Tuesday, February 14, 2012
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council approved an amended agenda, heard public comments, approved several planning items (including an amended CUP for the Nowthen Historical Power Association), approved gravel road work and multiple administrative items, and continued the meeting to Feb. 17 to allow union response on reduced maintenance-worker hours.
27 items as recorded in the minutes, each with a plain-English summary of what was at issue.
0Approve/amend the meeting agenda
Agenda amended by removing Fire Dept Update and Fire Security System and moving item #7.1.2 to end of Council Items; amended agenda approved.
Amended agenda approved; Fire Dept Update and Fire Security System removed from agenda and Fire Security System later noted as tabled.
1Floor Items
Public comments from Mary Rainville, Dale Ames, and Irene Beberg.
The council adopted Resolution 2012-04 approving an amended conditional use permit for the Nowthen Historical Power Association at 7415 Old Viking Blvd, with amendments to conditions (Items 3 and 16) as recommended by Planning and Zoning and the planner. The council also voted to allow Jody Hicks to move forward with re-enactment and bluegrass concert events while she worked on an IUP application. A resident (Irene Beberg) also raised concerns during Floor Items about increased events and noise affecting residential property on Bass Lake.
No formal council action recorded under Floor Items.
2Engineer updates
Preliminary Flood Insurance Study/FIRM update; geotechnical explorations report; street study for future workshop discussion.
The council approved graveling the roads listed for 2012 and completing remaining gravel work from 2011, with the engineer noting the gravel fund should cover most or all planned work. Separately, the engineer provided a street study and suggested discussing road-preservation techniques at a future workshop, possibly in April.
Engineer items described as updates with no council action at this time; street study to be discussed at future workshop.
3aPark and Recreation: Clarification on Roles/Responsibilities
Committee to review past meetings and re-evaluate responsibilities and day-to-day operations.
No formal motion recorded.
3bPark and Recreation: Sale of firewood from park (proceeds to plant new trees)
Staff directed to handle wood sale logistics; Pilon requested further workshop discussion and voted against.
The council approved a motion directing staff to handle selling firewood from the park (advertising, scheduling bidders, taking and awarding bids), with proceeds intended for replacing trees. Pilon opposed the motion and asked that it be discussed further at a workshop.
Motion passed 4-1 (Pilon opposed).
4aRoad and Bridge Updates: 2012 Gravel Plan
Approve graveling roads listed for 2012 and completion of remaining roads from 2011.
The council approved graveling the roads listed for 2012 and completing remaining gravel work from 2011, with the engineer noting the gravel fund should cover most or all planned work. Separately, the engineer provided a street study and suggested discussing road-preservation techniques at a future workshop, possibly in April.
Approved by unanimous vote as recorded.
5aPlanning and Zoning: NHPA Amended CUP
Adopt Resolution 2012-04 for amended CUP approval for Nowthen Historical Power Association with amendments; also allowed certain events to proceed while IUP application is pursued.
The council adopted Resolution 2012-04 approving an amended conditional use permit for the Nowthen Historical Power Association at 7415 Old Viking Blvd, with amendments to conditions (Items 3 and 16) as recommended by Planning and Zoning and the planner. The council also voted to allow Jody Hicks to move forward with re-enactment and bluegrass concert events while she worked on an IUP application. A resident (Irene Beberg) also raised concerns during Floor Items about increased events and noise affecting residential property on Bass Lake.
Resolution 2012-04 adopted as amended; separate motion allowed re-enactment and bluegrass concert events while IUP application proceeds.
5bPlanning and Zoning: Cluster Development Ordinance (TPC proposal)
Move forward with TPC proposal to develop a cluster development ordinance.
The council approved moving forward with TPC’s proposal to develop a cluster development ordinance. The minutes note a project outline cost of $1,800.
Project outline cost stated as $1,800.
5cPlanning and Zoning: Park & Trail Plan / Snowmobile Ordinance review by Park and Rec
Direct Park and Rec Committee to review Park and Trail Plan in conjunction with Snowmobile Ordinance.
Approved by unanimous vote as recorded.
5dPlanning and Zoning: Approval for Liz Stockman to review existing Park and Trail Plan
Review to work in conjunction with the Cluster Development Ordinance.
Item appears in minutes with no recorded motion or vote.
5ePlanning and Zoning: Gary Uhde (6080 Gypsy Valley Road) guidance on future residence and lot split; agricultural pole building
Discussion of access, easements/flag lots, potential future road, and building placement; no formal action required.
Minutes state no formal action necessary; discussion provided guidance only.
6Fire Dept Update
Update deferred to next month.
Update to be provided next month.
7Consent Agenda
Approve January 10, 2012 City Council minutes; December 28, 2011 Special City Council minutes; and financial report.
Consent agenda items approved together by one motion.
8aCouncil Items: Threshing Show Brochure Ad
Use artwork from Pilon's business cards for brochure ad.
Approved by unanimous vote as recorded.
8bCouncil Items: Approval to attend the MCFOA Conference in March
Approve LaDoucer to attend MCFOA.
Approved by unanimous vote as recorded.
8cCouncil Items: Approve Joint Powers Agreement (Reconstruction of CSAH 22)
Accept Joint Powers Agreement contingent on clarification of cost-sharing agreement (Exhibit C) and attorney review; request Nelson ask County Engineer why it is not going to the county line.
Approval contingent on clarification and attorney review.
8dCouncil Items: Mediation Services request for donation
Deny request for donation.
Denied by unanimous vote as recorded.
8eCouncil Items: Eisenschenk Property Clean Up Update
Pilon to contact Eisenschenk; item tabled until March meeting.
Tabled until March meeting.
8fCouncil Items: Time Sheets
Accept revised timesheet.
Approved by unanimous vote as recorded.
8gCouncil Items: Renew Safe Assure Contract
Approve Safe Assure contract for $1,275.00.
Approved by unanimous vote as recorded.
8hCouncil Items: Approve transfers
Transfer $15,000 from Hoffman Hills Turn Lane Fund to Road and Bridge Improvement Fund; approve additional transfers among various funds including a $7,500 transfer from Fire Department Fund to Fire Equipment fund for turnout gear.
The council approved multiple fund transfers, including transferring $15,000 from the Hoffman Hills Turn Lane Fund into a Road and Bridge Improvement Fund, and transferring $7,500 from the Fire Department Fund to the Fire Equipment fund for turnout gear. The minutes also record additional transfer motions to clear out certain funds and move funds from other named funds to the Road and Bridge Improvement Fund, though one list is incomplete due to OCR garbling.
Multiple transfer motions carried as recorded; one motion regarding transfers contains incomplete/garbled list in OCR.
8iCouncil Items: Recycling Center Meter Reading Issues
Meter reader installed.
Status update only.
8jCouncil Items: Fire Security System
Tabled until further information is provided.
Tabled; also referenced as removed from the agenda earlier.
8kCouncil Items: Code of Conduct
Approve Code of Conduct for City Council; direct LaDoucer to create one for committee members.
Two motions carried as recorded.
8lCouncil Items: Approve All Audited Bills
Approve all audited bills Claim #7315 through Claim #7361, plus net distribution reports dated January 9, January 17, and January 30, 2012.
Item appears in minutes but no motion or vote is recorded in this bundle.
8mCouncil Items: Consent Agenda 1.2 (amend Ordinance 21 for reimbursement submission timeframe)
Amend Ordinance 21 to require council members to submit for reimbursement within 60 days from meeting/event date.
Approved by unanimous vote as recorded.
8nCouncil Items: Employee Lay off / reduction of hours (continue meeting)
Discussed reducing two maintenance workers to 20 hours/week due to lack of snowfall; continued meeting to Feb. 17, 2012 at 10:00 AM to allow union time to respond.
Because of a lack of snowfall, the council discussed reducing two maintenance workers’ hours to 20 per week, and stated that if the union did not agree they would consider laying off one full-time employee. The council then voted to continue the meeting to Friday, February 17, 2012 at 10:00 AM to allow the union time to respond.
Meeting continued to Friday, Feb. 17, 2012 at 10:00 AM.
22 motions on the record. Split votes are highlighted.
M1Meyer made a motion to approve the amended agenda; Olmon seconded.
moved by Meyer, seconded by Olmon
All in favor; motion carried.
M2Olmon made a motion for staff to handle the sale of the wood; ad's, arranging times with bidders, obtaining bids and awarding bids; Leistico seconded.
moved by Olmon, seconded by Leistico
M3Meyer made a motion to approve graveling the roads listed for 2012 and completion of the roads from 2011. Olmon seconded.
moved by Meyer, seconded by Olmon
All in favor; motion carried.
M4Meyer made a motion to adopt Resolution 2012-04 with amends to Item 3 & 16, A Resolution Providing for Amended Conditional Use Permit Approval for the Nowthen Historical Power Association Located at 7415 Old Viking Blvd. As recommended by the Planning and Zoning Commission and Liz Stockman; Schulz seconded.
moved by Meyer, seconded by Schulz
All in favor; motion carried.
M5Meyer made a motion to allow Jody Hicks to move forward with the re-enactment and bluegrass concert events while she works on the application of an IUP; Olmon seconded.
moved by Meyer, seconded by Olmon
All in favor; motion carried.
M6Meyer made a motion to move forward with the TPC's proposal to develop the Cluster Development Ordinance. Olmon seconded.
moved by Meyer, seconded by Olmon
All in favor; motion carried.
M7Schulz made a motion to have the Park and Rec. Review these; Pilon seconded.
moved by Schulz, seconded by Pilon
All in favor; motion carried.
M8Meyer made a motion to approve the Consent Agenda Items; Schulz seconded.
moved by Meyer, seconded by Schulz
All in favor; Motion carried.
M9Olmon made a motion to use the artwork from Pilon's business cards for the Threshing Show Brochure Ad; Meyer seconded.
moved by Olmon, seconded by Meyer
All in favor; motion carried.
M10Olmon made a motion to approve LaDoucer to attend the MCFOA; Schulz seconded.
moved by Olmon, seconded by Schulz
All in favor; motion carried.
M11Olmon made a motion to accept the Joint Powers Agreement Contingent upon clarification of the Cost-Sharing Agreement (exhibit C) and attorney review; Schulz seconded.
moved by Olmon, seconded by Schulz
All in favor; motion carried.
M12Pilon made a motion to deny the request for donation to Mediation Services; Meyer seconded.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M13Meyer made a motion to table this until the March Meeting; Schulz seconded.
moved by Meyer, seconded by Schulz
All in favor; motion carried.
M14Olmon made a motion to accept the revised timesheet; Pilon seconded.
moved by Olmon, seconded by Pilon
All in favor; motion carried.
M15Meyer made a motion to approve the Safe Assure Contract for an amount of $1,275.00; Leistico seconded.
moved by Meyer, seconded by Leistico
All in favor; motion carried.
M16Olmon made a motion to transfer the $15,000 from the Hoffman Hills Turn Lane Fund and put it into a Road and Bridge Improvement Fund; Meyer seconded.
moved by Olmon, seconded by Meyer
All in favor; motion carried.
M17Pilon made a motion to transfer money from the General Fund to clear out the Willow Creek Fund and to clear out the Building Dept Fund; Meyer seconded.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M18Pilon made a motion to transfer $7,500 from the Fire Department Fund to the Fire Equipment fund for turnout gear; Meyer seconded.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M19Meyer made a motion to approve the Code of Conduct for the Nowthen City Council; Olmon seconded.
moved by Meyer, seconded by Olmon
All in favor; motion carried.
M20Olmon made a motion for LaDoucer to create one for the committee members; Pilon seconded.
moved by Olmon, seconded by Pilon
All in favor; motion carried.
M21Meyer made a motion to approve amending Ordinance 21 as stated; Pilon seconded.
moved by Meyer, seconded by Pilon
All in favor; motion carried.
M22Olmon made a motion to continue the City Council Meeting to Friday, February 17th, 2012 at 10:00 AM so the Union will have time to respond to reducing the hours to 20 hours per week. Meyer seconded.
moved by Olmon, seconded by Meyer
All in favor; motion carried.
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
F1
$1,800
F2
$1,275
Documents and recordings archived for this meeting, when available.
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