M-2023-07-11-01MOTION BY MAYOR PILON TO ACCEPT THE AGENDA AS PRESENTED.
moved by Pilon
Passed
- YPilon
- YRainville
- YFladebo
- YAlders
- YBreyen
Loading Meetings
Tuesday, July 11, 2023 · 6:00 PM
Agenda
Not posted
What was on the agenda.
One-line summary
The council accepted the agenda and consent calendar, heard the 2022 audit and monthly public safety reports, approved road striping, a Xenon Street culvert contract, Jasper Street patching, Memorial Park field repairs, and a conditional Ramsey Lions liquor license, then discussed overweight detour traffic on Old Viking Blvd.
22 items as recorded in the packet and minutes, each with a plain-English summary of what was at issue.
1Call to Order
Call to order, Pledge of Allegiance, roll call, and approval of agenda.
The council opened the regular meeting, accepted the agenda as presented, recognized the city's July 2008 first council meeting anniversary, congratulated Chief Deputy Jacobson on his promotion, and adjourned at 8:40 PM.
Agenda accepted as presented.
2Audit Presentation by Bergen KDV
BerganKDV presented the 2022 audit.
Bergen KDV presented the 2022 audit, described the city as in good financial health, noted no Minnesota legal compliance findings, and identified the usual small-city material weakness of limited segregation of accounting duties. The auditor also reported $162,692 in adjustments tied to changing auditors and coding differences.
Audit was presented; no separate approval motion was recorded.
3Floor Items
Opportunity for floor items.
No floor items.
4Consent Agenda
Consent agenda as a whole.
The council approved the consent agenda, which included the June 13 minutes, claims and treasurer's report, acceptance of Anoka County's Farmers Market donation for benches and tables, and approval of the Lakeside Cabinets car show golf-cart and road-closure request.
Consent agenda accepted as presented.
4aApproval of City Council Meeting Minutes of Regular Meeting June 13, 2023
Approval of June 13, 2023 regular meeting minutes.
The council approved the consent agenda, which included the June 13 minutes, claims and treasurer's report, acceptance of Anoka County's Farmers Market donation for benches and tables, and approval of the Lakeside Cabinets car show golf-cart and road-closure request.
Approved as part of the consent agenda.
4bApproval of Claims June 12 - July 5, 2023, and Treasurer's Report
Approval of claims and treasurer's report.
The council approved the consent agenda, which included the June 13 minutes, claims and treasurer's report, acceptance of Anoka County's Farmers Market donation for benches and tables, and approval of the Lakeside Cabinets car show golf-cart and road-closure request.
Approved as part of the consent agenda; no claims total was visible in the provided OCR.
4cResolution 2023-35 accepting donation for Farmers Market benches and tables
Resolution 2023-35 accepting donated benches and tables for the Farmers Market.
The council approved the consent agenda, which included the June 13 minutes, claims and treasurer's report, acceptance of Anoka County's Farmers Market donation for benches and tables, and approval of the Lakeside Cabinets car show golf-cart and road-closure request.
Approved as part of the consent agenda.
4dResolution 2023-36 approving golf carts and temporary road closure for car show
Resolution 2023-36 approving golf carts and temporary road closure for the September 23, 2023 car show.
The council approved the consent agenda, which included the June 13 minutes, claims and treasurer's report, acceptance of Anoka County's Farmers Market donation for benches and tables, and approval of the Lakeside Cabinets car show golf-cart and road-closure request.
Approved as part of the consent agenda.
5Engineering
Engineering report.
No engineering report.
6Fire Department
Fire Department monthly report.
Fire Chief Schmidt reported 22 June incidents, an average response time of 12 minutes and 40 seconds, no fire dollar loss, several mutual-aid or traffic-control calls, and recruitment results from the recent open house.
Fire Chief Schmidt presented the monthly report; no motion was recorded.
7Sheriff's Department
Sheriff's Department monthly report.
Chief Deputy Jacobson reported 168 June calls for service, including Bar None, alarm, medical, and animal calls, and reviewed notable burglary, theft, harassment, and DWI-related calls. The discussion also covered storage-unit theft prevention, burglary versus theft definitions, and continued appreciation for sheriff's coverage.
Chief Deputy Jacobson presented the monthly report; no motion was recorded.
8Planning & Zoning
Planning and Zoning.
No Planning and Zoning items.
9Administrator Update
Administrator update covering goat mitigation, project manager posting, and budget work session dates.
Administrator Lehner reported that the Twin Lakes Park goat mitigation crew had pulled the goats out and would review future mitigation plans, that the project manager posting was still in progress, and that budget work sessions were scheduled for August 9, August 23, and August 29 if needed.
Administrator updates were given; no motion was recorded.
10aOld Business
Old business.
No old business.
10b1Resolution 2023-37 accepting striping quotes for Old Viking Blvd, 185th, 187th and Clifton Road
Resolution 2023-37 accepting striping quotes for Old Viking Blvd, 185th, 187th and Clifton Road.
The council approved Resolution 2023-37 awarding the striping work to Sir Lines-A-Lot LLC for an estimated $42,024 and amended the resolution to include about $1,800 in engineering fees. The mayor stated there would be no assessment to residents for the striping project.
Approved and amended to include engineering fees.
10b2Resolution 2023-38 approving Xenon Street culvert replacement contract
Resolution 2023-38 approving installation of a new culvert on Xenon Street and authorizing a contract with Dave Perkins Contracting, Inc.
The council approved Resolution 2023-38 authorizing a contract with Dave Perkins Contracting, Inc. for the Xenon Street culvert replacement and amended the resolution to include pricing. The packet identified Dave Perkins as the low bid at $54,000 and recommended a $10,000 contingency.
Approved with the resolution amended to include pricing.
10b3Resolution 2023-39 authorizing first phase of Jasper Street patching repairs
Resolution 2023-39 authorizing the first phase of patching repairs to Jasper Street by Public Works.
Instead of pursuing a larger Jasper Street repair estimated at $1.6 million with a possible $41,000 per-property assessment, the council approved Public Works doing a first phase of patching on the two worst areas. The packet estimated phase one at $15,467 plus a $5,000 contingency, totaling $20,467.
Approved.
10b4Resolution 2023-40 authorizing Memorial Park field repairs and equipment purchase
Resolution 2023-40 authorizing Memorial Park baseball and softball field repairs, safety upgrades, and replacement field maintenance equipment.
The council approved Resolution 2023-40 for Memorial Park baseball and softball field repairs, safety upgrades, and replacement field maintenance equipment. The authorization was not to exceed $13,000 and included fence work, fence toppers, foul-pole paint, and a replacement mat drag.
Approved.
10b5Resolution 2023-41 approving temporary three-day on-sale liquor license for Ramsey Lions
Resolution 2023-41 approving a temporary three-day on-sale liquor license for the Ramsey Lions for the 2023 Nowthen Threshing Show.
The council approved Resolution 2023-41 for a temporary three-day on-sale liquor license for the Ramsey Lions at the 2023 Nowthen Threshing Show, contingent on receiving the original liquor license application and an insurance certificate naming the city as an additional insured.
Approved contingent on receiving the original liquor license application and insurance certificate naming the city as an additional insured.
10cItems Moved from Consent Agenda, if Needed
Items moved from consent agenda, if needed.
No items were recorded as moved from the consent agenda.
10dItem not on agenda: overweight traffic on Old Viking Blvd
Council Member Fladebo raised overweight truck traffic on Old Viking Blvd during an Anoka County detour.
Council Member Fladebo raised resident complaints about large overweight vehicles using Old Viking Blvd during an Anoka County detour for County Road 5 work. Chief Deputy Jacobson was to alert Nowthen deputies, and Public Works was to post weight-limit signs.
Discussed as an item not on the agenda; deputies were to watch for heavy trucks and Public Works was to post weight-limit signs.
11Adjourn
Adjournment.
The council opened the regular meeting, accepted the agenda as presented, recognized the city's July 2008 first council meeting anniversary, congratulated Chief Deputy Jacobson on his promotion, and adjourned at 8:40 PM.
Meeting adjourned at 8:40 PM.
8 motions on the record. Split votes are highlighted.
M-2023-07-11-01MOTION BY MAYOR PILON TO ACCEPT THE AGENDA AS PRESENTED.
moved by Pilon
M-2023-07-11-04MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO ACCEPT THE CONSENT AGENDA AS PRESENTED.
moved by Rainville, seconded by Fladebo
M-2023-07-11-10b1MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY ALDERS TO APPROVE RESOLUTION 2023-37 STRIPING QUOTES FOR OLD VIKING BLVD, 185TH, 187TH AND CLIFTON ROAD AWARDING THE CONTRACT TO SIR LINES-A-LOT LLC WITH AN ESTIMATED COST OF $42,024. AMEND THE MOTION TO INCLUDE THE ENGINEERING FEES FOR THIS PROJECT ON THE RESOLUTION (Estimated to be around $1,800).
moved by Rainville, seconded by Alders
M-2023-07-11-10b2MOTION BY COUNCIL MEMBER BREYEN, SECOND BY RAINVILLE TO APPROVE RESOLUTION 2023-38 APPROVING INSTALLATION OF A NEW CULVERT ON XENON STREET AND AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH DAVE PERKINS CONTRACTING, INC. AMENDED RESOLUTION TO INCLUDE THE PRICING ON THE RESOLUTION.
moved by Breyen, seconded by Rainville
M-2023-07-11-10b3MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY BREYEN TO APPROVE RESOLUTION 2023-39 AUTHORIZING THE FIRST PHASE OF PATCHING REPAIRS TO JASPER STREET TO BE COMPLETED BY THE PUBLIC WORKS DEPARTMENT.
moved by Rainville, seconded by Breyen
M-2023-07-11-10b4MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY ALDERS TO APPROVE RESOLUTION 2023-40 AUTHORIZING MEMORIAL PARK BASEBALL AND SOFTBALL FIELD REPAIRS AND SAFETY UPGRADES AND PUCHASING REPLACEMENT FIELD MAINTENANCE EQUIPMENT.
moved by Rainville, seconded by Alders
M-2023-07-11-10b5MOTION BY COUNCIL MEMBER ALDERS, SECOND BY FLADEBO TO APPROVE RESOLUTION 2023-41 APPROVING A TEMPORARY THREE DAY ON-SALE LIQUOR LICENSE FOR AUGUST 18-20, 2023, TO THE RAMSEY LIONS FOR THE 2023 NOWTHEN THRESHING SHOW - CONTINGENT UPON RECEIVING THE ORIGINAL LIQUOR LICENSE APPLICATION AND INSURANCE CERTIFICATE NAMING THE CITY AS AN ADDITIONAL INSURED.
moved by Alders, seconded by Fladebo
M-2023-07-11-11MOTION BY COUNCIL MEMBER ALDERS TO BREYEN, SECONDED BY FLADEBO TO ADJOURN.
moved by Alders to Breyen, seconded by Fladebo
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
Striping sir lines a lot 42024
$42,024
Striping engineering fees 1800
$1,800
Xenon culvert dave perkins 54000
$54,000
Xenon culvert contingency 10000
$10,000
Jasper phase one base 15467
$15,467
Jasper phase one contingency 5000
$5,000
Jasper phase one total 20467
$20,467
Memorial park field repairs nte 13000
$13,000
Memorial park fence work 5400
$5,400
Memorial park fence toppers 1963
$1,963
Memorial park paint 620
$620
Memorial park mat drag 635
$635
Memorial park softball additional 1120
$1,120
Ramsey lions insurance per occurrence 1000000
$1,000,000
Ramsey lions insurance aggregate 2000000
$2,000,000
When someone referred back to earlier business, we found the matching prior discussion and tied it in here.
The mayor mentioned the city had its first official City Council Meeting and had the swearing in of the first city council on July 8, 2008. In a night they believe it would be celebration, the council was told they had to pay for a fire truck immediately and because they were a city, $40,000 in insurance needed to be paid in full immediately or there would be no insurance coverage on city property.
— Mayor Pilon
What this is about
The mayor recalled the first official City Council meeting in July 2008 and unexpected immediate costs for a fire truck and insurance.
The records I searched do not contain the July 8, 2008 first City Council meeting minutes or any prior decision matching the recollection about an immediate fire truck payment or a $40,000 insurance payment due that night. The search results returned only unrelated 2026 packet items, such as prosecuting services, liquor licenses, equipment purchases, and other administrative resolutions. They do not confirm or contradict the mayor’s recollection of the city’s first official meeting or the unexpected startup costs described.
At the May meeting, council wanted to know if this culvert could qualify for a bridge grant. According to Public Works Supervisor, Joe Glaze, it does not as it is only one culvert, not two. Therefore, it does not qualify as a bridge.
— Scott Lehner
What this is about
The culvert discussion referred back to the May meeting question about whether the Xenon Street culvert could qualify for a bridge grant.
The records searched do not contain a prior decision or discussion matching the specific recollection that, at a May meeting, council asked whether the Xenon Street culvert could qualify for a bridge grant, or that Public Works Supervisor Joe Glaze advised it would not qualify because it was a single culvert rather than two. The closest related records are from the April 14, 2026 meeting, where the clerk reported that a road/bridge infrastructure grant request had been sent through Senator Tom Emmer’s office for the 2027 budget, and separately reported that Public Works would replace a culvert on 218th Avenue in-house rather than hiring a contractor because it would cost significantly less. Those records do not identify Xenon Street, do not discuss bridge-grant eligibility for a culvert, and do not record a formal council vote on that question.
The council had been hoping with the last census, the city would meet the population goal of 5,000+ people so the city would qualify for state aid to help fund the maintenance needed for this road, however, that was not the case.
— Mayor Pilon
What this is about
The Jasper Street discussion recalled the council's prior hope that census population would make the city eligible for state aid.
The records I searched do not contain a prior decision or discussion specifically matching the recollection that the city hoped the last census would put Nowthen over 5,000 residents to qualify for state road aid. The records do show related discussion about Jasper Street being too costly for the city without outside funding. At the April 14, 2026 meeting materials, the clerk update said a road grant request had been sent through Senator Emmer’s office for possible inclusion in the 2027 road and bridge infrastructure budget, and noted that if approved, “the Jasper Street project could move forward, as it is too expensive for the city to do at this time.” Around the same time, Jasper Street was discussed as a possible alternate bid item in the 2026 overlay project, with Jasper patching estimated at $43,000; the April 14 and May 12, 2026 records indicate council could decide whether to include it when bids came back.
Council member Rainville stated they have always provided them in the past and she didn't expect a problem with it.
— Council member Rainville
What this is about
The liquor-license discussion relied on Ramsey Lions having provided the required documents in past years.
The records I searched do not contain a prior liquor-license decision or discussion matching this recollection about the Ramsey Lions having provided required documents in past years. The search results include references to the Nowthen Lions and to donations from the Anoka Ramsey Athletic Association, but they do not show a prior Ramsey Lions liquor-license approval, missing-document issue, or formal vote tied to that point.
After nine years, the process seems to be well vetted. Last year, Lieutenant Jacobson reviewed the materials supplied to us. His perspective was that this effort has been well run in past years.
— Scott Lehner
What this is about
The car show RCA referred to the event's nine-year history as the basis for considering the process well vetted.
The records I searched do not contain a prior decision or discussion matching the recollection about a car show RCA, a nine-year event history, or Lieutenant/Deputy Jacobson reviewing car show materials “last year.” The only Jacobson references in these results are from the April 14, 2026 meeting, where Chief Deputy Bill Jacobson discussed the City’s law enforcement partnership with the Anoka County Sheriff’s Office and Deputy Bill Jacobson introduced himself; those records do not mention the car show or any review of event materials.
CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 # A RESOLUTION AUTHORIZING THE EXECUTION OF THE SERVICE AGREEMENT W
Council may also appoint a council liaison who shall be a non-voting member who is not counted for quorum purposes. B. Terms. The members of the Commission shall be appointed for staggered terms of th
CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 # RESOLUTION No. 2026-XX ## A RESOLUTION APPROVING ON SALE AND SUNDAY SALES LIQUOR LICENSE
CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 ## RESOLUTION No. 2026-XX ### A RESOLUTION APPROVING THE ON-SALE AND SUNDAY SALES LIQUOR L
CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 #### RESOLUTION No. 2026-XX ##### A RESOLUTION APPROVING AN OFF-SALE LIQUOR LICENSE APPLIC
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