage screening/fencing and IUP questions; the request was tabled to August.
Council discussed an encroachment agreement matter involving A & B Welding and questions about lot combination, setbacks, and whether an interim use permit process was needed for increased outdoor storage if fencing/screening was acceptable (with chain link and slats noted as allowed). Council tabled the request to August.
Tabled until August.
4.1Consent Agenda 1.1 — Approve prior meeting minutes
Approve the June 8, 2017 City Council Workshop, June 13, 2017 City Council Meeting, and the June 19, 2017 Budget Meeting Minutes.
Approved as part of the consent agenda motion.
4.2Consent Agenda 1.2 — Financial Report
Financial Report.
Approved as part of the consent agenda motion.
4.3Consent Agenda 1.3 — Approve all audited bills (Claim #270 through #308) plus net distribution reports
Approve All Audited Bills Claim #270 through Claim #308, plus Net Distribution reports dated June 9th, June 12th, and June 26th, 2017.
Approved as part of the consent agenda motion.
4.4Consent Agenda 1.4 — Temporary 3 Day Liquor License for Ramsey Lions (Nowthen Threshing Show)
Approve Temporary 3 Day Liquor License for Ramsey Lions for the Nowthen Threshing Show.
Approved as part of the consent agenda motion.
4.5Consent Agenda 1.5 — Generator preventative maintenance service contract
Approve the Generator Preventative Maintenance Service Contract.
Approved as part of the consent agenda motion.
4.6Consent Agenda 1.6 — Contract for 2017 financial audit ($7,650)
Approve Contract for 2017 Financial Audit ($7,650).
As part of the consent agenda, Council approved a contract for the 2017 financial audit in the amount of $7,650.
Approved as part of the consent agenda motion.
4.7Consent Agenda 1.7 — Moved to Council Items 5.c
Moved to item 5.c.
Moved from consent agenda to Council Items 5.c for discussion and action.
4.8Consent Agenda 1.8 — Direct staff to compile a Building Inventory Spreadsheet
Direct Staff to compile a Building Inventory Spreadsheet.
Approved as part of the consent agenda motion.
4.9Consent Agenda 1.9 — Moved to Council Items 5.d
Moved to item 5.d.
Moved from consent agenda to Council Items 5.d for discussion and action.
4.10Consent Agenda 1.10 — Council Direction
Council Direction (RCA).
Approved as part of the consent agenda motion.
4.11Consent Agenda 1.11 — Recommend appointing new member (Al Viall)
Recommend Appointing New Member — Al Viall.
Approved as part of the consent agenda motion.
4.12Consent Agenda 1.12 — Cancel/reschedule Park & Rec. meetings
Cancel July 4th and August 1st Park & Rec. Meetings and reschedule them.
Approved as part of the consent agenda motion.
5aRCA — Reject bids for the Recycling Center Addition
Council rejected all bids received for the Recycling Center Addition.
Council voted to reject all bids received for the Recycling Center Addition, with a comment that an ultimate game plan could be brought up at the August council meeting.
Motion to reject all bids carried.
5bRCA — Feasibility Study for Old Viking Blvd
Council scheduled a special city council meeting with the city attorney and city engineer to discuss assessment guidelines that can be used for feasibility studies.
Council scheduled a special city council meeting with the city attorney and city engineer to discuss assessment guidelines that can be used for feasibility studies related to Old Viking Blvd.
Special meeting scheduled.
5cRCA — Updated time and material expense report for costs associated with the Hockey Rink
Council debated the need and frequency of cost reporting for the hockey rink and directed internal staff to prepare a report for Jan 2–Jun 30, 2017, and then produce cumulative quarterly reports for specified council meetings.
Council debated who should do research and coordination work for the hockey rink, how clearly motions should define which staff (including volunteers/committee members) are being directed, and whether quarterly reporting was excessive. Council voted (with Bettinger opposed) to direct internal staff to prepare a detailed cost report for Jan. 2–June 30, 2017 and to provide cumulative quarterly reports going forward, and then voted (again with Bettinger opposed) to designate the field north of the recycling center and fire station as the location for the hockey and pleasure rinks, with Glaze to head up obtaining bids for sub base, lighting, and related work.
Motion carried 4-1 (Bettinger opposed).
5dRCA — Staff recommendation for location of Hockey & Pleasure Rink
Council designated the field north of the recycling center and fire station as the location for the hockey rink and pleasure rink and directed Glaze to obtain bids (sub base, lighting, etc.) with input from committees or the public.
Council debated who should do research and coordination work for the hockey rink, how clearly motions should define which staff (including volunteers/committee members) are being directed, and whether quarterly reporting was excessive. Council voted (with Bettinger opposed) to direct internal staff to prepare a detailed cost report for Jan. 2–June 30, 2017 and to provide cumulative quarterly reports going forward, and then voted (again with Bettinger opposed) to designate the field north of the recycling center and fire station as the location for the hockey and pleasure rinks, with Glaze to head up obtaining bids for sub base, lighting, and related work.
Motion carried 4-1 (Bettinger opposed).
6Introduction of New Items
No new items were introduced.
7Adjourn
Meeting adjourned at 8:55 PM.
Adjournment motion carried.
10 motions on the record. Split votes are highlighted.
M1Rainville made a motion to approve the amended agenda; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor
M2Pilon made a motion to table Grant Rademacher's requests until the August meeting; Rainville seconded.
moved by Pilon, seconded by Rainville
All in favor
M3Rainville made a motion to accept the landscape plan as presented; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor
M4Breyen made a motion to table the request until August; Rainville seconded.
moved by Breyen, seconded by Rainville
All in favor
M5Rainville made a motion to approve the Consent Agenda with moving item 1.7 and 1.9 to Council Items for discussion; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor
M6Rainville made a motion to reject all bids for the Recycling Center Addition that were received; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor
M7Breyen made a motion to schedule a Special City Council Meeting with the City Attorney and City Engineer to discuss Assessment Guidelines that can be used for Feasibility Studies; Rainville seconded.
moved by Breyen, seconded by Rainville
All in favor
M8Rainville made a motion to direct internal staff to prepare a report to include all costs (time and material) associated with the Hockey Rink for the period of January 2, 2017 to June 30, 2017. The report should be presented to the Council at the August 4th and 8th, 2017 Council Meetings. Going forward cumulative reports should be processed quarterly and presented at the January, April, August and October Council Meetings; Breyen seconded.
moved by Rainville, seconded by Breyen
M9Reighard made a motion to designate the field north of the recycling center and fire station as the designated location of the Hockey Rink and Pleasure Rink; Breyen seconded. Glaze to head up obtaining bids for a sub base, lighting, etc., but can obtain input from the committees or the public.
moved by Reighard, seconded by Breyen
M10Rainville made a motion to adjourn the meeting at 8:55; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
F1
$7,650
Documents and recordings archived for this meeting, when available.
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