Meetings

A2Floor Items

public comment

No action

A3Sheriff Update

Update of calls for service for January 2014

public safety
sheriff update

Discussion only

A4Recognition of Promotion in Fire Dept.

Removed until next month

Removed from this meeting agenda and stated it would be taken up next month.

fire department promotion

Continued

A5Nowthen Heritage Day Festival (Donation Request)

Cash donation request and use of City Staff for event

A representative of the Nowthen Heritage Festival Committee requested a city donation and staff help for the September 27, 2014 festival. The council approved a $2,500 cash donation and use of city staff as needed for the event.

Nowthen Heritage Festival
donation

Approved

p. 3p. 4

A6Road and Bridge - Reclaim Hedge Hog

Approve quote from North Valley and staff hauling Class 5; send letters to residents

Council approved reclaiming Hedgehog (from Burns Parkway to Marmoset Street) using North Valley for the reclaim work and city staff hauling 4 inches of Class 5 gravel, and directed that letters be sent to residents describing this alternative to paving.

roads
Hedgehog reclamation
North Valley

Approved

A7Road and Bridge - Milling Test Sites

Hold off on milling test sites

roads
millings

No action

A8Road and Bridge - Dust Control

Direction to bring back to Road and Bridge with proposal details

roads
dust control

Discussion only

A9Planning and Zoning - Adopt Ordinance 2014-01 (interim residential uses in C-1 and I-1)

Council adopted Ordinance 2014-01 amending Chapter 11 of the city code regarding interim residential uses within the C-1 and I-1 districts.

Ordinance 2014-01
zoning
interim residential uses

Approved

A10Planning and Zoning - Ordinance 2014-02 (Increase in escrow fees)

Change escrow fees for lot splits, minor subdivisions, and site plans

After discussion of different escrow levels, the council voted to set the escrow fees for lot splits, minor subdivisions, and site plans at $1,000 as presented.

Ordinance 2014-02
escrow fees
development fees

Approved

p. 4p. 5

A11Planning and Zoning - Commercial/Industrial Building Setback (public hearing)

Approve changes to zoning setbacks to go to public hearing, subject to acceptable county comments

Council approved sending proposed changes to commercial/industrial zoning setbacks to a public hearing, contingent on acceptable comments from the county.

commercial/industrial setbacks
public hearing

Approved

A12Planning and Zoning - Rural Clustering (further research)

Direct staff to investigate neighboring communities and obtain cost estimate from Stockman

Council directed office staff to investigate experiences in neighboring communities and specific jurisdictions (including Scott County/Credit River) and to obtain a cost estimate from Stockman for the work needed related to rural clustering.

rural clustering
septic systems
comprehensive plan

Approved

p. 5p. 5

A13Planning and Zoning - Shoreland Ordinance Revision

Send revisions to Planning & Zoning for public hearing

Council approved sending shoreland ordinance revisions to Planning & Zoning for a public hearing.

shoreland ordinance
public hearing
zoning map

Approved

A14Consent Agenda

Minutes; Financial Report; audited bills and net distribution; SafeAssure contract

Approved by one motion; individual items treated as consent calendar items in this record.

consent agenda
claims
SafeAssure

Approved

A14.1Consent: Approve January 14, 2014 and January 30, 2014 meeting minutes

minutes approval

Consent calendar

PDFp. 5

A14.2Consent: Financial Report

financial report
treasurer report

Consent calendar

PDFp. 5

A14.3Consent: Approve audited bills Claim #8567 through Claim #8615 plus Net Distribution reports

claims
bills

Consent calendar

p. 5p. 5

A14.4Consent: Approve Safe Assure Contract ($1,413 - No increase from last year)

SafeAssure
safety training
contract

Consent calendar

PDFp. 5

A15Council Items - Nowthen Threshing Show Ad ($160)

Nowthen Threshing Show
advertising

Approved

A16Council Items - Maintenance Staff Phones

Discussion and votes on stipend vs. purchasing phones

Council debated whether to purchase city phones or continue a stipend. A motion to purchase phones with a basic plan cap of $40 per month failed 2–3. Council then adopted a policy direction to continue a $40 stipend and make it a condition of employment (3–2), after confirming with the city attorney by conference call that it could be made a condition of employment.

Initial motion to purchase phones failed; second motion to stay with $40 stipend as condition of employment carried.

employee phones
phone stipend
personnel policy

Approved

p. 6p. 6p. 6p. 6

A17Council Items - Seasonal Employee Intentions

Council consensus to have staff put together plan of staffing needs

No motion recorded; minutes state 'Council consensus'.

staffing
seasonal employee

Discussion only

A18Council Items - Grader Training

Table until further information is provided

grader training
roads equipment

Tabled

A19Council Items - Bill Weiss refusal to pay outstanding bill

Table; explore small claims court to recoup outstanding fees

Council tabled the matter involving "Bill Weiss" refusing to pay an outstanding bill, pending determining whether the city can proceed in small claims court; if so, staff were directed to move forward to recoup the outstanding fees.

William Weiss
planning/engineering fees
small claims

Tabled

A20Council Items - Policy for appropriate footwear (OSHA 1910.136(a))

Develop policy and gather inventory costs

Council approved developing a footwear policy and directed staff to obtain inventory costs from Chetz to bring back at the next council meeting.

safety policy
footwear
OSHA

Approved

A21Council Items - Nowthen Memorial Park Restroom Improvements

Table until another quote is received

The council did not act on the restroom improvement project because the item was tabled until another quote is received.

Nowthen Memorial Park
restroom improvements

Tabled

A22Council Items - Office Hours (Extending hours)

Review information provided by Rainville at next meeting

Motion was to review and discuss at next meeting.

city hall hours

No action

A23Introduction of New Items

Check from Mayors snowmobile run to be presented to Nowthen Lions youth scholarship fund

donation
Nowthen Lions

Discussion only

A24Adjournment

Adjourned at 10:18 PM

adjournment

Approved

Motions and votes

17 motions on the record. Split votes are highlighted.

M1Scheffler made a motion to approve the amended agenda; Meyer seconded. All in favor; motion carried.

Exact transcript text

Scheffler made a motion to approve the amended agenda; Meyer seconded. All in favor; motion carried.

moved by Scheffler, seconded by Meyer

Passed

All in favor; motion carried.

M2Meyer made a motion to approve donating $2,500 to the Heritage Day Festival and the use of City Staff as needed and requested; Pilon seconded. All in favor; motion carried.

Exact transcript text

Meyer made a motion to approve donating $2,500 to the Heritage Day Festival and the use of City Staff as needed and requested; Pilon seconded. All in favor; motion carried.

moved by Meyer, seconded by Pilon

Passed

All in favor; motion carried.

M3Scheffler made a motion to reclaim Hedge Hog and approve the quote from North Valley in the amount of $10,660 and have staff haul in 4" of class 5 at an amount of $11,000, and to send letters to the residents advising them of this alternative to paving; Meyer seconded. All in favor; motion carried.

Exact transcript text

Scheffler made a motion to reclaim Hedge Hog and approve the quote from North Valley in the amount of $10,660 and have staff haul in 4" of class 5 at an amount of $11,000, and to send letters to the residents advising them of this alternative to paving; Meyer seconded. All in favor; motion carried.

moved by Scheffler, seconded by Meyer

Passed

All in favor; motion carried.

M4Scheffler made a motion to Adopt Ordinance 2014-01, an ordinance amending Chpt. 11 of the City Code, Interim Residential uses within C-1 and I- 1 Districts; Schulz seconded. All in favor; motion carried.

Exact transcript text

Scheffler made a motion to Adopt Ordinance 2014-01, an ordinance amending Chpt. 11 of the City Code, Interim Residential uses within C-1 and I- 1 Districts; Schulz seconded. All in favor; motion carried.

moved by Scheffler, seconded by Schulz

Passed

All in favor; motion carried.

M5Scheffler made a motion to approve the change in escrow fees for Lot Splits, Minor Subdivision and Site Plans to $1,000, as presented; Meyer seconded. All in favor; motion carried.

Exact transcript text

Scheffler made a motion to approve the change in escrow fees for Lot Splits, Minor Subdivision and Site Plans to $1,000, as presented; Meyer seconded. All in favor; motion carried.

moved by Scheffler, seconded by Meyer

Passed

All in favor; motion carried.

M6Rainville made a motion to approve the changes to the Commercial/Industrial Zoning Setbacks go to public hearing, pursuant to acceptable comments from the County; Schulz seconded. All in favor; motion carried.

Exact transcript text

Rainville made a motion to approve the changes to the Commercial/Industrial Zoning Setbacks go to public hearing, pursuant to acceptable comments from the County; Schulz seconded. All in favor; motion carried.

moved by Rainville, seconded by Schulz

Passed

All in favor; motion carried.

M7Pilon made a motion to have office staff investigate neighboring communities and with Scott County/Credit River and to get a cost estimate from Stockman regarding the costs; Schulz seconded. All in favor; motion carried.

Exact transcript text

Pilon made a motion to have office staff investigate neighboring communities and with Scott County/Credit River and to get a cost estimate from Stockman regarding the costs; Schulz seconded. All in favor; motion carried.

moved by Pilon, seconded by Schulz

Passed

All in favor; motion carried.

M8Meyer made a motion to approve sending the Shoreland Ordinance Revisions to P&Z for public hearing; Rainville seconded. All in favor; motion carried.

Exact transcript text

Meyer made a motion to approve sending the Shoreland Ordinance Revisions to P&Z for public hearing; Rainville seconded. All in favor; motion carried.

moved by Meyer, seconded by Rainville

Passed

All in favor; motion carried.

M9Rainville made a motion to approve the Consent Agenda as presented; Meyer seconded. All in favor; motion carried.

Exact transcript text

Rainville made a motion to approve the Consent Agenda as presented; Meyer seconded. All in favor; motion carried.

moved by Rainville, seconded by Meyer

Passed

All in favor; motion carried.

M10Schulz made a motion to approve putting an ad in the Nowthen Threshing Show brochure for $160; Pilon seconded. All in favor; motion carried.

Exact transcript text

Schulz made a motion to approve putting an ad in the Nowthen Threshing Show brochure for $160; Pilon seconded. All in favor; motion carried.

moved by Schulz, seconded by Pilon

Passed

All in favor; motion carried.

M11Scheffler made a motion to go ahead and purchase phones for the employees, with a basic plan with a cap of no more than $40 per phone per month.

Exact transcript text

Scheffler made a motion to go ahead and purchase phones for the employees, with a basic plan with a cap of no more than $40 per phone per month.

moved by Scheffler

FailedSplit vote

YScheffler
YMeyer
NRainville
NPilon
NSchulz

p. 6p. 6

M12Schulz made a motion to stay with the $40 stipend and make that a condition of employment.

Exact transcript text

Schulz made a motion to stay with the $40 stipend and make that a condition of employment.

moved by Schulz, seconded by Rainville

PassedSplit vote

YRainville
YMeyer
YSchulz
NPilon
NScheffler

p. 6p. 6

M13Pilon made a motion to table the Grader Training until further information is provided; Meyer seconded. All in favor; motion carried.

Exact transcript text

Pilon made a motion to table the Grader Training until further information is provided; Meyer seconded. All in favor; motion carried.

moved by Pilon, seconded by Meyer

Tabled

All in favor; motion carried.

M14Rainville made a motion to table this matter until we find out if we can go to small claims court. If we can then to have staff move forward with small claims court to recoup the outstanding fees; Meyer seconded. All in favor; motion carried.

Exact transcript text

Rainville made a motion to table this matter until we find out if we can go to small claims court. If we can then to have staff move forward with small claims court to recoup the outstanding fees; Meyer seconded. All in favor; motion carried.

moved by Rainville, seconded by Meyer

Tabled

All in favor; motion carried.

M15Meyer made a motion to approve putting together a policy and get some inventory costs from Chetz on their footwear and bring them back to the next Council Meeting; Rainville seconded. All in favor; motion carried.

Exact transcript text

Meyer made a motion to approve putting together a policy and get some inventory costs from Chetz on their footwear and bring them back to the next Council Meeting; Rainville seconded. All in favor; motion carried.

moved by Meyer, seconded by Rainville

Passed

All in favor; motion carried.

M16Pilon made a motion to review the information provided by Rainville and discuss this at the next meeting. Meyer seconded. All in favor; motion carried.

Exact transcript text

Pilon made a motion to review the information provided by Rainville and discuss this at the next meeting. Meyer seconded. All in favor; motion carried.

moved by Pilon, seconded by Meyer

Passed

All in favor; motion carried.

M17Meyer made a motion to adjourn the meeting at 10:18 PM; Schulz seconded. All in favor; motion carried.

Exact transcript text

Meyer made a motion to adjourn the meeting at 10:18 PM; Schulz seconded. All in favor; motion carried.

moved by Meyer, seconded by Schulz

Passed

All in favor; motion carried.

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

$2,500

Council voted: Meyer made a motion to approve donating $2,500 to the Heritage Day Festival and the use of City Staff as needed and requested; Pilon seconded. All in favor; motion carried. Passed(All in favor; motion carried.)

$10,660

Council voted: Scheffler made a motion to reclaim Hedge Hog and approve the quote from North Valley in the amount of $10,660 and have staff haul in 4" of class 5 at an amount of $11,000, and to send letters to the residents advising them of this alternative to paving; Meyer seconded. All in favor; motion carried. Passed(All in favor; motion carried.)

$11,000

$1,413

Council voted: Rainville made a motion to approve the Consent Agenda as presented; Meyer seconded. All in favor; motion carried. Passed(All in favor; motion carried.)

p. 5PDF

$160

Council voted: Schulz made a motion to approve putting an ad in the Nowthen Threshing Show brochure for $160; Pilon seconded. All in favor; motion carried. Passed(All in favor; motion carried.)

$40

Council voted: Schulz made a motion to stay with the $40 stipend and make that a condition of employment. Passed(Rainville, Meyer and Schulz in favor; Pilon and Scheffler opposed; Motion carried.)