Meetings

2Floor Items

Public comment (3 minutes).

public comment

Discussion only

3Nowthen Heritage Festival Donation

Tabled until May 12, 2015.

Nowthen Heritage Festival

Tabled

p. 8

4Nowthen Farmers Market - Budget Request

The council heard a Farmers Market budget request and discussed replacing personal equipment in the market trailer with city-owned items, trailer storage, and having council involvement at the market. The council ultimately approved $1,500 for the market budget and replacement of personal items, appointed Nick Stoltz as Assistant Coordinator, and appointed Mary Rainville as liaison.

Approved (amended) at $1,500 and made appointments for assistant coordinator and liaison.

Nowthen Farmers Market

Approved

p. 1p. 8p. 9

5aPlanning and Zoning: Bourbon Room liquor license

On-Sale, Sunday Sales and 2:00 a.m. intoxicating liquor license at 19735 Iguana St.

Continued to April 27, 2015.

Bourbon Room liquor license

Continued

5b1Planning and Zoning: Sam Eastey IUP for outdoor patio

Interim Use Permit for outdoor patio (C-1 Commercial).

The council had three land-use requests for the Eastey property in the commercial district: an interim use permit for an outdoor patio, an interim use permit for joint parking, and a conditional use permit to deviate from a five-foot parking lot setback. At the request of the applicants, these items were continued to a special public meeting on April 27, 2015.

Continued to April 27, 2015.

Eastey permits at 19735 Iguana St

Continued

5b2Planning and Zoning: Sam Eastey IUP for joint parking

Interim Use Permit for joint use off-street parking facilities.

Continued to April 27, 2015.

Eastey permits at 19735 Iguana St

Continued

5b3Planning and Zoning: Sam Eastey CUP for parking lot setback deviation

Conditional Use Permit to deviate from five (5) foot parking lot setback requirement.

Continued to April 27, 2015.

Eastey permits at 19735 Iguana St

Continued

5c1Planning and Zoning: Connelly IUP for craft house (Nowthen Getaway Craft House)

Interim Use Permit for operation of a craft house within C-1 District (8060 Viking Blvd NW).

The council approved three interim use permits for Glen and Janice Connelly at 8060 Viking Boulevard NW: legalizing operation of the Nowthen Getaway craft house, allowing expansion of the outdoor storage area, and legalizing outdoor used automobile sales. Each approval was as recommended by the planner and Planning & Zoning Commission and subject to conditions in the City Council Findings & Decision documents dated April 14, 2015.

Connelly IUPs at 8060 Viking Blvd

Approved

5c2Planning and Zoning: Connelly IUP for outdoor storage expansion

Interim Use Permit to allow expansion of the outdoor storage area (8060 Viking Blvd NW).

Connelly IUPs at 8060 Viking Blvd

Approved

5c3Planning and Zoning: Connelly IUP for outdoor used auto sales

Interim Use Permit to legalize outdoor sales of used automobiles (8060 Viking Blvd NW).

Connelly IUPs at 8060 Viking Blvd

Approved

6aRoad and Bridge: Crack Seal Plan Quotes

The council reviewed crack sealing quotes and approved the quote from ACS Asphalt Concrete Solutions, Inc. in the amount of $23,602.28 for crack sealing services.

Approved quote from ACS Asphalt Concrete Solutions, Inc.

Crack sealing

Approved

6bRoad and Bridge: Dust Control

The council began discussion on dust control, with Rainville citing that she found another company and was able to get a $24,000 quote. The council tabled dust control to the May meeting to gather and review more information.

Tabled until the May meeting to seek additional information/quotes.

Dust control

Tabled

6cRoad and Bridge: Seasonal Employee(s)

The council rehired Steve Bucholz as a part-time worker at $14 per hour, tabled hiring of an additional seasonal employee until May, and directed staff to run an ad for a seasonal Park Maintenance Worker starting at $9.50 per hour with staff screening applicants for May council recommendations. The council also hired Leigh Ann as temporary part-time office help at $13.50 per hour.

Rehired one seasonal worker and took actions to advertise for another; tabled hiring of another seasonal employee until May.

Seasonal employees

Approved

p. 11p. 11p. 11

7aPark and Recreation: Northwest Diamonds maintenance in lieu of payment

The council approved a contract with Northwest Diamonds for softball field maintenance in lieu of payment, set dates for offenders to repair park damage (with an added effort to include parents/legal guardians), tabled backstop repairs until it can be presented to the Ramsey Lions, and voted to cash in a Park and Trail Fund CD and repurchase a CD for $30,000 with the balance going back into the Park and Trail Fund.

Park maintenance agreements

Approved

7bPark and Recreation: Park Damage - schedule work date

Scheduled repair date and added motion to attempt to include parents/legal guardians.

Park damage repair

Approved

p. 11p. 11

7cPark and Recreation: Backstop repairs - Nowthen Memorial Park

Tabled until presented to the Ramsey Lions; also voted to cash in and repurchase a Park & Trail Fund CD.

Memorial Park backstop
Park & Trail Fund CD

Tabled

p. 12p. 12

7dPark and Recreation: Woodchips - Morton Farm Preserve

Morton Farm Preserve woodchips

Tabled

8.1Consent Agenda: Approve March 10, 2015 Regular Council Meeting Minutes

Approved via consent agenda motion.

Consent agenda

Consent calendar

8.2Consent Agenda: Financial Report

Approved via consent agenda motion.

Consent agenda
Financial report

Consent calendar

8.3Consent Agenda: Approve all audited bills (claims) and net distribution reports

Claims #9354 through #3410 plus net distribution reports dated March 9, March 10, March 17, March 24, and April 6, 2015.

Approved via consent agenda motion.

Consent agenda
Claims

Consent calendar

8.4Consent Agenda: Approve Claim #9348 (The Planning Co.)

Removed for discussion last month.

Approved via consent agenda motion.

Consent agenda
Planning Company claim

Consent calendar

8.5Consent Agenda: Adopt Resolution 2015-07 - Vacating Drainage Easement

Adopted via consent agenda motion.

Consent agenda
Tokar drainage easement vacation

Consent calendar

8.6Consent Agenda: Approve 2015 Audit Report

Approved via consent agenda motion.

Consent agenda
Audit

Consent calendar

9aCouncil Items: Architectural Review Committee meeting request by Richard Halldorson

Motion directed inquiry to City Planner for recommendations.

Halldorson property / ARC

Approved

9bCouncil Items: Council direction for unfinished home at 6334 229th Ave

Expired building permit; direction on new permit, fees, and timeline.

The council directed that the Rustads may purchase a new building permit and move forward with the incomplete home project, with the building official to work with them. The council set a completion target of fall 2017 and directed that Attorney Ruppe prepare an agreement (including proving financing and extending the letter of credit) for presentation in May.

Allowed new permit; set completion by fall 2017 and directed attorney to draft agreement and LOC extension for May.

Rustad unfinished home 6334 229th Ave

Approved

p. 3p. 13

9cCouncil Items: Data Practice Request Form

Tabled until May.

Data practices

Tabled

9dCouncil Items: RB's Computer - Security Upgrades

The council approved RB’s Computer security upgrades, after the item had been previously discussed and tabled at an earlier meeting.

IT security upgrades

Approved

9eCouncil Items: Renew Chamber of Commerce Membership

The council approved renewing the City’s Chamber of Commerce membership with a $230.00 contribution.

Approved $230.00 contribution.

Chamber membership

Approved

9fCouncil Items: Concrete Work - Recycling Center Concrete Quotes

The council approved Majestic Masonry’s bid for recycling center concrete work after discussing whether city staff should remove the concrete and noting differences among bids, including concerns about risk and demolition scope. The vote carried 3-1 with Bettinger opposed.

Approved bid from Majestic Masonry after discussion about demolition by staff.

Recycling Center concrete

Approved

p. 13p. 14

9gCouncil Items: Local Government Official Meeting - request for approval to attend

Approved attendance for any council member; meals not reimbursed (3-1 vote with Rainville opposed).

Council travel/meetings

Approved

p. 14p. 14

9hCouncil Items: Security issues at Volunteers of America/Bar None facility

Councilmembers discussed concerns about security issues at the Volunteers of America/Bar None facility and asked staff to obtain records showing how much sheriff and fire department time is being spent there. The council tabled the discussion until May while noting the attorney was looking into an ordinance or enforceable document.

Tabled until May; staff to obtain records; attorney looking into ordinance/enforceable document.

VOA/Bar None security

Tabled

p. 14p. 14

9iCouncil Items: URRWMO

Without a formal motion, the council reached consensus to summon the URRWMO representative for Nowthen or the chairman to attend the May workshop to provide an update on what the organization is doing.

Consensus direction (no motion recorded) to summon URRWMO representative/chairman to May workshop.

URRWMO

No action

p. 14

9jCouncil Items: Employment discussion (Jason Belair full-time)

Motion to have attorney talk with supervisor and advise council.

Employee status Jason Belair

Approved

p. 14p. 15

9kCouncil Items: Request for temporary office help

Hired Leigh Ann as temporary part-time office help at $13.50/hr.

Temporary office help

Approved

Motions and votes

31 motions on the record. Split votes are highlighted.

M1Pilon made a motion that at the request of the Long Horn Group #2 LLC dba The Burbon Room and Sam Eastey and Eastey Trucking, LLC the public hearing and Sam Eastey's requests for an Interim User Permit to allow an outdoor patio on a parcel zoned C-1, Commercial; Interim User Permit to allow off-street parking facilities by joint use as allowed under Section 11-6-8 of the City Zoning Ordinance and a Conditional Use Permit from Section 11- of the Nowthen Zoning Ordinance to allow deviation from the required five (5) foot parking lot setback; will be continued to a Special Public Meeting on Monday, April 27th at 7:00 PM at the City Hall.

Exact transcript text

Pilon made a motion that at the request of the Long Horn Group #2 LLC dba The Burbon Room and Sam Eastey and Eastey Trucking, LLC the public hearing and Sam Eastey's requests for an Interim User Permit to allow an outdoor patio on a parcel zoned C-1, Commercial; Interim User Permit to allow off-street parking facilities by joint use as allowed under Section 11-6-8 of the City Zoning Ordinance and a Conditional Use Permit from Section 11- of the Nowthen Zoning Ordinance to allow deviation from the required five (5) foot parking lot setback; will be continued to a Special Public Meeting on Monday, April 27th at 7:00 PM at the City Hall.

moved by Pilon, seconded by Bettinger

Passed

All in favor; motion carried.

M2Pilon made a motion to approve the agenda, as amended.

Exact transcript text

Pilon made a motion to approve the agenda, as amended.

moved by Pilon, seconded by Bettinger

Passed

All in favor; motion carried.

M3Scheffler made a motion to approve the request for a donation of $1,091.07;.

Exact transcript text

Scheffler made a motion to approve the request for a donation of $1,091.07;

moved by Scheffler, seconded by Rainville

Outcome unrecorded

Motion was amended before final vote.

p. 8

M4Scheffler amended his motion to approve $1,500 for the Farmers Market budget and to replace Kolasa's personal items;.

Exact transcript text

Scheffler amended his motion to approve $1,500 for the Farmers Market budget and to replace Kolasa's personal items;

moved by Scheffler, seconded by Rainville

Passed

All in favor; motion carried.

M5Pilon made a motion to appoint Nick Stoltz as the Assistant Coordinator;.

Exact transcript text

Pilon made a motion to appoint Nick Stoltz as the Assistant Coordinator;

moved by Pilon, seconded by Rainville

Passed

All in favor; motion carried.

M6Pilon made a motion to appoint Mary Rainville as a liaison to the Farmers Market;.

Exact transcript text

Pilon made a motion to appoint Mary Rainville as a liaison to the Farmers Market;

moved by Pilon, seconded by Rainville

Passed

All in favor; motion carried.

M7Bettinger made a motion to approve the request for an IUP, as recommended by the City Planner and the Planning and Zoning Commission, with the conditions set forth in the City Council Findings & Decision, Interim Use Permit, dated April 14, 2015;.

Exact transcript text

Bettinger made a motion to approve the request for an IUP, as recommended by the City Planner and the Planning and Zoning Commission, with the conditions set forth in the City Council Findings & Decision, Interim Use Permit, dated April 14, 2015;

moved by Bettinger, seconded by Scheffler

Passed

All in favor; motion carried.

M8Bettinger made a motion to approve the request for an IUP, as recommended by the City Planner and the Planning and Zoning Commission, with the conditions set forth in the City Council Findings & Decision, Interim Use Permit, dated April 14, 2015;.

Exact transcript text

moved by Bettinger, seconded by Scheffler

Passed

All in favor; motion carried.

M9Scheffler made a motion to approve the request for an IUP, as recommended by the City Planner and the Planning and Zoning Commission, with the conditions set forth in the City Council Findings & Decision, Interim Use Permit, and April 14, 2015;.

Exact transcript text

Scheffler made a motion to approve the request for an IUP, as recommended by the City Planner and the Planning and Zoning Commission, with the conditions set forth in the City Council Findings & Decision, Interim Use Permit, and April 14, 2015;

moved by Scheffler, seconded by Bettinger

Passed

All in favor; motion carried.

M10Scheffler made a motion to approve the quote from ACS Asphalt Concrete Solutions, Inc. for an amount of $23,602.28;.

Exact transcript text

Scheffler made a motion to approve the quote from ACS Asphalt Concrete Solutions, Inc. for an amount of $23,602.28;

moved by Scheffler, seconded by Bettinger

Passed

All in favor; motion carried.

M11Rainville amended her motion to table the dust control until the May meeting;.

Exact transcript text

Rainville amended her motion to table the dust control until the May meeting;

moved by Rainville, seconded by Bettinger

Passed

All in favor; motion carried.

M12Scheffler made a motion to approve rehiring Steve Bucholz as a part time worker at $14 per hour;.

Exact transcript text

Scheffler made a motion to approve rehiring Steve Bucholz as a part time worker at $14 per hour;

moved by Scheffler, seconded by Bettinger

Passed

All in favor; motion carried.

M13Pilon made a motion to table the hiring of another seasonal employee until the May meeting;.

Exact transcript text

Pilon made a motion to table the hiring of another seasonal employee until the May meeting;

moved by Pilon, seconded by Rainville

Passed

All in favor; motion carried.

p. 11p. 11

M14Pilon made a motion to run the ad for a seasonal Park Maintenance Worker, place it on the website and collect applications starting at $9.50 per hour; staff can than screen the applicants and make recommendations to the Council at the May meeting;.

Exact transcript text

Pilon made a motion to run the ad for a seasonal Park Maintenance Worker, place it on the website and collect applications starting at $9.50 per hour; staff can than screen the applicants and make recommendations to the Council at the May meeting;

moved by Pilon, seconded by Rainville

Passed

All in favor; motion carried.

M15Bettinger made a motion to approve a contract with Northwest Diamond for maintenance of the softball field in lieu of payment;.

Exact transcript text

Bettinger made a motion to approve a contract with Northwest Diamond for maintenance of the softball field in lieu of payment;

moved by Bettinger, seconded by Rainville

Passed

All in favor; motion carried

M16Pilon made a motion to schedule a date, for the offenders to repair the damage they did at the park, for May 9th with a rainy day of May 16th.

Exact transcript text

Pilon made a motion to schedule a date, for the offenders to repair the damage they did at the park, for May 9th with a rainy day of May 16th.

moved by Pilon, seconded by Bettinger

Passed

All in favor; motion carried.

p. 11p. 11

M17Rainville made a motion to attempt to include the parents or legal guardians and encourage attendance by the adults that did the damage at the park;.

Exact transcript text

Rainville made a motion to attempt to include the parents or legal guardians and encourage attendance by the adults that did the damage at the park;

moved by Rainville, seconded by Pilon

Passed

All in favor; motion carried.

M18Bettinger made a motion to table the issue until it is presented to the Ramsey Lions;.

Exact transcript text

Bettinger made a motion to table the issue until it is presented to the Ramsey Lions;

moved by Bettinger, seconded by Pilon

Passed

All in favor; motion carried.

M19Scheffler amended his motion to cash in a Park and Trail Fund CD and repurchase a CD in the amount of $30,000, with the remaining balance going back into the Park and Trail Fund;.

Exact transcript text

Scheffler amended his motion to cash in a Park and Trail Fund CD and repurchase a CD in the amount of $30,000, with the remaining balance going back into the Park and Trail Fund;

moved by Scheffler, seconded by Bettinger

Passed

All in favor; motion carried.

M20Pilon made a motion to table this;.

Exact transcript text

Pilon made a motion to table this;

moved by Pilon, seconded by Bettinger

Passed

All in favor; motion carried.

M21Bettinger made a motion to approve the Consent Agenda, as presented;.

Exact transcript text

Bettinger made a motion to approve the Consent Agenda, as presented;

moved by Bettinger, seconded by Scheffler

Passed

All in favor; motion carried.

M22Pilon made a motion to inquire with the City Planner for recommendations, based on Mr. Halldorson's comments during floor items;.

Exact transcript text

Pilon made a motion to inquire with the City Planner for recommendations, based on Mr. Halldorson's comments during floor items;

moved by Pilon, seconded by Rainville

Passed

All in favor; motion carried.

p. 12p. 13

M23Scheffler made a motion to allow the Rustads to purchase another building permit and move forward with the project and for the Building Official to work with the Rustads to get this project moving forward and that the project be completed by fall 2017 and to have Ruppe put together an agreement, prove financing, extend the LOC and to present it to the Council in May;.

Exact transcript text

Scheffler made a motion to allow the Rustads to purchase another building permit and move forward with the project and for the Building Official to work with the Rustads to get this project moving forward and that the project be completed by fall 2017 and to have Ruppe put together an agreement, prove financing, extend the LOC and to present it to the Council in May;

moved by Scheffler, seconded by Pilon

Passed

All in favor; motion carried.

M24Bettinger made a motion to approve the security upgrades;.

Exact transcript text

Bettinger made a motion to approve the security upgrades;

moved by Bettinger, seconded by Scheffler

Passed

All in favor; motion carried.

M25Pilon made a motion to approve the $230.00 contribution to the Chamber of Commerce;.

Exact transcript text

Pilon made a motion to approve the $230.00 contribution to the Chamber of Commerce;

moved by Pilon, seconded by Rainville

Passed

All in favor; motion carried.

M26Scheffler made a motion to approve the bid from Majestic Masonry.

Exact transcript text

Scheffler made a motion to approve the bid from Majestic Masonry.

moved by Scheffler, seconded by Rainville

Passed

Three in favor; Bettinger opposed; motion carried.

p. 13p. 14

M27Bettinger made a motion to approve any Council Member who wants to attend the LGO Meeting, but that they pay for their own meals;.

Exact transcript text

Bettinger made a motion to approve any Council Member who wants to attend the LGO Meeting, but that they pay for their own meals;

moved by Bettinger, seconded by Pilon

Passed

Three in favor; Rainville opposed.

p. 14p. 14

M28Scheffler made a motion to table this discussion until May;.

Exact transcript text

Scheffler made a motion to table this discussion until May;

moved by Scheffler, seconded by Rainville

Passed

All in favor; motion carried.

p. 14

M29Scheffler made a motion to have the attorney talk with the supervisor and then advise the Council accordingly;.

Exact transcript text

Scheffler made a motion to have the attorney talk with the supervisor and then advise the Council accordingly;

moved by Scheffler, seconded by Bettinger

Passed

All in favor; motion carried.

M30Scheffler made a motion to hire Leigh Ann as temporary part-time office help, with a salary rate of $13.50 per hour;.

Exact transcript text

Scheffler made a motion to hire Leigh Ann as temporary part-time office help, with a salary rate of $13.50 per hour;

moved by Scheffler, seconded by Rainville

Passed

All in favor; motion carried.

M31Bettinger made a motion to adjourn the meeting at 10:40 PM;.

Exact transcript text

Bettinger made a motion to adjourn the meeting at 10:40 PM;

moved by Bettinger, seconded by Rainville

Passed

All in favor; motion carried.

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

$23,602

Council voted: Scheffler made a motion to approve the quote from ACS Asphalt Concrete Solutions, Inc. for an amount of $23,602.28; Passed(All in favor; motion carried.)

p. 10p. 1

$1,500

Council voted: Scheffler amended his motion to approve $1,500 for the Farmers Market budget and to replace Kolasa's personal items; Passed(All in favor; motion carried.)

p. 9PDF

$230

Council voted: Pilon made a motion to approve the $230.00 contribution to the Chamber of Commerce; Passed(All in favor; motion carried.)

p. 13PDF

$14

Council voted: Scheffler made a motion to approve rehiring Steve Bucholz as a part time worker at $14 per hour; Passed(All in favor; motion carried.)

p. 11p. 7

$10

Council voted: Pilon made a motion to run the ad for a seasonal Park Maintenance Worker, place it on the website and collect applications starting at $9.50 per hour; staff can than screen the applicants and make recommendations to the Council at the May meeting; Passed(All in favor; motion carried.)

$14

Council voted: Scheffler made a motion to hire Leigh Ann as temporary part-time office help, with a salary rate of $13.50 per hour; Passed(All in favor; motion carried.)